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Water & Wastewater Commission Review and Recommendation Government That Works For All COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Austin Water March 26, 2020 Client: Omoruyi Ebomwonyi, Charles Celauro, Bill Stauber Agenda Item Recommend approval of an amendment to the construction contract with PGC General Contractors, LLC (previously Peabody Construction, LLC), for the 2017 Facilities and Force Main Services Indefinite Delivery/Indefinite Quantity (IDIQ) for additional funding in the amount of $3,750,000 for a total contract amount not to exceed $18,750,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a competitive Invitation for Bid solicitation process. June 22, 2017 – Council awarded an IDIQ with Peabody Construction, LLC for the 2017 Facilities and Force Main Services IDIQ Contract. March 11, 2020 - To be reviewed by the Water and Wastewater Commission This contract was awarded in compliance with City Code 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 8.28% MBE and 3.29% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  This contract provides emergency response services to repair or replace components of the Austin Water system. The components of the Austin Water system could include electrical or mechanical equipment, instrumentation, controls, structures, coatings, storage tanks, blocked or deteriorated existing lines, collapsed manholes, gate, butterfly or plug valves, and valve bypass systems. The contract is currently in the last option term which expires in July of 2020. Due to flood events during the contract period and a significant amount of unplanned emergency work, the total authorization was expended sooner than expected. Additional authority is being requested in order to continue performing needed work at Austin Water’s treatment facilities and to provide contingency for responding to potential future emergencies. A replacement IDIQ contract is currently being developed for these services. The project will be managed by Austin Water. PGC General Contractors, LLC (previously Peabody Construction, LLC) is located in Dripping Springs, TX. M/WBE Summary Participation goals stated in the original approved compliance plan were 1.74% African American; 2.19% Hispanic; 0.80% Native/Asian; 2.14% WBE. Additional authorization has been listed under the prime contractor. Subcontractor participation for this authorization is unknown. Prior to issuance of a notice to proceed, the prime contractor will submit their subcontractor utilization plan that will demonstrate how they will use their approved subcontractors in accordance with the established procedures and the MBE/WBE Procurement Ordinance and Rules. NON M/WBE – PRIME PGC General Contractors, LLC (previously Peabody Construction, LLC), Dripping Springs, TX 100% 100% Overall participation based on contract expenditures as of February 7, 2020 (not including this change order): PRIME: 88.43% Non M/WBE SUBCONTRACTORS: 2.00% African American; 6.26% Hispanic; 0.02% Native/Asian; and 3.29% WBE TOTAL: 2.00% African American; 6.26% Hispanic; 0.02% Native/Asian; 3.29% WBE; and 88.43% Non M/WBE AUTHORIZATION HISTORY AMOUNT DATE DESCRIPTION $15,000,000.00 06/22/2017 (Council) – Authorize an IDIQ construction contract with PGC General Contractors, LLC. (previously Peabody General Contractors, LLC.) $3,750,000.00 03/26/2020 Proposed (Council) – Contract increase, total authorization was expended $18,750,000.00 Total Contract Authorization sooner than expected CONTRACT HISTORY AMOUNT DATE DESCRIPTION $15,000,000.00 06/22/2017 Authorize an IDIQ construction contract with PGC General Contractors, LLC $3,750,000.00 Proposed Council – Contract increase, total authorization was expended sooner than (previously Peabody General Contractors, LLC) $18,750,000.00 Total Contract Expenditures expected