Water and Wastewater Commission Budget Committee Meeting

Agenda — original pdf

Water and Wastewater Commission Budget Committee Meeting July 9, 2024 – 3:00pm Waller Creek Center 625 E. 10th St. Austin, Texas Some members may be participating by videoconference. For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the commission liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov. Members of the public wishing to speak in person on the agenda and non-agenda related items must sign up at least ten minutes before the meeting is called to order. AGENDA Marcela Tuñón Sion (District 9), Vice Chair Susan Turrieta (District 10), Chair Budget Committee Members: Sam Angoori (District 5) Judy Musgrove (District 7) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES DISCUSSION ITEMS The first 10 speakers who register to speak before the meeting in person or by noon the day before the meeting remotely by telephone, will be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the May 20, 2024, Budget Committee of the Water and Wastewater Commission. 1. Austin Water Financial Forecast vs Proposed Budget Update 2. Austin Water Cost of Services Update 3. Austin Water Capital Spending Plan Update 4. Discussion of the Water and Wastewater Commission Budget Recommendations Report DISCUSSION & POSSIBLE ACTION ITEMS 5. Review and possible action for future meeting schedule FUTURE AGENDA ITEMS Discussion of future agenda items ADJOURN The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Heather Cooke at Austin Water, 512-972-0083 for additional information; TTY users route through Relay Texas at 711. For more information on the Water and Wastewater Commission, please contact Heather Cooke at Heather.Cooke@austintexas.gov.

Item 1 — original pdf

FY2025 Proposed vs Forecast $3.1 M FY2025 Proposed FY2025 Forecast Difference Austin Water Operating Requirements Significant Items FY2025 Proposed FY2024 Amended FY2025 Forecast FY2024 Amended Wage Adjustment 29 New FTEs 10% Health Insurance Market Study Adjustment Supplemental Retirement Contribution 10% Retention Stipend Wages and Benefits Chemical Pipes and fittings Meter Contract for Engineering Services Electrical 3.5% Inflation Other Contractuals 3.5% Inflation Other Commodities Fleet Fuel and Maintenance Radio equipment Parts for vehicles Rental-other equipment Contractuals and Commodities Go Purple Initiatives Infrastructure Academy Utility Billing System Support Other Requirements Total Operating Requirements $355.2 M $338.0 M $17.2 M $352.1 M $338.0 M $14.1 M $4.7 M $3.4 M $2.1 M $1.8 M ($0.8) M ($8.3) M $2.9 M $3.5 M $1.1 M $1.0 M $0.4 M ($0.1) M ($0.2) M ($0.3) M ($0.3) M $5.1 M $4.0 M $3.3 M $2.0 M $9.3 M $17.2 M $4.2 M $3.4 M $2.1 M $1.8 M $1.3 M ($8.3) M $4.5 M $4.0 M $1.0 M $0.6 M $2.1 M $0.6 M $0.4 M $8.7 M $1.0 M $1.0 M $14.1 M $0.5 M $0.0 M $0.0 M $0.0 M ($2.1) M $0.0 M ($1.6) M ($0.5) M $1.1 M $0.0 M ($0.2) M ($2.1) M ($0.6) M ($0.5) M ($0.2) M ($0.3) M ($0.3) M ($3.6) M $4.0 M $3.3 M $1.0 M $8.3 M $3.1 M Position Title Explanations EUM Category Austin Water FY2025 Proposed New FTE Detail Administrative Senior Operational Optimization AW Treatment O & M Tech Sr Operational Optimization Human Resources Advisor Sr Operational Optimization This position reduces AW's cycle time for HR investigations and disciplinary actions. The current average caseload is 10/advisor which is above industry standard. Human Resources Advisor Sr Operational Optimization This position converts a long-term temporary position to full-time employment that provides administrative support and records management and serves as the SharePoint point of contact for the Internal Audit Division and the Enterprise Strategic Services Team and as AW's Ethics single point of contact. This position supports internal audits, AW Strategic Plan, continuous improvement, and Effective Utility Management. This position supports AW's centralized Biosolids handling facility that treats primary and secondary waste, activated sludge, through a pipeline from the city's two wastewater treatment plants. Recent improvements increased operational needs for a new transfer pump station and additional treatment functions. This position allows for Hornsby to operate in the same manner as other treatment facilities, with …

