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Recommendation for Water & Wastewater Commission February 12, 2020 Health and Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: February 20, 2020 Purchasing Danielle Lord SUBJECT Recommend approval to negotiate and execute an emergency multi-term contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for up to one year in an amount not to exceed $1,068,000. Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. AMOUNT AND SOURCE OF FUNDING Public Health and Safety Emergency. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non- hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non- hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services to the City. The optional extension will only be used if the new contract has not yet been authorized. Contract Detail: Contract Term Initial Term Optional Extension 1 TOTAL Length of Term 6 months 6 months 1 yr. Contract Authorization $ 534,000 $ 534,000 $1,068,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Department Estimates Waste collection for City facilities Austin Code Austin Energy Austin Resource Recovery Austin Water Building Services Convention Center Fire Fleet Mobility Library PARD Police Public Health Public Works Transportation Watershed Protection Wireless Communications 6 month term 6 month extension Total $21,000 $130,000 $10,000 $28,000 $30,000 $32,000 $5,000 $9,000 $10,000 $200,000 $12,000 $18,000 $16,000 $8,000 $4,000 $1,000 $534,000 $21,000 $130,000 $10,000 $28,000 $30,000 $32,000 $5,000 $9,000 $10,000 $200,000 $12,000 $18,000 $16,000 $8,000 $4,000 $1,000 $534,000 $42,000 $260,000 $20,000 $56,000 $60,000 $64,000 $10,000 $18,000 $20,000 $400,000 $24,000 $36,000 $32,000 $16,000 $8,000 $2,000 $1,068,000