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Water & Wastewater Commission Review and Recommendation Health and Environment COA Strategic Direction: March 11, 2020 Commission Meeting Date: Council Meeting Date: Department: Public Works March 26, 2020 Client: Kevin Koeller, Bill Stauber, Eric Bailey Agenda Item Recommend approval to negotiate and execute an amendment to the professional services agreement with Kennedy/Jenks Consultants, Inc. for construction phase engineering services for the Parmer Lane Interceptor project in the amount of $700,000, for a total contract amount not to exceed $7,500,000. Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Amount and Source of Funding Original contract was awarded through a qualifications-based selection process. December 1, 2016 – Council approved an amendment to the professional services agreement with Kennedy / Jenks Consultants, Inc. for the Parmer Lane Interceptor project. July 23, 2009 – Council approved a professional services agreement with Kennedy/Jenks Consultants, Inc. for the Parmer Lane Interceptor project. March 11, 2020 – To be reviewed by the Water and Wastewater Commission. This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 7.70% MBE and 9.37% WBE. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE:  The Parmer Lane Interceptor project involves the installation of over two miles of 42- inch diameter wastewater pipeline along Parmer Lane, between Anderson Mill and McNeil Roads, to better protect public health and the environment and reduce operating expenses by removing aged and underperforming wastewater facilities. Once installed, wastewater will flow by gravity to the Walnut Creek wastewater treatment plant enabling the decommissioning of the Lake Creek and Rattan Creek lift stations, which will increase reliability and lower operation and maintenance requirements. The tunnel’s construction has exceeded the original schedule (by more than 400 days) primarily due to encountering unanticipated subsurface conditions. Tunneling through these conditions has been more difficult than expected, thus delaying the work. The Consultant’s construction phase services provides for on-site engineering and inspection services, among other things, for ensuring the tunnel and the pipe are built in accordance with the specifications. This amendment will allow the Consultant to continue providing these critical services through the end of the adjusted construction completion date. Services for this amendment provide for continued professional engineering services through the new substantial completion date of July 2020. The construction is occurring entirely within City property and Austin Water permanent and temporary easements. This project has minimal impact to the public. Kennedy/Jenks Consultants, Inc. is located in Austin, Texas.  (inspections & engineering) $537,628.00 $537,628.00 $101,945.00 $27,522.00 $74,423.00 M/WBE Summary Participation goals stated in the original approved compliance plan for the agreement were 1.90% African American; 9.00% Hispanic; 4.90% Native/Asian; and 15.80% WBE. Participation for this amendment: NON M/BE TOTAL – PRIME Kennedy/Jenks Consultants, Inc. Austin, TX WBE TOTAL – SUBCONSULTANTS (FW) McGray & McGray Land Surveyors Inc., Austin, TX (surveying) (FW) K. Friese & Associates, Austin, TX Overall participation based on expenditure for the entire project as of January 20, 2020, (not including this amendment): PRIME: 52.78% Non M/WBE SUBCONSULTANTS: 1.37% African American; 3.79% Hispanic; 2.90% Native/Asian; 13.58% WBE; and 25.58% Non M/WBE TOTAL: 1.37% African American; 3.79% Hispanic; 2.90% Native/Asian; 13.58% WBE; and 78.36% Non M/WBE 84.06% 84.06% 15.94% 4.30% 11.64% AUTHORIZATION HISTORY AMOUNT $3,500,000.00 DATE DESCRIPTION 07/23/09 (Council) – Original Professional Services Agreement for Preliminary and Design Phase Services $3,300,000.00 $700,000.00 12/01/16 03/26/20 Proposed (Council) – Additional Construction Phase Services (Council) – Construction Phase Services $7,500,000.00 Total Contract Authorization CONTRACT HISTORY AMOUNT $327,629.00 $64,378.00 $17,245.97 $1,253,278.29 $1,501,451.00 $0.00 $(1,538.37) DATE DESCRIPTION 12/02/09 Original Professional Services Agreement for Preliminary Design Services 03/26/10 SA #1 – Additional Preliminary Design Services 03/21/11 SA #2 – Additional Preliminary Design Services 06/28/13 SA #3 – Preliminary Design phase services 06/09/14 SA #4 – Final Design & Bid/Award phase services 12/30/15 SA #5 – Addition of sub-consultant, zero cost change 08/19/16 SA #6 – Re-allocation of funds, compliance plan change, cost reduction for services not performed $3,162,099.41 $474,573.00 $639,689.30 01/31/17 SA #7 – Construction Phase Services 08/05/19 SA #8 – Additional Construction Phase Services Proposed SA #9 – Additional Construction Phase Services $7,438,689.30 Total Contract amount