Regular Meeting of the Water and Wastewater Commission January 15, 2025 — 4:00 pm Austin Water Headquarters Waller Creek Center 625 East 10th Street, Austin Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison Heather Cooke at 512-972- 0083 or Heather.Cooke@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Mike Reyes, (District 4) Vacant (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Amanda Marzullo (District 3) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION 1. Approval of minutes from the December 4, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to authorize negotiation and execution of a collection agreement with the United States Department of Agriculture, U.S. Forest Service Pacific Northwest Research Station, for the purpose of re- evaluating fuels in closed canopy Ashe Juniper-oak woodlands, for a term of three years, in an amount not to exceed $198,467. Funding is available in the Balcones Canyonlands Conservation Plan Fund and the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining term is contingent upon available funding in future budgets. 3. Recommend approval to authorize a contract for cold-water meters for Austin Water with Thirkettle Corporation d/b/a Aqua-Metric Sales Company, for an initial term of one year with up to two one-year extension options for a total contract amount not to exceed $6,000,000. Funding: $900,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. …
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, December 4, 2024 The Water and Wastewater Commission convened in a regular called meeting on December 4, 2024, at Waller Creek Center, 625 E 10th Street, Austin, Texas. Chair Turrieta called the Water and Wastewater Commission to order at 6:02 p.m. Commission Members in Attendance: Chair Susan Turrieta, Vice Chair Christopher Maxwell-Gaines, Judy Musgrove, Shwetha Pandurangi, Mike Reyes, Marcela Tunon Sion, Amanda Marzullo, Alex Navarro (Remote), William Moriarty (Remote) Commission Members Absent: Jesse Penn PUBLIC COMMUNICATION: GENERAL There were no registered public speakers. APPROVAL OF MINUTES 1. Approval of minutes from the November 13, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the November 13, 2024, regular meeting were approved on Commissioner Pandurangi’s motion and Commissioner Tunon Sion’s second on a 9-0 vote with Commissioner Penn absent. DISCUSSION AND ACTION 2. Recommend approval to authorize negotiation and execution of an interlocal agreement with the cities of Round Rock, Cedar Park, and Leander for the reimbursement of costs related to the rehabilitation of the East Wastewater Treatment Plant of the Brushy Creek Regional Wastewater System and authorize the City's share of funding for capital improvements to the East Regional Wastewater Treatment Plant in an amount not to exceed $1,400,000. Funding in the amount of $1,400,000 is available in the Fiscal Year 2024-2025 Capital Budget of the Austin Water Department. Funding for the remaining contract term is contingent upon available funding in future budgets. Recommended by the Water and Wastewater Commission on Commissioner Pandurangi’s motion and Commissioner Tunon Sion’s second on a 9-0 vote with Commissioner Penn absent. 3. Recommend approval to authorize execution of a contract for construction services for the Ivanhoe Trail Water Pipeline Renewal with Facilities Rehabilitation Inc. in the amount of $2,977,416 plus a $297,742 contingency for a total contract amount not to exceed $3,275,158. Funding is available in the Capital Budget of Austin Water. (District 5) Recommended by the Water and Wastewater Commission on Commissioner Pandurangi’s motion and Commissioner Tunon Sion’s second on a 9-0 vote with Commissioner Penn absent. 4. Recommend approval to authorize execution of a contract for construction services for the Northwest Area Lift Station Improvements: Boulder Lane Lift Station project with C.C. Carlton Industries, LTD in the amount of $6,881,000 plus a $688,100 contingency for a total contract amount not to exceed $7,569,100. Funding is available in the Capital Budget …
..De Item 2 Water & Wastewater Commission: January 15, 2025 Council: January 30, 2025 Posting Language ..Title Recommend approval to authorize negotiation and execution of a collection agreement with the United States Department of Agriculture, U.S. Forest Service Pacific Northwest Research Station, for the purpose of re-evaluating fuels in closed canopy Ashe Juniper-oak woodlands, for a term of three years, in an amount not to exceed $198,467. Funding is available in the Balcones Canyonlands Conservation Plan Fund and the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining term is subject to available funding in future budgets. Lead Department Austin Water. Council Committee, Boards and Commission Action: January 15, 2025 – to be reviewed by the Water and Wastewater Commission. Additional Backup Information: The purpose of this Collection Agreement is to engage in a re-assessment of wildland fire fuels on land managed by Austin Water under the Balcones Canyonlands Preserve. The