Regular Meeting of the Water and Wastewater Commission October 12, 2022 — 6:00 pm Austin Energy Headquarters 4815 Mueller Boulevard Austin, Texas Some members may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live For more information go to: http://www.austintexas.gov/wwc Public comment will be allowed in-person or remotely by telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation. To register, call or email the board liaison at 512-972-0115 or Blanca.Madriz@austintexas.gov . To register to speak in person, people must sign up at least ten minutes before the meeting is called to order. Commissioners: William Moriarty (Mayor) Jesse Penn (District 1) Alex Navarro (District 2) Travis Michel (District 3) Chien Lee, Chair (District 4) Christianne Castleberry, Vice Chair (District 5) Vacant (District 6) Judy Musgrove (District 7) Vacant (District 8) Grant Fisher (District 9) Susan Turrieta (District 10) CALL TO ORDER PUBLIC COMMUNICATION: GENERAL APPROVAL OF MINUTES 1. Approval of minutes from the September 14, 2022, regular meeting of the Water and Wastewater Commission. DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS TO COUNCIL 2. Recommend approval to negotiate and execute a contract with Alfa Laval Inc. to provide belt press parts for a term of five years in an amount not to exceed $525,000. 3. Recommend approval to award and execute a construction contract with M. A. Smith Contracting Co., Inc., for the Zilker Water and Wastewater Pipeline Renewal Rebid project in the amount of $9,105,250.25 plus a $910,525.03 contingency, for a total contract amount not to exceed $10,015,775.28. (District 5). 4. Recommend approval to award and execute a construction contract with MWH Constructors, Inc., for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project in the amount of $116,000,852.00, plus a $11,600,085.20 contingency, for a total contract amount not to exceed $127,600,937.20. (District 2). The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Blanca Madriz at Austin Water, 512-972-0115 for additional information; TTY users’ …
Water Forward 10/12/2022 Water Forward Overview Water Forward is Austin’s 100-year integrated water resource plan to develop and implement diverse and environmentally conscious water management strategies to adapt to growth, drought, and climate change and ensure a sustainable, resilient, equitable, and affordable water future for our community for the next 100 years. Plan DriversPlan Drivers Population Growth Climate Change Water Forward 2018 (WF18) Developed by Austin Water with the Council- appointed Water Forward Task Force and community input Technical work supported by engineering, climate science, and hydrology consultants Approved by Council in November 2018 WF18 Strategies • Indirect Potable Reuse Future Demands with Implemented Strategies d n a m e d f o F A 0 0 0 1 d n a D C P G , 600 500 400 300 200 100 0 l n o i t a u p o P 4,000,000 3,000,000 2,000,000 1,000,000 2020 2040 2070 0 2115 WF18 Implementation Progress My ATX Water Advanced Metering Infrastructure project begun 0 2 0 2 Onsite Water Reuse System (OWRS) regulatory framework and incentive approved by Council 1 2 0 2 Execution of consultant contract for Aquifer Storage and Recovery Pilot and Program Management project approved by Council Water benchmarking, onsite water reuse, and extension of reclaimed water connection requirements approved by Council New Voluntary Reclaimed Water Connection incentive developed Region K water plan adopted by Texas Water Development Board ASR preliminary storage zone screening completed and aquifers in Travis, Bastrop, and Lee Counties identified for detailed study My ATX Water: installation of 74,000 meters completed Water Forward 2024 plan update process begun 2 2 0 2 Irrigation and Landscape Ordinance Currently in the stakeholder engagement phase Ordinance will apply to new single-family residences and will set requirements for conserving water in irrigation systems and landscapes speakupaustin.org/irrigation-and-landscape-ordinance-update-for-single-family-residential Water Use Benchmarking www.austintexas.gov/page/water-benchmarking Onsite Water Blackwater Reuse Pilot OSCAR (On-Site Collection and Reuse) and CLARA (Closed-Loop Advanced Reclaimed Assembly) austintexas.gov/department/oscar-and-clara-pilot-project-faq Onsite Water Reuse System Program Phase I went into effect December 2020 Phase 2 to take effect December 2023 Voluntary* OWRS Program New OWRS regulations in Title 15 (Utility Regulations) for the design, permitting and operation and maintenance of multi- family & commercial systems Encourage voluntary adoption of OWRS in new development to test out the new regulatory framework with pilot incentive *Mandatory for 100 ton+ cooling towers Mandatory OWRS Program …
