Water and Wastewater Commission Regular Meeting of the Water and Wastewater Commission

Agenda — original pdf

REGULAR MEETING OF THE WATER AND WASTEWATER COMMISSION WEDNESDAY, DECEMBER 10, 2025 – 4:00 P.M. AUSTIN WATER HEADQUARTERS WALLER CREEK CENTER 625 E 10TH STREET AUSTIN, TEXAS Some members of the Water and Wastewater Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch- atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, contact Vicky Addie, 512-972-0332, vicky.addie@austintexas.gov. CURRENT COMMISSIONERS: Chris Maxwell-Gaines, Chair (District 8) Amanda Marzullo (District 3) Alex Navarro (District 2) Shwetha Pandurangi (District 6) Mike Reyes (District 4) Evan Wolstencroft (District 5) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA Marcela Tuñón, Vice Chair (District 9) William Moriarty (Mayor) Alex Ortiz (District 7) Jesse Penn (District 1) Shannon Trilli (District 10) Speakers signed up to speak at the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approve the minutes of the Water and Wastewater Commission Regular meeting held November 12, 2025. DISCUSSION AND ACTION ITEMS 2. Recommend authorization of recurring exempted procurements under Texas Local Government Code Chapter 252 for utility locator notification services for Austin Water with Texas Excavation Safety System Inc. d/b/a Texas811, in a total amount not to exceed $200,000. Funding: $200,000 is available in the FY 2025-2026 Operating Budget of Austin Water. STAFF BRIEFINGS 3. 4. 5. Staff briefing regarding Austin Water Strategic Plan Update. Presentation by Allison Orton Sprigg, Austin Water Enterprise Strategic Planning Manager Staff briefing regarding Water Forward 2024 Water Supply Strategies including aquifer storage and recovery and other water supply projects. Presentation by Marisa Flores- Gonzalez, Austin Water Resources Team Supervisor Staff briefing regarding Update on Austin Water’s Water Distribution System Water Loss and Mitigation. Presentation by Matt Cullen P.E., Austin Water Pipeline Engineering and Operations Support Division Manager COMMITTEE UPDATES 6. 7. Update from the Joint Sustainability Committee October 22, 2025 and November 19, 2025 meetings regarding conservation and sustainability initiatives. – Chair Chris Maxwell-Gaines Update from the Austin Integrated Water Resource Planning Community Task Force December 9, 2025 meeting regarding Water Forward Plan implementation. …

Item 01 - Draft Minutes from November 12 Meeting — original pdf

WATER AND WASTEWATER COMMISSION SPECIAL CALLED MEETING MINUTES Wednesday, November 12, 2025 The Water and Wastewater Commission convened in a special called meeting on November 12, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Commission Members in Attendance: William Moriarty (remote), Alex Navarro, Alex Ortiz, Shwetha Pandurangi, Jesse Penn, Mike Reyes (remote), Shannon Trilli (remote), Vice Chair Marcela Tuñón, and Evan Wolstencroft Commission Members Absent: Amanda Marzullo and Chair Chris Maxwell-Gaines Vice Chair Tuñón called the Water and Wastewater Commission to order at 4:04 p.m. PUBLIC COMMUNICATION: GENERAL Texas State Representative Stan Gerdes spoke in opposition to the proposed Aquifer Storage & Recovery Collaboration Agreement (Item 8). APPROVAL OF MINUTES 1. Approval of minutes from the October 15, 2025 regular meeting of the Water and Wastewater Commission. The minutes were approved on Commissioner Pandurangi’s motion and Commissioner Navarro’s second on a 9-0 vote with two absences. DISCUSSION AND ACTION 2. Recommend approval of a contract for Wallace and Tiernan parts for critical equipment for Austin Water with Environmental Improvements, Inc. for an initial term of two years with up to three one-year extension options in an amount not to exceed $1,261,600. Funding: $231,293 is available in the Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended on Commissioner Wolstencroft’s motion and Commissioner Pandurangi’s second on a 9-0 vote with two absences. 3. Recommend approval of a contract for construction services for the Northwest Area Lift Station Improvements: Four Points Center Lift Station with Facilities Rehabilitation, Inc., in the amount of $3,774,900.00 plus a $377,490.00 contingency for a total contract amount not to exceed $4,152,390.00. Funding is available in the Capital Budget of Austin Water. Recommended on Commissioner Penn’s motion and Commissioner Navarro’s second on an 8-0 vote with Commissioner Pandurangi recusing and two absences. 4. Recommend approval of an amendment to the contract for engineering services for the Center Street Pump Station Replacement and Electrical Improvements project with CDM Smith, Inc., in the amount of $6,000,000 for a revised total contract amount not to exceed $12,000,000. Funding: $6,000,000 is available in the Capital Budget of Austin Water. Recommended on Commissioner Wolstencroft’s motion and Commissioner Pandurangi’s second on an 8-0 vote with Commissioner Reyes recusing and two absences. Page 1 of 3 5. Recommend approval of a resolution authorizing the defeasance of certain outstanding Water and Wastewater …

Item 02 - Texas811 — original pdf

Item 2 Water & Wastewater Commission: December 10, 2025 Council: December 11, 2025 Posting Language ..Title Recommend authorization of recurring exempted procurements under Texas Local Government Code Chapter 252 for utility locator notification services for Austin Water with Texas Excavation Safety System Inc. d/b/a Texas811, in a total amount not to exceed $200,000. Funding: $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. ..De Lead Department Austin Water. Fiscal Note $200,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Water. Council Committee, Boards and Commission Action: December 10, 2025 - To be reviewed by the Water and Wastewater Commission. MBE/WBE: Sole source services are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Purchasing: Sole Source. Additional Backup Information: Austin Water (AW) routinely uses this sole source utility locator service, as required by Texas Utilities Code, Title 5, Chapter 251, which states that AW must use a notification center service to locate and mark utility lines in a right-of-way prior to performing any excavation activities. These services provide an additional layer of security for all underground utilities by placing a physical mark on the pavement to assist the excavator in locating the utility, while allowing precautions to be taken while operating near marked utilities. With increased construction expected around the City, excavations and directional bores are expected to increase every year. While these sole source services are exempt from competitive procurement law, these routine transactions can exceed the City Manager’s authority when aggregated over an entire fiscal year. The previous contract for this service expired on July 22, 2025, and this action will allow for purchases on an as-needed basis. The authorization amount for this request was determined using departmental estimates based on historical spending.