assessment, to be conducted by experts with the Fire and Environmental Research Applications Team of the Pacific Northwest Research Station of the Forest Service, US Department of Agriculture (USFS FERA), will enhance and improve upon the information collected during the 2007 “Baylor Study”, a fuels assessment of the Balcones Canyonlands Preserve conducted by Dr. Joseph White and Baylor University’s Geospatial Lab. Significant change has occurred in this landscape since the Baylor Study was completed, including three severe droughts and two major winter storms. Updated information is needed to accurately capture the condition of wildland fire fuels and inform possible management strategies. Data collection in the field is expected to begin as early as February 2025 and is expected to conclude by July 2025. Data processing will occur over summer 2025, with preliminary data available as early as July 2025. Processed deliverables are expected Winter 2025/2026. Subsequent data collection and analysis may occur through 2028. Deliverables will include: • Data set of re-measurements of Baylor University study plots. USFS FERA will remeasure a subset of the 31 Baylor University study plots and provide a database listing fuel parameters that can be directly compared with the 2007 fuels assessment. This will also include data on new fuel strata measured as part of this assessment. This information can be used to inform management goals and hazard assessment. • Seminar and meetings for City of Austin staff. USFS FERA staff will review findings, answer questions, and provide consultation regarding appropriate …
..Body Item 3 Water & Wastewater Commission: January 15, 2025 Council: January 30, 2025 Posting Language ..Title Recommend approval to authorize a contract for cold-water meters for Austin Water with Thirkettle Corporation d/b/a Aqua-Metric Sales Company, for an initial term of one year with up to two one-year extension options for a total contract amount not to exceed $6,000,000. Funding: $900,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these goods. The Financial Services Department determined this contractor best meets the needs of Austin Water to provide these goods required for the City. MBE/WBE: Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide various types and sizes of cold-water meters for Austin Water to install throughout the water distribution system. These meters work with the Advanced Meter Infrastructure (AMI) system, which is necessary to measure usage and flow within the City’s water distribution system to establish revenue billing. The contract will replace multiple current contracts, expiring from December 31, 2024, through June 9, 2025, for the same goods. The requested authorization amount was determined using departmental estimates based on historical spending. The contractor is currently the provider of these goods. The Houston-Galveston Area Council is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. If a contract is not secured, the department will be forced to procure meters on an as needed basis, which may result in higher prices on the open market and the inability to make repairs or provide new customers with water access. File ID: 24-6476 City of Austin Council Meeting Backup: January 30, 2025 Contract Details: …
..Body Item 4 Water & Wastewater Commission: January 15, 2025 Council: February 13, 2025 Posting Language ..Title Recommend approval to authorize execution of a contract for liquid polymer for thickening and dewatering sludge for Austin Water with Polydyne Inc., for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $6,000,000. Funding: $900,000 is available in the Fiscal Year 2024-2025 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 BYS1033 for these goods. The solicitation was issued on June 24, 2024, and closed on July 25, 2024. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141166 MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Council Committee, Boards and Commission Action: January 15, 2024– To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The contract will provide polymer used to thicken sludge at the Hornsby Bend Biosolids Management Plant. Currently, approximately 1,000,000 to 1,500,000 gallons of raw sludge are processed daily, and the polymer is critical to meeting process and regulatory requirements. The contract replaces a contract expiring on September 30, 2025. The contract is being resolicited early due to low remaining contract authority. Requested authorization is based on historical spending and departmental estimates of future needs. The recommended contractor is the current provider for these goods. If a contract is not secured, the plant will not have the capability to thicken or dewater sludge. This would prevent the plant from treating the raw sludge that is pumped daily to the Hornsby Bend Biosolids Management Plant from the City’s wastewater treatment plants. File ID: 24-6479 City of Austin Council Meeting Backup: February 13, 2025 Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $3,600,000 …
