Regular Meeting of the Water and Wastewater Commission August 7, 2024 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Sabrina Reichert (District 3) Mike Reyes, (District 4) Vacant (District 5) Shwetha Pandurangi (District 6) Judy Musgrove (District 7) Christopher Maxwell-Gaines, Vice Chair (District 8) Marcela Tuñón Sion (District 9) Susan Turrieta, Chair (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION AND ACTION amount not to exceed $135,000. 1. Approval of minutes from the July 17, 2024, regular meeting of the Water and Wastewater Commission. 2. Recommend approval to execute a contract for two flow injection analyzer systems with Skalar, Inc., in an 3. Recommend approval to execute a contract for pebble quicklime and tekkem slaker quicklime with Lhoist North America of Texas, LLC d/b/a Lhoist North America of Texas and Texas Lime Company, for up to five years in an amount not to exceed $45,000,000. 4. Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed- circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. 5. Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. 6. Recommend approval to execute a contract for construction services for the Northwest Area Lift Station Improvements Great Hills Lift Station project with Cedar Hills Construction, LLC, in the amount of $8,346,340 The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring …
Item 2 # 24-5162 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for two flow injection analyzer systems with Skalar, Inc., in an amount not to exceed $135,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding for the total contract amount is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 CSH1026 for these goods. The solicitation was issued on March 18, 2024, and closed on April 9, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide two flow injection analyzer systems with a minimum of four chemistry modules to monitor and analyze both wastewater and drinking water. A flow injection analyzer is used in chemistry labs to quickly test samples for specific substances. It injects a small amount of liquid sample into a continuous flow of other liquids. The analyzer then measures how the sample reacts with certain chemicals to determine the amount of a specific substance in the sample. This is a new contract. Requested authorization is based on contractor quote and departmental estimate of future needs. The recommended contractor has previously provided similar equipment to the City. If a contract is not secured the City may not be able to meet the water monitoring and analysis requirements of the Safe Drinking Water Act and Clean Water Act.
Item 3 # 24-5163 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for pebble quicklime and tekkem slaker quicklime with Lhoist North America of Texas, LLC d/b/a Lhoist North America of Texas and Texas Lime Company, for up to five years in an amount not to exceed $45,000,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $750,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 2200 BYS1028 for these goods. The solicitation was issued on April 1, 2024, and closed on May 2, 2024. Of the two offers received, the recommended contractors submitted the lowest responsive offers. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide quicklime for Austin Water treatment plants, which is used to reduce the mineral content of hard water through the lime softening process. Lime softening makes the water more palatable for drinking and reducing the amount of minerals depositing (as scale) on household plumbing, distribution lines, and industrial equipment. Another benefit of the softened finished water is that there is less potential for corrosion in distribution piping. Lime softening is a core component of Austin Water’s drinking water treatment process and is required to maintain our current drinking water quality. The quicklime meets the National Sanitation Foundation Standard 60 which governs the use of direct additives for the treatment of drinking water. The contract replaces a contract expiring September 24, 2024. Requested authorization is based on historical spending and departmental estimates of future needs. One of the recommended contractors is the current provider for these goods. Item 3 # 24-5163 Water …
Item 4 # 24-5229 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed-circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. MBE/WBE This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Operations, Ayman Benyamin Fiscal Note Funding in the amount of $350,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids IFB 2200 MLJ1022 for these services. The solicitation was issued on April 1, 2024, and closed on April 30, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract will provide flow monitoring, smoke testing, and lateral closed-circuit television (CCTV) inspection of the sanitary sewer pipes in Austin Water’s collection system. Flow monitoring is used to monitor the flow depths and speed throughout the collection system to identify inflow and infiltration sources, and capacity concerns. Smoke testing is a preventative measure to identify defects in the wastewater pipes and reduce sanitary sewer overflows. The smoke test forces smoke-filled air through wastewater pipes filling the main line, all owing defects to be identified on the ground surface. The smoke that is used for testing is endorsed by the Environmental Protection Agency and has been safely used for more than 20 years. Lateral CCTV inspection is utilized to identify the extent of any wastewater pipe defect that needs repair. Item 4 # 24-5229 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 This contract will replace a contract which expires September 30, 2024. The recommended contractor is the …
Item 5 # 24-5251 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. MBE/WBE This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Business Services, Anna Bryan Borja Fiscal Note Funding for the full contract amount is available in the Capital Budget of Austin Water. Purchasing Language: Multiple contractors within this cooperative purchasing program were reviewed for these goods and services. The Financial Services Department and Austin Water have determined this contractor best meets the needs of Austin Water to provide these goods and services required for the City. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This contract will replace all the locks and keys on every Austin Water building, which requires the existing key system to be replaced. The current key system is over 15 years old and does not have a tracking system and it poses access and safety risks for Austin Water. The current Citywide contractor lacks the resources, authority, and access from the manufacturer, Dormakaba USA Inc. (owner of Best Locks), to construct a new key system. Due to security provisions, only a few companies can access the manufacturers’ computer systems necessary for designing and building key systems, which involve code generation and key cutting. The Texas Association of School Boards, Inc. (BuyBoard) is a cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts routinely include superior terms, conditions, and pricing. Use of cooperative contracts also results in lower administrative costs and time savings. Item 5 # 24-5251 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 A delay in contract approval could impact Austin Water’s ability to secure their facilities. A unified system will limit potential security …
