Water and Wastewater Commission February 5, 2019 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc AGENDA Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of automated meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,336,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 5, 2020 system; and two five year multi-term contracts with Aclara Technologies, LLC and Watersmart Software, Inc., to provide AMI meters, meter installation, customer portal, data platform and integration, for total contract amounts not to exceed $90,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. C. VOTING ITEMS FROM COMMISSION D. REPORTS BY COMMISSION SUBCOMMITTEE 1. Joint Sustainability Committee – Mia Parton E. NON VOTING DISCUSSION ITEMS …
Water and Wastewater Commission February 5, 2019 – 6:00pm Waller Creek Center, Room 104 625 East 10th Street Austin, Texas For more information go to: http://www.austintexas.gov/wwc *REVISED AGENDA* Commissioners: William Moriarty, (Mayor) Chien Lee, Chair (District 4) Christy Williams (District 8) Jesse Penn (District 1) Christianne Castleberry, Vice Chair (District 5) Grant Fisher (District 9) Nhat Ho (District 2) Mia Parton (District 6) Susan Turrieta (District 10) Travis Michel (District 3) Annie Schmitt (District 7) CALL TO ORDER CITIZEN COMMUNICATION A. APPROVAL OF MINUTES TO CITY COUNCIL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three- minute allotment to address their concerns regarding items not posted on the agenda. Approval of minutes from the January 8, 2020 Water & Wastewater Commission regular meeting. B. ITEMS FOR COMMISSION’S REVIEW AND RECOMMENDATION FOR APPROVAL 1. Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway Improvements Project, for a total amount not to exceed $26,266,546.33. 2. Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. 3. Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) Water & Wastewater Commission Regular Meeting February 5, 2020 system; and two five year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi-term contract with Aclara Technologies, LLC , to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. 4. Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. 5. Recommend approval to negotiate and execute a construction contract with MGC Contractors, Inc. for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000, plus a $3,941,000 contingency, for …
Recommendation for Water & Wastewater Commission Safety COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Department: Client: February 5, 2020 February 20, 2020 Purchasing Danielle Lord SUBJECT Recommend approval to negotiate and execute an emergency contract with Waste Management of Texas Inc., to provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities, for a term of six months in an amount not to exceed $404,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Operating Budget of various City departments. Public Health and Safety Emergency. February 5, 2020 – To be reviewed by the Water and Wastewater Commission. Contract is exempt from the City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: The short-term contract will provide collection, transportation, processing, and disposal of refuse, recycling, brush, and compostable materials generated by City facilities for a period of six months until a new citywide contract can be executed. Austin Resource Recovery does not provide waste collection services to City facilities due to the type of equipment required. Under this contract, most collection containers will be serviced on a weekly basis, with some sites utilizing roll-off containers, compactors, and balers that will be serviced as-needed. Additionally, the contract will provide services for the management and disposal of industrial Class 2 and non- hazardous special wastes for Austin Energy (AE), as well as for other departments as needed. AE manages several facilities and work sites that generate non-hazardous liquid and solid wastes, generally through routine maintenance activities. In order to comply with federal, state, and local regulations, AE requires the turn-key services of a waste disposal contractor to transport and dispose of the industrial Class 2 and non- hazardous special waste generated. The current contract for these services expires on February 28, 2020. A solicitation for a new citywide contract for these services is currently under way and this temporary contract will prevent a lapse of these services until this new contract is in place. As the current provider of these services, the contractor is familiar with the work and with Austin’s Zero Waste goals and has a history of providing quality services to the City. Waste collection for City facilities Department Estimates Austin Code Austin Resource Recovery Austin Water …