..Body Item 5 Water & Wastewater Commission: January 15, 2025 Council: January 30, 2025 Posting Language ..Title Recommend approval to authorize negotiation and execution of eleven contracts for engineering services for the 2024 Large Scale Water and Wastewater Pipeline Engineering Services Rotation List for Austin Water with Parsons Water & Infrastructure, Inc., Jacobs Engineering Group, Inc., Lockwood Andrews & Newnam, Inc., Cobb Fendley & Associates, Inc., CP&Y, Inc. (dba STV Infrastructure), CAS Consulting & Services, Inc., Miller Gray LLC, Black & Veatch Corporation, Stantec Consulting Services Inc, AECOM Technical Services, Inc., and Pape-Dawson Consulting Engineers LLC, for total contract amounts not to exceed $48,000,000, divided among the firms. Funding: Funding is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued a Request for Qualifications solicitation RFQS 6100 CLMP377 for these services. The solicitation was issued on July 17, 2024, and closed on September 11, 2024. Of the 35 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140804 MBE / WBE: Note: These contracts will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 9.24% MBE and 2.94% WBE participation. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department – Central Procurement, Capital Procurement, the Small and Minority Business Resource Department, Transportation and Public Works Department, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Capital Procurement expects …
..Body Item 6 Water & Wastewater Commission: January 15, 2025 Council: January 30, 2025 Posting Language ..Title Recommend approval to authorize execution of a contract for construction services for the South Area Lift Station Improvements: Springfield Lift Station Abandonment project for Austin Water with Santa Clara Construction, Ltd, in the amount of $7,837,942.54 plus a $783,794.25 contingency for a total contract amount not to exceed $8,621,737. Funding: Funding is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1066 for these services. The solicitation was issued on September 16, 2024, and closed on October 31, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website, https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140830 MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 86.27% MBE and 2.84% WBE participation. Prior Council Action: Dec 12, 2024 – Chapter 26 Change in use of dedicated parkland –Onion Creek Metro Park, Onion Creek Greenbelt, Salt Springs Neighborhood Park, and Marble Creek Greenbelt. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. October 28, 2024 – Recommended by Parks and Recreation Board on a vote of 7-0-1 with Commissioners Pedro Villalobos, Kathryn Flowers, Stephanie Bazan, Lane Becker, Cathleen Eady, Jennifer Franklin, Holly Reed, absent Shelby Orme, Nicole Merritt, Kim Taylor. Additional Backup Information: Austin Water is proposing the construction of approximately 3,400 linear feet of 36-inch wastewater line to facilitate the abandonment of the Springfield Lift Station, which is located within the 25-year floodplain of Onion Creek. The proposed project involves abandoning the Springfield lift station and installing a 3,300- foot-long, 36-inch gravity interceptor to connect to the existing Onion Creek Interceptor, potentially eliminating ongoing operational and maintenance costs. To minimize surface impact, including tree removal, trenchless construction methods will be utilized where applicable. Construction is scheduled to start in early 2025. Due to the potential for unknown subsurface conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the …
..Body Item 7 Water & Wastewater Commission: January 15, 2025 Council: January 30, 2025 Posting Language ..Title Recommend approval to authorize execution of a contract for construction services, for the Hyde Park (East 38th Street/Grooms Street/Avenue F) Wastewater Pipeline Renewal project for Austin Water with Underground Water Solutions Co., in the amount of $1,345,149, plus a $134,515 contingency, for a total contract amount not to exceed $1,479,664. Funding: Funding is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1065 for these goods and services. The solicitation was issued on September 2, 2024, and closed on October 17, 2024. Of the five bids received, the recommended contractor submitted the lowest responsive bid. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141267 . MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 71.88% MBE and 0.30% WBE participation. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: Austin Water’s collection system is fundamental for the transfer of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 3,000 miles of wastewater mains and serving approximately one million customers. Due to deterioration from the harsh conditions of the wastewater environment, collection system assets require ongoing repair and replacement to prevent sanitary sewer overflows. The Hyde Park (East 38th Street/Grooms Street/Avenue F) Wastewater Pipeline Renewal project will replace approximately 1,800 linear feet of deteriorated wastewater main and associated appurtenances. This project consists of the removal and replacement of existing wastewater lines in the Hyde Park Neighborhood (East 38th Street/Grooms Street/Avenue F). This infrastructure has been identified through closed-circuit televised inspection and selected for replacement based upon the following factors, physical condition of main, number of sanitary sewer overflows, estimated volume of wastewater discharged during the sanitary sewer overflows, and amount of Inflow and Infiltration. Inflow and Infiltration is the estimated amount of groundwater or rainwater leaking into a wastewater main. Work includes bypass pumping, wastewater service connections, erosion and sedimentation controls, …