Item 2 # 22-3207 Water &Wastewater Commission: October 12, 2022 Council: November 3, 2022 Posting Language Recommend approval to negotiate and execute a contract with Alfa Laval Inc. to provide belt press parts for a term of five years in an amount not to exceed $525,000. MBE/WBE Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Lead Department Financial Services Department – Purchasing. Client Department Austin Water Assistant Director of Operations, Rick Coronado Fiscal Note Funding in the amount of $105,000 is available in the Fiscal Year 2022-2023 Operating Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. Council Committee, Boards and Commission Action: October 12, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information: The contract is to provide parts for repairs and refurbishment of the belt presses at Hornsby Bend Biosolids Treatment Plant. Three belt presses are operating at all times to dewater digested sludge prior to composting. These parts will allow Austin Water staff to replace common wear parts as well as refurbishing the machines to extend their useful life. The recommended contractor is the current supplier for these parts. This is replacing a contract that expired in May 2022. If a contract is not awarded the City may experience delays in the composting process that could be avoided with preventative maintenance and these proprietary parts. Strategic Outcome(s): Government that Works for All. a) Cost Analysis: The proposed contract pricing is consistent with a 9% increase represented in the market. PRICE ANALYSIS
Item 3 # 22-3154 Water &Wastewater Commission: October 12, 2022 Council: October 27, 2022 Posting Language Recommend approval to award and execute a construction contract with M. A. Smith Contracting Co., Inc., for the Zilker Water and Wastewater Pipeline Renewal Rebid project in the amount of $9,105,250.25 plus a $910,525.03 contingency, for a total contract amount not to exceed $10,015,775.28. (District 5) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 7.90% MBE and 0.68% WBE participation. Lead Department Financial Services Department – Capital Contracting Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in the amount of $8,819,158.28 is available in the Fiscal Year 2022-2023 Capital Budget of Austin Water. Purchasing Language Lowest responsive bid of five bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action October 12, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The Zilker Water and Wastewater Pipeline Renewal Rebid project is part of the Austin Water Renewing Austin Program. The Renewing Austin Program is an ongoing effort to replace and upgrade deteriorating and aging water mains with a documented history of multiple breaks, that are in poor condition, and that impact service delivery. In addition, the program coordinates and includes replacement of wastewater lines in poor condition and in need of replacement within the project area. This project consists of the repair and replacement of existing water and wastewater lines located within the general boundaries of Barton Springs in the north, Barton Creek in the west, Lamar Boulevard in the east, and Barton Skyway in the south. Streets affected by this project include: Azie Morton Road, Spofford Street, Dexter Street, Treadwell Street, Garner Avenue, Kerr Street, Margaret Street, and Collier Street. The water system renewal includes approximately 10,850 linear feet of 8- inch and 12-inch water mains along with service lines to individual properties and associated appurtenances. The wastewater system renewal includes approximately 6,425 linear feet of 8-inch sanitary sewer lines, manholes, and service lines to individual properties. The work also includes Item 3 # 22-3154 Water …
Item 4 # 22-3166 Water &Wastewater Commission: October 12, 2022 Council: October 27, 2022 Posting Language Recommend approval to award and execute a construction contract with MWH Constructors, Inc., for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project in the amount of $116,000,852.00, plus a $11,600,085.20 contingency, for a total contract amount not to exceed $127,600,937.20. (District 2) MBE/WBE This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 6.67% MBE and 1.39% WBE participation. Lead Department Financial Services Department – Capital Contracting Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language Lowest responsive bid of three bids received through a competitive Invitation for Bid solicitation. A complete solicitation package, including a tabulation of the bids received, is available for viewing, is available for viewing on the City’s Financial Services, website, Austin Finance Online. Link: Solicitation Document. Council Committee, Boards and Commission Action October 12, 2022 - To be reviewed by the Water & Wastewater Commission. Additional Backup Information The South Austin Regional Wastewater Treatment Plant (SAR WWTP) is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Subsequent to that, treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. The treatment plant was expanded to 75 MGD capacity with the construction of treatment Train C in 2005. The plant receives wastewater flow from Austin Water’s sanitary sewer collection system and treats it before returning it to the Colorado River. SAR WWTP is also a key facility in meeting Austin’s reclaimed water needs for non-potable water such as irrigation and cooling towers. Train A and B at the SAR WWTP make up a large portion of the plant’s treatment capacity. Due to the age and condition of the assets, rehabilitation or replacement of equipment and structures is required to extend the service life of the major treatment units. The project includes improvements to primary clarifiers, aeration basins, secondary clarifiers, chlorine contact basins, and various other treatment equipment and assets including slide gates, piping, and pumps. New electrical and controls infrastructure will also be installed to support the rehabilitated treatment units and improve …