Item 6 # 24-5261 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for construction services for the Northwest Area Lift Station Improvements Great Hills Lift Station project with Cedar Hills Construction, LLC, in the amount of $8,346,340 plus a $834,634 contingency for a total contract amount not to exceed $9,180,974. (District 6) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 6.09% MBE and 0.84% WBE participation. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1042 for these goods and services. The solicitation was issued on April 29, 2024, and closed on June 06, 2024. Of the four offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: This project is a Winter Storm Uri After Action Report Tier 1 recommendation due to environmental impacts. This lift station was built in 1985 as a dry pit/wet well duplex station and has exceeded its expected useful life. This project is necessary to ensure the lift station operates in good condition and to minimize ongoing maintenance costs. The project will construct a new lift station to meet ultimate demand requirements and reduce maintenance concerns. The new lift station design includes a new wet well, valve vault, odor control equipment, screening equipment, electrical improvements to meet current City standards, a natural gas generator, and a retaining wall to flatten the site. The work includes bypass pumping, wastewater service connections, erosion and sedimentation controls, traffic controls, and mill and overlay for final pavement restoration including pavement markings. Work also includes the removal and disposal of abandoned asbestos cement pipes where encountered. Construction of these improvements will allow Austin Water to continue providing wastewater services to the increasing population in the area, as well as treat odors. Due …
Item 7 # 24-5268 Water & Wastewater Commission: August 7, 2024 Council: August 29, 2024 Posting Language Recommend approval to execute a contract for construction services for the Four Points Lift Station project with Texas Gas Service (Texas Gas), in the amount of $126,000 plus a $12,600 contingency, for a total contract amount not to exceed $138,600. (District 10) MBE/WBE Sole Source contracts are exempt from the City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Lead Department Financial Services Department Client Department Austin Water Assistant Director of Engineering Services, Charles Celauro Amount and Source of Funding Funding is available in the Capital Budget of Austin Water. Purchasing Language: Sole Source. Council Committee, Boards and Commission Action: August 7, 2024 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The requested action is for Council to authorize a contract with Texas Gas Service (TGS), exempt from competitive bidding under Local Government Code 252.022 as procurement available from only one source. As part of the Four Points Lift Station Improvements project, a new permanent natural gas generator will be installed to mitigate risk from power outages and provide a back-up power source. To provide natural gas to this on-site generator, a new natural gas distribution pipeline and service connection is necessary. TGS is the sole provider of natural gas in the area. The associated construction at the lift station, including installation of a new permanent natural gas generator, is underway as part of the Four Points Lift Station Improvements project. The requested Agreement with TGS will facilitate the construction of the natural gas lines to the Four Points Lift Station. Due to the potential for unknown conditions during construction, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. This project is located within zip code 78730 (District 10).
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, August 7, 2024 The Water and Wastewater Commission convened in a regular called meeting on August 7, 2024, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Susan Turrieta called the Water and Wastewater Commission to order at 6:03 p.m. Commission Members in Attendance: Chair Susan Turrieta, Vice Chair Christopher Maxwell- Gaines, William Moriarty (remote), Alex Navarro, Sabrina Reichert (remote), Shwetha Pandurangi, Judy Musgrove, Marcela Tuñón Sion Commission Members Absent: Jesse Penn, Mike Reyes PUBLIC COMMUNICATION: GENERAL There were no registered public speakers. APPROVAL OF MINUTES 1. Approval of minutes from the July 17, 2024, regular meeting of the Water and Wastewater Commission. The minutes from the July 17, 2024 regular meeting were approved on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. DISCUSSION AND ACTION 2. Recommend approval to execute a contract for two flow injection analyzer systems with Skalar, Inc., in an amount not to exceed $135,000. Recommended by the Water and Wastewater Commission on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. 3. Recommend approval to execute a contract for pebble quicklime and tekkem slaker quicklime with Lhoist North America of Texas, LLC d/b/a Lhoist North America of Texas and Texas Lime Company, for up to five years in an amount not to exceed $45,000,000. Recommended by the Water and Wastewater Commission on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. 4. Recommend approval to execute a contract for sewer pipe smoke testing, flow monitoring, and lateral closed-circuit television inspection with Interra Hydro, Inc., for up to five years for a total contract amount not to exceed $1,750,000. Recommended by the Water and Wastewater Commission on Commissioner Tuñón Sion’s motion and Commissioner Musgrove’s second on a 7-0 vote with Commissioner Moriarty recusing, Commissioners Penn and Reyes absent and one vacancy. 5. Recommend approval to negotiate and execute a contract for rekeying a master system with RAE Security, Inc., in an amount not to exceed $729,707. Recommended by the Water and Wastewater Commission on Vice Chair Maxwell-Gaines’ motion and Commissioner Musgrove’s second on an 8-0 vote with Commissioners Penn and Reyes absent and one vacancy. 6. Recommend approval to …