..Body Item 8 Water & Wastewater Commission: January 15, 2025 Council: February 13, 2025 Posting Language ..Title Recommend approval to authorize a contract for construction services for the NWLS Improvements: Rock Harbor Force Main and Four Points #2 for Austin Water with Santa Clara Construction, LTD, in the amount of $4,224,497 plus a $422,450 contingency for a total contract amount not to exceed $4,646,947. Funding: Funding is available in the Capital Budget of Austin Water. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1061 for construction services. The solicitation was issued on September 16, 2024, and closed on October 17, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141193 . MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 66.98% MBE and 1.38% WBE participation. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: The Rock Harbour Force Main project consists of approximately 4,500 linear feet of a new 18-inch High Density Polyethylene force main installed from Rock Harbour Lift Station to the existing 16-inch ductile iron force main on Vista Parke Drive. The proposed force main across RM 620 will be installed via trenchless construction while the remaining force main will be installed via open-cut construction. Also included is the demolition of the Four Points #2 Lift Station and abandonment of 2,540 linear feet of 24-inch gravity main and associated manholes. Lastly, the project includes the installation of a fourth pump at the Rock Harbour Lift Station and changing the impellers on the existing three pumps. The Rock Harbour Lift Station has exceeded its design capacity and is at risk of overflowing during wet weather. The Four Points #2 Lift Station is in poor condition and is difficult to access. This construction contract will re-route the Rock Harbour force main and the demolish the Four Points #2 Lift Station as part of the Northwest Lift Stations (NWLS) projects. These lift stations are in the drinking water protection zone in the Bull …
..Body Item 9 Water & Wastewater Commission: January 15, 2025 Council: February 13, 2025 Posting Language ..Title Recommend approval to authorize execution of a contract for construction of the In-Situ Wastewater Line Renewal Program (2025-2027) Indefinite Delivery/Indefinite Quantity contract with Insituform Technologies, LLC for an initial one-year term with up to two one-year extension options for a total contract amount not to exceed $3,750,000. Funding: $1,250,000 is available in the Capital Budget of the Austin Water. Funding for the extension options is contingent upon available funding in future budgets. Lead Department Financial Services Department. Managing Department Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1071 for these construction services. The solicitation was issued on September 23, 2024, and closed on October 31, 2024. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141597 MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.88% MBE and 1.09% WBE participation. Council Committee, Boards and Commission Action: January 15, 2025 – To be reviewed by the Water and Wastewater Commission. Additional Backup Information: Austin Water’s collection system is fundamental for conveyance of wastewater to Austin Water’s treatment plants. Austin Water’s collection system is a large and complex system, consisting of approximately 3,000 miles of wastewater mains and serving approximately one million customers. Due to growth in Austin and deterioration from age and the harsh wastewater environment, existing collection system assets require on- going maintenance including repair and replacement. This project is for the rehabilitation of deteriorated wastewater mains using the Cured in Place Pipe (CIPP) trenchless method. Because it is trenchless, the cost and time for rehab are typically less than the conventional open cut construction method. Indefinite Delivery/Indefinite Quantity contracts provide for an indefinite quantity of services for a fixed time, usually an initial term with extension options. They are commonly used when precise quantities of supplies or services, above a specified minimum, cannot be determined. Indefinite Delivery/Indefinite Quantity contracts help streamline the contract process and service delivery and allow the City the flexibility to add work as needs arise or change. As each project is …