Item 5 # 22-3168 Water & Wastewater Commission: October 12, 2022 Council: October 27, 2022 Posting Language Recommend approval to negotiate and execute an amendment to the professional services agreement with CP&Y, Inc., for professional engineering services for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project in the amount of $12,628,994.86 for a total contract amount not to exceed $20,578,994.86. (District 2). MBE/WBE This amendment will be awarded in compliance with City Code 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). Current participation to date is 11% MBE and 23% WBE. Lead Department Financial Services Department – Capital Contracting Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding is available in the Capital Budget of Austin Water. Purchasing Language Original contract was awarded through a qualifications-based selection process. Prior Council Action March 23, 2017 – Council authorized negotiation and execution of amendment for final design phase services in the amount of $4,950,000. March 20, 2014 – Council authorized a professional services agreement with CP&Y, Inc. for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project. Council Committee, Boards and Commission Action October 12, 2022 – To be reviewed by the Water & Wastewater Commission. March 8, 2017 – Recommended by the Water and Wastewater Commission on a 7-0 vote with Commissioner Penn recusing and Commissioner Michel and Ho absent. March 12, 2014 – Recommended by the Water and Wastewater Commission on a 6-0-1 vote with Commissioner Fishbeck abstaining. Additional Backup Information The South Austin Regional Wastewater Treatment Plant (SAR WWTP) is currently permitted to treat 75 million gallons a day (MGD) of wastewater. The first treatment train, Train A, was constructed between 1984 and 1986. Treatment Train B and the tertiary filtration process were constructed between 1986 and 1988. The treatment plant was expanded to 75 MGD capacity with the construction of treatment Train C in 2005. The plant receives wastewater flow from Austin Water’s sanitary sewer collection system and treats it before returning it to the Colorado River. SAR WWTP is also a key Item 5 # 22-3168 Water & Wastewater Commission: October 12, 2022 Council: October 27, 2022 facility in meeting Austin’s reclaimed water needs for non-potable water such as irrigation and cooling towers. Train A and B at the SAR WWTP make up a large portion of the plant’s treatment …
Item 6 # 22-3175 Water &Wastewater Commission: October 12, 2022 Council: October 27, 2022 Posting Language Recommend approval to execute an amendment to the Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing water lines and appurtenances in conflict with the TxDOT Boyce Lane Roadway Improvements project at Harris Branch Creek in the amount of $79,599.88, for a total amount not to exceed $174,110.68. (District 1). Lead Department Public Works Department Client Department Austin Water Assistant Director of Engineering Services, Shay Ralls Roalson Fiscal Note Funding in available in the Fiscal Year 2022-2023 Capital Budget of Austin Water. Prior Council Action June 28, 2018 – Approved authorization to negotiate and execute of an Advance Funding Agreement with Texas Department of Transportation (TxDOT) for the relocation and adjustments of existing waterlines and appurtenances in conflict with the TxDOT Boyce Lane Roadway Improvements project at Harris Branch Creek in the amount of $94,510.80. Council Committee, Boards and Commission Action October 12, 2022 – To be reviewed by the Water & Wastewater Commission. June 13, 2018 – Approved by the Water and Wastewater Commission unanimously on Commissioner Castleberry’s motion and Commissioner Turrieta’s second on an 8-0 vote with Commissioners Maia, Parton & Schmitt absent. Additional Backup Information This project involved the relocation and adjustments of an existing water line and appurtenances in conflict with TxDOT’s Boyce Lane Roadway Improvements project at Harris Branch Creek project. The work consisted of relocating approximately 250 linear feet of an 8-inch diameter water line, including appurtenances. Per the approved Interlocal Agreement with TxDOT, the construction of this relocation was included in the TxDOT’s contract. The previously approved Interlocal Agreement allowed Austin Water to pay TxDOT a total not to exceed $94,510.80; estimated construction amount of $78,759.00 plus a 20% contingency of $15,751.80. Reason for the Amendment: Austin Water’s existing water and wastewater lines were required to be relocated due to conflict with TXDOT roadway improvement. Executing this Advanced Funding Agreement allowed for the relocation and construction of the City of Austin water and wastewater facilities under the TxDOT construction contract, to reduce impact to the public. Item 6 # 22-3175 Water &Wastewater Commission: October 12, 2022 Council: October 27, 2022 The July 2018 engineer’s estimate prior to TxDOT bid was $78,759.00, but the lowest bid for the work was $148,535, a difference of $69,776. In addition to the price difference, …
PENDING: WWWC Approval October 12, 2022 2023 WATER AND WASTEWATER COMMISSION MEETING SCHEDULE *January 18, 2023 - 3rd Wednesday February 8, 2023 - 2nd Wednesday March 8, 2023 - 2nd Wednesday April 12, 2023 - 2nd Wednesday May 10, 2023 - 2nd Wednesday *June 7, 2023 - 1st Wednesday *July 19, 2023 - 3rd Wednesday August 9, 2023 - 2nd Wednesday September 13, 2023 - 2nd Wednesday October 11, 2023 - 2nd Wednesday November 8, 2023 - 2nd Wednesday *December 6, 2023 - 1st Wednesday All Water and Wastewater Commission Meetings will be held at 6:00pm. *Denotes meeting conflicts with 2nd Wednesdays. The Meeting Agenda and back up material will be available and posted at least 72 hours prior to the meeting date. Please contact Blanca Madriz at 512-972-0115 for additional information.