Item 03 - Austin Water Strategic Plan Update Presentation — original pdf

Strategic Plan Update Allison Orton Sprigg, Enterprise Strategic Planning Manager, Austin Water Water and Wastewater Commission December 10, 2025 Austin Water’s Strategic Plan  The Why  The What  The Intention  The Process  The Project  Project Timeline  Engagement & Results  Plan Goals & Strategies  Plan Alignment  Next Steps 2 Why we refreshed our Strategic Plan?  Shaping the future beyond 2020...  Extreme Weather Events & External Evaluations  This plan reflects our evolving environment:  Climate change  Population growth  Workforce sustainability  Community & Staff priorities 3 What will this new plan do?  Blueprint for Austin Water  Decision-making framework  Communications tool  Builds connections  Enables sharing of knowledge and expertise  Incorporates and aligns all existing plans  Long-range and flexible 4 The Intention  Thoughtful  Flexible  Transparent  Inclusive  Considers:  Austin Water staff input  Community input  Equity  Climate resilience  Accessible and informative 5 The Process  “Ground-Up” Feedback  All levels of Austin Water  The community we serve  Tactics  Focus Groups  Surveys  Listening Sessions 6 Project Timeline Jan-April 2024 Aug-Dec 2024 March 2025 May 2025 July 2025 Q1FY26 Procurement Project Kick-off Staff Engagement Community Engagement AW Internal Follow-up Plan Launch! Council Approval Contract Executed Staff Engagement Executive Retreat Community Engagement Goals, Strategies & Alignment July 2024 Jan–Feb 2025 April 2025 June 2025 Aug–Sep 2025 7 Robust Engagement and Input Surveys Employee Outreach 8 9 Result: New Mission, Vision and Goals  Mission  Austin Water works every day to provide water for people and care for the environment.  Vision  Building Austin’s water future, together  Five Goals 10 Goal: Create a people-first culture.  Strategies:  Culture  Training  Employee Care  Internal Communication and Engagement  Technical Depth American Water Works Association 2025 Wendall LaDue Utility Safety Award 11 Goal: Deliver high-quality and sustainable water, wastewater and environmental services for our customers.  Strategies:  Technical Expertise  Enterprise Performance  Knowledge Sharing  Resource Management Association of Metropolitan Water Agencies 2025 Sustainable Water Utility Management Award 12 Goal: Invest in and maintain dependable infrastructure and systems.  Strategies:  Forward-Looking  Smart Systems  Future-Ready Sustainability  Incremental Escalation National Association of Clean Water Agencies 2025 Platinum Peak Performance Award 13 Goal: Foster public confidence, preparedness …

Item 05 - Austin Water’s Water Distribution System Water Loss and Mitigation Presentation — original pdf

Water Loss and Mitigation Briefing Austin Water | Water and Wastewater Commission | Dec. 10, 2025 Matt Cullen, P.E. Agenda Agenda • Overview • Water Loss Factors – 2023-2024 • Actions to Reduce Water Loss • Next Steps Overview  Austin Water’s water distribution system includes:  4,018 miles of pipeline  Pipes range in size from 2-inch to 84-inch diameter  Our multi-pronged approach to reduce sources of water loss:  On-going participation in industry best practices and innovations  Fast response to reported leaks  Infrastructure renewal investments  Proactive leak detection 3 Water Loss Trends 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 FY 08 FY 09 FY 10 FY 11 FY 12 FY13 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Infrastructure Leakage Index (ILI) 4 Water Loss & ILI Terms  ILI is an industry performance indicator calculated as the ratio of Current Annual Real Losses to Unavoidable Annual Real Losses  Real Losses: Water lost from system leaks and pressure-related issues.(cid:3031)(cid:3031)  Unavoidable Annual Real Losses: The theoretical minimum level of water loss through all feasible leakage control efforts, regardless of cost. Unavoidable Loss is based on system-specific factors:  miles of water mains  number of service connections  average annual system pressure  Apparent Losses: Water that is distributed to a user but isn't accurately measured or billed. Results in lost revenue rather than a physical loss of water. 5 Water Loss Factors 2023 – 2024 30% increase in calculated water loss attributed to:  Improvement in production flow measurement (0.5-1.0 billion gallons, or a 7-14% increase)  Updated reporting of municipal water use (0.816 billion gallons, or an 11% increase)  Increased “Real” Real Loss (0.376-0.876 billion gallons, or a 5-12% increase) 6 Actions to Reduce Water Loss  In 2023, Black & Veatch was contracted to analyze our Water Loss Program  The final 2024 Black & Veatch Report offered 32 recommendations:  11 are Complete or Operationalized  17 are In Progress  4 have prerequisite items that are In Progress 7 Leak Detection Practices  Evaluate entire system every 6 years  Explore more targeted approaches  Continue large diameter leak detection & condition assessment  Complete leak detection SOPs that include:  Contract standards  Data management  Ongoing staff training  Piloting new technologies  Inspecting ARV’s, valves & vaults on …