Water and Wastewater Commission Budget Committee Meeting

Agenda — original pdf

Water and Wastewater Commission Budget Committee Meeting June 20, 2025 – 1:00pm Waller Creek Center 625 E. 10th Street, Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the commission liaison at 512-972-0332 or Vicky.Addie@austintexas.gov. Members of the public wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. Budget Committee Members: Marcela Tuñón (District 9), Committee Chair Christopher Maxwell-Gaines (District 8), Committee Vice Chair Mike Reyes (District 4) AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 10 speakers who register to speak before the meeting in person or by noon the day before the meeting remotely by telephone, will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES 1. Approval of minutes from the June 2, 2025 Water and Wastewater Commission Budget Committee meeting DISCUSSION ITEMS 2. Austin Water Financial Forecast Operating Requirements Cost Drivers 3. Austin Water Financial Forecast New FTEs 4. Austin Water Capital Spending Plan Update 5. Discussion of the Water and Wastewater Commission Budget Recommendations Report DISCUSSION & POSSIBLE ACTION ITEMS 6. Review and possible action for future meeting schedule FUTURE AGENDA ITEMS Discussion of future agenda items ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Vicky Addie at Austin Water, 512-972-0332 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Vicky Addie at Vicky.Addie@austintexas.gov.

Item 01 - Draft Minutes — original pdf

WATER AND WASTEWATER COMMISSION BUDGET COMMITTEE MEETING MINUTES Monday, June 2, 2025 The Water and Wastewater Commission Budget Committee convened in a regular called meeting on June 2, 2025 at Waller Creek Center, 625 E 10th Street, Austin, Texas. Chair Marcela Tuñón called the Water and Wastewater Commission to order at 9:05 a.m. Budget Committee Commission Members in Attendance: Chair Marcela Tuñón and Vice Chair Christopher Maxwell-Gaines Budget Committee Commissioners Absent: Mike Reyes PUBLIC COMMUNICATION: GENERAL There were no speakers registered. DISCUSSION ITEMS 1. Austin Water Financial Forecast Fiscal Year 2026-2030 Update Austin Water Assistant Director of Financial Services, Joseph Gonzales gave a presentation. The commissioners discussed the information presented. Austin Water Financial Manager Christina Romero assisted in answering questions. 2. Review Fiscal Year 2025-2026 Budget Schedule Austin Water Assistant Director of Financial Services, Joseph Gonzales presented the budget schedule. DISCUSSION AND POSSIBLE ACTION ITEMS 3. Review and possible action to approve the 2025 Budget Committee meeting schedule The Budget Committee will review availability to schedule a follow-up meeting. FUTURE AGENDA ITEMS Discussion of future agenda items. No discussion was held. ADJOURNMENT Chair Tuñón adjourned the meeting at 10:34 a.m.

Item 02 - Austin Water Financial Forecast Operating Requirements Cost Drivers — original pdf

Austin Water Austin Water Forecast Operating Requirements Cost Drivers FY2026 Forecast $831.7 M FY2025 Amended Budget $773.6 M $58.1 M City-wide cost drivers  $4.4 million increase in City-wide wage adjustment  $1.1 million increase in Health Insurance  $0.6 million increase in Employee retirement contribution  $0.4 million increase in Fleet Fuel and Maintenance Department-wide cost drivers • $21.0 million increase in Transfers Out primarily due to increased CIP Cash Financing transfers • $15.0 million increase in Debt Service Requirements resulting from capital spending plan growth and increases in scheduled debt service payments • $8.4 million increase in wages due to unbudgeted retention stipend conversion • $1.9 million increase in chemical and electric services costs • $1.6 million increase in contractual and commodities inflation cost • $1.1 million increase in commercial paper admin expenses and bond issuance cost • $1.0 million increase in uniform and signage costs for City-wide branding transition • $0.7 million increase in wildland conservation land management and conservation plan consulting services cost • $0.6 million increase in large diameter valves, pump, and electric motor replacement and maintenance cost • $0.6 million increase in Wastewater treatment filter media replacement cost • $0.6 million increase in bio-solid reuse services • ($2.4) million decrease in utility billing system support Impact of new positions • $1.5 million increase for 13 new Temp Conversion FTEs

Item 03 - Austin Water Financial Forecast New FTEs — original pdf

Austin Water FY26 Forecast Staffing Request Summary Title Customer Experience & Satisfaction Customer Service Rep Sr Temporary/Contractor to Permanent Number of Positions Justification 1 This position offers direct customer service and support AW's Customer Service Contact Center (dispatch) team, which operates 24/7, 365 days a year. It converts four temporary positions into full-time budgeted roles. Customer Experience & Satisfaction Total 1 Enterprise Resiliency Coord, Project Treatment O & M Tech Senior Enterprise Resiliency Total Operational Optimization AW Pipeline Technician Sr AW Pipeline Technician Sr Business Process Spec IT Support Specialist Sr 1 This position will replace a temporary employee and will inspect existing water and wastewater infrastructure in the right-of-way. This is to prevent and minimize damage to the AW infrastructure and avoid interruptions to water and wastewater services during fiber optic and telecom projects. 2 These positions will replace temporary employees and conduct AW's required inspections and activities of 141 AW Lift Stations and 14 Odor control facilities weekly while also assisting with the maintenance of more than 70 fixed and 20 portable generators. 3 1 This position replaces a current temporary employee and is vital in promoting environmental stewardship and reducing sanitary sewer overflows to comply with the requirements set by EPA and TCEQ. The responsibilities include conducting wastewater manhole inspections, performing smoke testing, and walking through creeks to identify issues and prevent emergencies. 1 This position replaces a current temporary employee and is vital in promoting environmental stewardship and reducing sanitary sewer overflows to comply with the requirements set by EPA and TCEQ. The responsibilities include conducting wastewater manhole inspections, performing smoke testing, and walking through creeks to identify issues and prevent emergencies. 1 This position replaces a temporary employee and expands data management and interpretation capabilities in Risk Management team; follows up on injuries & collisions; facilitates review boards; oversees corrective actions and makes recommendations. 2 These positions will provide IT Support for PCs/laptops and reduce the tech to device ratio to a supportable 1:230 ratio. Currently there are 1400 PCs/laptops translating to a 1:460 tech to device ratio, and best practice is a 1:75/100 ratio. They replaces a current temporary employees. Ocptnl Health & Safety Spec Sr 1 This position replaces a current temporary employee and develops additional scorecards focused on high-risk but routine work practices addressing both distribution and treatment operational areas: traffic control practices and confined space entry practices. Operational Optimization Total Water …