Item 2 — original pdf

Austin Water Water and Wastewater Commission – Budget Committee : Cost of Service Update Joseph Gonzales Asst. Director, Financial Services July 9, 2024 Page 1 of 20 Agenda Austin Water – Water and Wastewater Final Rate Recommendations Public Engagement Information Next Steps Page 2 of 20 Public Engagement Information PIC Survey Results 10 responses from PIC Public Input Opportunities Completed 10 open houses conducted, with one in each Council District Virtual open house conducted on June 13th 3 focus groups conducted for more in- depth conversation Speak Up Austin Surveys 3 Page 3 of 20 Engagement By The Numbers Supply: 325,000 Acre Feet Per Year Local Media 6 Outlets Ran Stories Email Sent Social Media •174,679 email addresses •68.75% open (120,092) •11.5% clicks (20,088) •63 posts (1 paid) •39,830 People Reached •45,650 Impressions Made NextDoor 16,291 Impressions Speak Up Austin • 21,011 Views • 196 Survey Responses Open Houses • 107 Attendees in Person • 20 Attendees, Virtually Austin Neighborhood Council Meeting 32 Attendees Focus Groups •27 Participants to 3 Sessions •More than 300 Applied •56 Survey Responses Page 4 of 20 Public Engagement Information In-Person Open Houses Equity Revenue stability Resilience Conservation Affordability for essential uses Affordability for low income Minimal impact to bills Revenue stability Equity Minimizing impacts Affordability for low income Conservation Resilience Affordability for essential use Affordability for essential use Conservation and resilience Low-income affordability and equity Minimal impacts to bills and revenue stability Affordability (all kinds), equity Conservation and resilience Minimal bill impacts System reliability and revenue stability Speak Up Austin Survey Virtual Open House Focus Groups and Surveys Emailed 5 Page 5 of 20 PIC Survey Results 6 Page 6 of 20 PIC Survey Results What percentage of cash funding for major long-term projects should be recommended? % Cash Financing 7 5 4 3 2 1 0 % Cash Financing 20% 4 25% 1 30% 3 35% 1 I don't know 1 Page 7 of 20 PIC Survey Results How should Austin Water apply rate increases across the 5-tiered volume rates for residential customers? Residential Rate Increase 8 5 4 3 2 1 0 Level % increase- 10% Lower increase for lower blocks- 7%-12% NewGen rates-higher increase for lower blocks NewGen rates-higher increase for lower blocks Other- NewGen rates-slightly higher in lower blocks Other-high increases in higher blocks Rate Increase Pattern 1 4 1 1 1 1 Other-no increase to charges for lower blocks, …

Item 3 — original pdf

FY 2025-2029 Proposed CIP Plan-Austin Water Summary by AW Utility & Infrastructure Type/Category 2025 2026 2027 2028 2029 FY25-29 5-Year Total 5-Year Plan FY 2025-2029 Reclaimed Water Network Total Reclaimed Total Buildings and Improvements Total Information Technology Total Pump Stations Total Reservoirs Total Vehicles and Equipment Total Water Pipe Network Total Water Treatment Plants Total Wildlands Total Water Total Buildings and Improvements Total Information Technology Total Lift Stations Total Vehicles and Equipment Total Wastewater Pipe Network Total Wastewater Treatment Plants Total Wastewater Total Grand Total 16,852,269 19,417,767 14,660,313 3,915,131 1,972,200 56,817,680 16,852,269 19,417,767 14,660,313 3,915,131 1,972,200 56,817,680 6,084,796 4,128,845 1,100,000 2,105,000 3,264,307 16,682,948 4,932,660 2,132,500 2,066,500 1,819,000 1,321,500 12,272,160 6,818,247 6,259,009 18,631,282 18,780,593 14,155,219 64,644,350 12,764,675 35,019,722 38,641,646 21,903,456 21,137,809 129,467,308 2,047,971 2,047,971 2,047,971 2,047,971 2,047,971 10,239,855 63,364,705 51,883,429 41,802,752 36,546,520 27,551,940 221,149,346 24,111,727 31,172,618 30,561,631 33,609,026 43,820,740 163,275,742 - 420,000 525,000 2,157,400 120,649,781 113,299,486 135,271,782 619,889,109 5,810,646 4,181,500 1,100,000 2,105,000 2,630,000 15,827,146 4,512,660 1,872,500 2,006,500 1,719,000 1,321,500 11,432,160 7,337,134 9,687,260 12,127,360 8,295,411 3,711,318 41,158,483 2,047,971 2,047,971 2,047,971 2,047,971 2,047,971 10,239,855 59,257,028 85,155,806 102,001,700 404,405,213 297,495,951 261,113,246 134,144,200 1,133,135,050 364,058,283 213,109,639 416,779,482 1,616,197,907 566,711,577 516,786,544 350,611,689 2,292,904,696 94,803,875 63,186,804 204,078,232 236,303,421 276,975,825 345,274,678 392,247,511 466,547,375 546,000 117,357,566 666,400 133,310,494 AW Utility Fund Dept Unit Infrastructure Type/Category District Number Subproject Name 2025 2026 2027 2028 2029 FY25-29 5-Year Total Reclaimed 3990 2107 4127 Reclaimed Water Network 3333.037 1, 2 22,000 - - - - 22,000 Reclaimed PLAN 2107 P215 Reclaimed Water Network - - - - - - 130,000 41,723 - - - 171,723 25,000 - - - - 25,000 2,718,068 25,000 - - - 2,743,068 10,000 - - - - 10,000 Reclaimed 4010 2107 4130 Reclaimed Water Network - - - - - - Reclaimed 4020 2107 4139 Reclaimed Water Network - - - - - - Reclaimed 3990 2107 4143 Reclaimed Water Network Oltorf Street Reclaimed Water Main Phase 1 1,708,245 5,000 - - - 1,713,245 Reclaimed Reclaimed 3990 3990 2107 2107 4144 Reclaimed Water Network 4150 Reclaimed Water Network 3, 9 9 4,018,506 216,500 4,438,485 8,500 1,798,390 2,826,274 - - 678,500 95,000 8,465,491 5,614,664 Reclaimed PLAN 2107 P187 Reclaimed Water Network 150,000 150,000 390,000 550,000 600,000 1,840,000 Reclaimed PLAN 2107 P056 Reclaimed Water Network 5267.058 2, 3 - - - - - - Reclaimed PLAN 2107 P057 Reclaimed Water Network - - - - - - FY 2025-2029 Proposed CIP Plan-Austin Water Reclaimed 3990 2107 4153 Reclaimed Water …