My ATX Water PROGRAM UPDATE Rick Coronado, Assistant Director, Operations Randi Jenkins, Assistant Director, Customer Experience WATER & WASTEWATER COMMISSION MEETING October 12, 2022 Agenda Deployment Progress Lessons Learned myatxwater.org DEPLOYMENT PROGRESS Cumulative Meter Installations 43.2 Million Gallons estimated water savings through leak alert system LESSONS LEARNED INFRASTRUCTURE & TECHNOLOGY Pre-install field surveys DCU installation Dual Data Center failsafe Event management Equipment performance under extreme weather conditions CUSTOMER SERVICE Utilizing real-time data to address metering issues Eliminates post-billing reports and manual analysis Adjustment to Service Level Agreements Emergency Notifications Billing and Leak Notifications COMMUNICATIONS COVID19 created need to pivot to virtual communications Developed Communication Plan for Pilot based on finding from Surveys and Focus Groups Re-Evaluated Communication Plan after Pilot, and adjusted for Full Deployment COMMUNICATIONS Customer issues are minimized or non-existent when Communication Plan is followed Most successful component has been post-install email campaign Change Management to review issues from Customer’s Point of View
WATER AND WASTEWATER COMMISSION REGULAR CALLED MEETING MINUTES Wednesday, October 12, 2022 The Water and Wastewater Commission convened in a regular meeting on October 12, 2022, at Austin Energy Headquarters, 4815 Mueller Boulevard, Austin, Texas. Chair Lee called the Water and Wastewater Commission to order at 6:04 p.m. Commission Members in Attendance: Chien Lee (Chair), Christianne Castleberry (Vice-Chair), Jesse Penn, Alex Navarro, Travis Michel, Judy Musgrove Commission Members Absent: William Moriarty, Grant Fisher, Susan Turrieta PUBLIC COMMUNICATION: GENERAL There was one speaker registered for Public Communication, Jim Adcock. APPROVAL OF MINUTES 1. Approve the minutes of the September 14, 2022, regular meeting of the Water and Wastewater Commission. The minutes from the September 14, 2022, regular meeting were approved on Commissioner Michel’s motion and Vice-Chair Castleberry’s second on a 6-0 vote with Commissioners Moriarty, Fisher and Turrieta absent and two vacancies. DISCUSSION ITEMS 2. Recommend approval to negotiate and execute a contract with Alfa Laval Inc. to provide belt press parts for a term of five years in an amount not to exceed $525,000. The motion to approve the recommendation was approved on a 6-0 vote on Commissioner Michel’s motion, Vice Chair Castleberry’s second, with Commissioners Moriarty, Fisher and Turrieta absent and two vacancies. 3. Recommend approval to award and execute a construction contract with M. A. Smith Contracting Co., Inc., for the Zilker Water and Wastewater Pipeline Renewal Rebid project in the amount of $9,105,250.25 plus a $910,525.03 contingency, for a total contract amount not to exceed $10,015,775.28. (District 5). The motion failed to approve the recommendation on a 4-0 vote on Vice-Chair Castleberry’s motion, Chair Lee’s second due to a lack of affirmative votes with two recusals from Commissioners Penn and Michel, Commissioners Moriarty, Fisher, and Turrieta absent and two vacancies. 4. Recommend to award and execute a construction contract with MWH Constructors, Inc., for the South Austin Regional Wastewater Treatment Plant Trains A & B Improvements project in the amount of $116,000,852.00, plus a $11,600,085.20 contingency, for a total contract amount not to exceed $127,600,937.20. (District 2). The motion failed to approve the recommendation on a 5-0 vote on Commissioner Michel’s motion, Vice-Chair Castleberry’s second due to a lack of affirmative votes with one recusal from Commissioner Penn, Commissioners Moriarty, Fisher, and Turrieta absent and two vacancies. 5. Recommend approval to negotiate and execute an amendment to the professional services agreement with CP&Y, Inc., for professional engineering …