Item 04 - Austin Water Capital Spending Plan — original pdf

FY 2025-2029 Proposed CIP Plan-Austin Water Summary by AW Utility & Infrastructure Type/Category 2025 2026 2027 2028 2029 FY25-29 5-Year Total 5-Year Plan FY 2025-2029 Reclaimed Water Network Total Reclaimed Total Buildings and Improvements Total Information Technology Total Pump Stations Total Reservoirs Total Vehicles and Equipment Total Water Pipe Network Total Water Treatment Plants Total Wildlands Total Water Total Buildings and Improvements Total Information Technology Total Lift Stations Total Vehicles and Equipment Total Wastewater Pipe Network Total Wastewater Treatment Plants Total Wastewater Total Grand Total 16,852,269 19,417,767 14,660,313 3,915,131 1,972,200 56,817,680 16,852,269 19,417,767 14,660,313 3,915,131 1,972,200 56,817,680 6,084,796 4,128,845 1,100,000 2,105,000 3,264,307 16,682,948 4,932,660 2,132,500 2,066,500 1,819,000 1,321,500 12,272,160 6,818,247 6,259,009 18,631,282 18,780,593 14,155,219 64,644,350 12,764,675 35,019,722 38,641,646 21,903,456 21,137,809 129,467,308 2,047,971 2,047,971 2,047,971 2,047,971 2,047,971 10,239,855 63,364,705 51,883,429 41,802,752 36,546,520 27,551,940 221,149,346 24,111,727 31,172,618 30,561,631 33,609,026 43,820,740 163,275,742 - 420,000 525,000 2,157,400 120,649,781 113,299,486 135,271,782 619,889,109 5,810,646 4,181,500 1,100,000 2,105,000 2,630,000 15,827,146 4,512,660 1,872,500 2,006,500 1,719,000 1,321,500 11,432,160 7,337,134 9,687,260 12,127,360 8,295,411 3,711,318 41,158,483 2,047,971 2,047,971 2,047,971 2,047,971 2,047,971 10,239,855 59,257,028 85,155,806 102,001,700 404,405,213 297,495,951 261,113,246 134,144,200 1,133,135,050 364,058,283 213,109,639 416,779,482 1,616,197,907 566,711,577 516,786,544 350,611,689 2,292,904,696 94,803,875 63,186,804 204,078,232 236,303,421 276,975,825 345,274,678 392,247,511 466,547,375 546,000 117,357,566 666,400 133,310,494 FY 2025-2029 Proposed CIP Plan-Austin Water AW Utility Fund Dept Unit Infrastructure Type/Category Subproject ID District Number Subproject Name 2025 2026 2027 2028 2029 FY25-29 5-Year Total Reclaimed 3990 2107 4127 Reclaimed Water Network 3333.037 1, 2 Reclaimed 3990 2107 4153 Reclaimed Water Network Reclaimed 4010 2107 4154 Reclaimed Water Network Reclaimed PLAN 2107 P215 Reclaimed Water Network Reclaimed 3990 2107 4129 Reclaimed Water Network Reclaimed 3990 2107 4102 Reclaimed Water Network Reclaimed 4010 2107 4130 Reclaimed Water Network Reclaimed 4020 2107 4139 Reclaimed Water Network Reclaimed 3990 2107 4143 Reclaimed Water Network Reclaimed Reclaimed 3990 3990 2107 2107 4144 Reclaimed Water Network 4150 Reclaimed Water Network Reclaimed PLAN 2107 P187 Reclaimed Water Network Reclaimed PLAN 2107 P056 Reclaimed Water Network Reclaimed PLAN 2107 P057 Reclaimed Water Network Reclaimed Reclaimed Reclaimed Reclaimed Reclaimed Reclaimed Reclaimed 2107 4010 2107 3990 PLAN 2107 4119 Reclaimed Water Network 4140 Reclaimed Water Network P229 Reclaimed Water Network 4010 4010 2107 2107 4146 Reclaimed Water Network 4145 Reclaimed Water Network PLAN 2107 2107 4010 P240 Reclaimed Water Network 4147 Reclaimed Water Network Reclaimed 4010 2107 4151 Reclaimed Water Network Reclaimed Reclaimed 4010 3990 2107 2107 4155 Reclaimed Water Network 4152 Reclaimed Water Network 3333.135 3333.136 5267.02 …