Recommendation for Water & Wastewater Commission February 5, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Public Works Client: Aldo Ranzini, Kevin Koeller, Bill Stauber, Adewale Odufuye SUBJECT Recommend approval to negotiate and execute an Advance Funding Agreement with Texas Department of Transportation for the relocation of existing utility lines in conflict with the Oak Hill Parkway total amount not to exceed $26,266,546.33. Improvements Project, for a Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. AMOUNT AND SOURCE OF FUNDING Purchasing Language: Prior Council Action: N/A MBE/WBE: Boards and Commission Action: February 5, 2020 – To be reviewed by the Water and Wastewater Commission. This project is for the relocation and adjustments of existing water and wastewater lines and appurtenances in conflict with TxDOT Oak Hill Parkway project, located at the convergence of US Highway 290 and US Highway 71. The work consists of relocating approximately 561 linear feet of 30-inch diameter water line; 2,712 linear feet of 24-inch diameter water line; 23,904 linear feet of 16- inch diameter water line; 5,954 linear feet of 12-inch diameter water line, 908 linear feet of 8-inch diameter water line; 4,987 linear feet of 36-inch diameter wastewater line; 66 linear feet of 30-inch diameter wastewater line; 110 linear feet of 18-inch diameter wastewater line; 200 linear feet of 15-inch diameter wastewater line; 6,674 linear feet of 8-inch diameter wastewater line; 269 linear feet of 6-inch diameter wastewater line; including appurtenances. The construction of this relocation will be included in the Texas Department of Transportation contract. TxDOT anticipates starting the utility relocation construction in the Summer of 2020. Austin Water’s existing water and wastewater lines are required to be adjusted to accommodate the proposed roadway improvements, and this agreement will allow those water and wastewater infrastructures in conflict to be adjusted. Executing this agreement will bring together the efforts of TxDOT and Austin Water in the design and construction of the roadway improvements and utility adjustments to minimize impacts to the public and save costs. The City will provide construction inspection and testing for this project and agrees to provide funding to TxDOT for construction of water and wastewater lines and appurtenances, including the cost of any change orders made necessary by field changes to address unanticipated conditions under the terms and conditions in this agreement. TxDOT shall obtain the …
Recommendation for Water & Wastewater Commission February 5, 2020 Commission Meeting Date: Council Meeting Date: Department: Client: Purchasing Daniel Layton, Rick Coronado COA Strategic Direction: SUBJECT February 20, 2020 Government That Works For All Recommend approval to authorize an amendment to the existing contract with West Monroe Partners LLC, for continued consulting services to assist in the next phases of advanced meter infrastructure program management, for an increase in the amount of $6,355,000, for a revised contract amount not to exceed $8,456,000. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: Contract Amendment December 7, 2017 – Council approved the original contract which included phases I-III, item 41, on a 9-0 vote with Council Members Garza and Troxclair absent. February 5, 2020 - To be reviewed by the Water and Wastewater Commission. This contract was awarded in compliance with City Chapter 2-9C Minority Owned and Women Owned Business Enterprise Program. Current participation to date is 14.97% MBE and 1.79% WBE. The Advanced Metering Infrastructure (AMI) project will replace analog customer water meters with electronic water meters connected to a wireless network, so that meter reads will no longer be collected manually every month. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water meters will improve data collection by reducing meter re-reads and providing more frequent data collection while minimizing the man-hours and vehicle mileage currently needed to support the manual meter reading contract. Near real-time AMI data will be made available to customers via smartphones, desktop computers, etc. as they use water during the billing cycle. Other potential benefits include improving customer service and satisfaction, enabling customer usage alerts before a bill arrives, and identifying potential customer-side leaks. This data will also enable Austin Water to have better system diagnostic tools, such as leak detection. Additionally, this project will produce a superior metering asset management database that will better facilitate operations and maintenance activities. Although meter reads will be collected more frequently, the city’s existing multi-service billing process through its Customer Care and Billing system will remain and continue to …
Recommendation for Water & Wastewater Commission February 5, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: Department: Client: February 20, 2020 Central Purchasing Daniel Layton, Rick Coronado COA Strategic Direction: SUBJECT Recommend approval to negotiate and execute a ten year multi-term contract with Aclara Technologies, LLC, to provide an Advanced Meter Infrastructure (AMI) system; a five year multi- term contract with Aclara Technologies, LLC, to provide AMI meters, meter installation, a data platform and integration, and a five year multi-term contract with WaterSmart Software, Inc., to provide an AMI customer portal, for total contract amounts not to exceed $95,000,000 divided between the contractors. AMOUNT AND SOURCE OF FUNDING Funding is available from Texas Water Development Board Swift Funding loans, and in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Funding for the remaining contract terms are contingent upon available funding in future budgets. The Purchasing Office issued a Request for Proposals (RFP) 2200 MDD3001 for these goods and services. The solicitation issued on April 22, 2019 and it closed on June 27, 2019. Of the 23 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. February 5, 2020 - To be reviewed by the Water and Wastewater Commission. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program and subcontractor goals were applied to two project categories of the solicitation. Subcontractor goals were exceeded and the resulting contracts will include 18.84% MBE and 32.41% WBE for the advanced meter infrastructure category and 32.41% MBE/WBE combined participation for the meter installation category. N/A Purchasing Language: Prior Council Action: Boards and Commission Action: MBE/WBE: These contracts are for the purchase and installation of a complete Advanced Metering Infrastructure (AMI) system including implementation and required parts and services for Austin Water. The AMI project will replace customer’s analog water meters with electronically read water meters connected to a wireless network. This technology removes the need to manually collect meter-reading data monthly. After AMI implementation, water meter reads will be collected at least daily. This data will be made available to customers via electronic devices, so they can better monitor their water usage between billing cycles. Electronic water …
Recommendation for Water & Wastewater Commission February 5, 2020 Government That Works For All Commission Meeting Date: Council Meeting Date: February 20, 2020 Department: Purchasing Client: Danielle Lord COA Strategic Direction: SUBJECT Recommend approval to authorize and award a multi-term contract with Core and Main, L.P., to provide polyvinyl chloride wastewater line fittings, for up to five years for a total contract amount not to exceed $1,378,000. AMOUNT AND SOURCE OF FUNDING Funding in the amount of $183,733 is available in the fiscal Year 2019-2020 Operating Budget of Austin Water. Funding for the remaining contract term in contingent upon available funding in future budgets. Purchasing Language: The Purchasing Office issued an Invitation for Bids (IFB) 2200 OXV1031 for these goods. The solicitation issued on October 28, 2019 and it closed on November 21, 2019. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s Financial Services website, Austin Finance Online. Link: Solicitation Documents. Prior Council Action: N/A Boards and Commission Action: February 5, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program. For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. The contract will provide polyvinyl chloride (PVC) wastewater line fittings of various types and sizes. These fittings will be purchased on an as needed basis and stored in Austin Water’s Webberville storeroom and Glen Bell Service Center. The fittings will be used by valve and hydrant crews, pipeline maintenance crews and television inspection crews. These fittings will also be used by the water treatment plants for repairs and installations of PVC water lines. The contract will combine two current contracts which expire on February 26, 2020. The requested authorization amount was determined using departmental estimates based on historical spend. Core and Main, L.P. is one of the two current providers of these goods. Contract Detail: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 TOTAL Length of Term 2 yrs. 1 yr. 1 yr. 1 yr. 5 yrs. Contract Authorization $ 551,200 $ 275,600 $ 275,600 $ 275,600 $1,378,000 Note: Contract Authorization amounts are based on the City’s estimated …
Recommendation for Water & Wastewater Commission February 5, 2020 Health & Environment COA Strategic Direction: Commission Meeting Date: Council Meeting Date: Client: March 12, 2020 Department: Public Works Gareth Nicely, Bill Stauber, John Wepryk SUBJECT Recommend approval to negotiate and execute the award of a construction contract with MGC Contractors, for North Austin Reservoir and Pump Station Improvements in the amount of $39,410,000 plus a $3,941,000 contingency, for a total contract amount not to exceed $43,351,000. Inc. AMOUNT AND SOURCE OF FUNDING Funding is available in the Fiscal Year 2019-2020 Capital Budget of Austin Water. Purchasing Language: Lower responsive bid of two bids received through a competitive Invitation For Bid solicitation. Prior Council Action: N/A Boards and Commission Action: February 5, 2020 – To be reviewed by the Water & Wastewater Commission. MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 30.96% MBE and 1.66% WBE participation. Originally constructed in 1913, the North Austin Reservoir at 5802 North Lamar Blvd, is one of the oldest water facilities in Austin’s water distribution system. Over the years the facility sites, such as the existing 10 million-gallon (MG) reservoir, on-site pump station, and the booster pump station, located across Koenig Ln, have undergone several renovations, including construction and overhaul of the pumping facilities. During a 2011 condition assessment and reservoir evaluation, it was determined that the reservoir and pump station have greatly exceeded their expected useful life. Many of the critical mechanical, electrical, and structural assets at the North Austin Reservoir and Pump Stations were identified to be in poor to very poor condition. Austin Water intends to decommission the existing water reservoir and pump stations and construct a new North Zone pump station and ground storage reservoir on the existing reservoir site. The new facility will include a new ground storage tank and a Central Zone to North Zone pump station designed to current industry and utility standards. The work includes demolition of the existing 10-MG ground storage reservoir, concrete vaults and piping; and construction of an 8-MG concrete tank and new 50- million gallons per day (MGD) capacity pump station and new pump station electrical building. Electrical and instrumentation work includes a new SCADA system with top end programming and modifications, audio tower/monopole design installation, access control and security system. Other work …
