06 Proposed Bylaws Amendment - Redline document — original pdf

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BYLAWS OF THE Urban Transportation Commission ARTICLE 1. NAME. The name of the board is: Urban Transportation Commission. ARTICLE 2. PURPOSE AND DUTIES. The purpose and duties of the board are as follows: transportation energy conservation matters grant applications; • • streets and highways; • bus and rail service; • pedestrian and bikeway programs and projects; • safety related programs and projects; • provision for the needs of the mobility impaired; • transportation franchise requests, renewals, rate adjustments, and hours of operation. The commission shall: • Review and make recommendations to the city council on all requests for taxicab permits, including annual permits and franchise permits. • Annually review and report to the city council on the City's transportation system, including policies and programs. • Review, study, and make recommendations to the Planning Commission on: transportation-related projects proposed for inclusion in the Capital Improvements Program; and plans and programs submitted by the Capital Area Metropolitan Planning Organization. • Receive and study public comments and suggestions in all areas of transportation. • In its deliberations: (1) recognize the relationship between transportation and economics, energy, safety, land use, neighborhood integrity, and environmental quality; and (2) consider transportation access to health care, employment, education, housing, and recreational facilities. • Seek to promote close cooperation between the city council, other city boards and commissions, city departments, and individuals, institutions, and agencies concerned with transportation-related activities so that all similar activities in the City may be coordinated to secure the greatest public welfare. • Perform any other duties assigned by City Council. ARTICLE 3. MEMBERSHIP. (A) The board is composed of eleven members appointed by the city council. (B) A member serves at the pleasure of the city council. (C) Board members serve for a term of four years beginning March 1st on the year of appointment. (D) An individual board member may not act in an official capacity or speak on behalf of the board except through the action of a majority of the board in which the board identifies who is authorized to speak and identifies the actions the individual board member is authorized to take or topics on which the individual board member is entitled to speak. (E) A board member who is absent for three consecutive regular meetings or one-third of all regular meetings in a “rolling” twelve month timeframe automatically vacates the member’s position subject to the holdover provisions in Section 2-1-27 of the City Code. This does not apply to an absence due to illness or injury of the board member, an illness or injury of a board member’s immediate family member, active military service, or the birth or adoption of the board member’s child for 90 days after the event. The board member must notify the staff liaison of the reason for the absence not later than the date of the next regular meeting of the board. Failure to notify the liaison before the next regular meeting of the board will result in an unexcused absence. (F) At each meeting, each board member shall sign an attendance sheet (or if participating virtually via videoconference, send an email as provided by City Code Section 2-1-24(D) which indicates that the member does not have a conflict of interest with any item on that agenda, or identifies each agenda item on which the member has a conflict of interest. Failure to sign the sheet results in the member being counted as absent and his/her votes are not counted. (G) A member who seeks to resign from the board shall submit a written resignation to the chair of the board, the staff liaison, or the city clerk’s office. If possible, the resignation should allow for a thirty day notice so the city council can appoint a replacement. (A) The officers of the board shall consist of a chair, vice-chair, and a parliamentarian. ARTICLE 4. OFFICERS. (B) The role of the Parliamentarian is to advise the chair or presiding officer on parliamentary procedure and parliamentary inquiries. The Chair or presiding officer retains the authority to rule on points of order and parliamentary inquiries regardless of whether a parliamentarian is used by the board. (C) Officers shall be elected annually by a majority vote of the board at the first regular meeting after April 1st. In the event a current officer becomes ineligible to serve as an officer, the board may hold an emergency election as needed. (D) The term of office shall be one year, beginning May 1st and ending April 30th. An officer may continue to serve until a successor is elected. A person may not serve as an officer in a designated position of a board for more than four consecutive one-year terms. A person who has served as an officer in a designated position of a board for four consecutive terms is not eligible for re-election to that designated office until the expiration of two years after the last date of the person’s service in that office. The board may override the term limit provision for an officer by an affirmative vote of two-thirds of the authorized board members. (E) A member may not hold more than one office at a time. ARTICLE 5. DUTIES OF OFFICERS. (A) The chair shall preside at board meetings, appoint all committees, represent the board at ceremonial functions, and approve each final meeting agenda as provided in Article 6(A). (B) In the absence of the chair, the vice-chair shall perform all duties of the chair. ARTICLE 6. AGENDAS. (A) Two or more board members may place an item on the agenda by oral or written request to the staff liaison at least seven business days before the meeting. After first consulting with and receiving input from the staff liaison, the chair shall approve each final meeting agenda prior to posting, except that posting language may be adjusted in order to ensure compliance with Government Code Chapter 551 (Open Meetings Act). (B) The board liaison shall submit the meeting agenda through the online agenda posting system for each meeting not less than the 4th business day before the scheduled meeting date.”Posting of the agenda must comply with Texas Government Code Chapter 551 (Texas Open Meetings Act). ARTICLE 7. MEETINGS. (A) The board meetings shall comply with Texas Government Code Chapter 551 (Texas Open Meetings Act). (B) Board meetings shall be governed by Robert’s Rules of Order. (C) The board may not conduct a closed meeting without the approval of the city attorney. (D) The board shall meet monthly. In November of each year, the board shall adopt a schedule of the meetings for the upcoming year, including makeup meeting dates for the holidays and cancelled meetings. (E) The chair may call a special meeting, and the chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. A board may not call a meeting in addition to its regular scheduled meetings as identified in its adopted meeting schedule, more often than once a quarter, unless the meeting is required to comply with a statutory deadline or a deadline established by Council. (F) Six members constitute a quorum. (G) If a quorum for a meeting does not convene within one-half hour of the posted time for the meeting, then the meeting may not be held. (H) To be effective, a board action must be adopted by affirmative vote of the number of members necessary to provide a quorum. (I) The chair has the same voting privilege as any other member. (J) The board shall allow public communication to address the board on agenda items and during a period of time set aside for public communications. The chair may limit a speaker to three minutes. (K) The staff liaison shall prepare the board minutes. The minutes of each board meeting must include the vote of each member on each item before the board and indicate whether a member is absent or failed to vote on an item. (L) The city clerk shall retain agendas, approved minutes, internal review reports and bylaws. The Austin Transportation and Public Works shall retain all other board documents. The documents are public records under Texas Local Government Code Chapter 552 (Texas Public Information Act). (M) The chair shall adjourn a meeting not later than 10 p.m., unless the board votes to continue the meeting. (N) Each person and board member attending a board meeting should observe decorum pursuant to Section 2-1- 48 of the City Code. ARTICLE 8. COMMITTEES/WORKING GROUPS. COMMITTEES (A) Each committee must be established by an affirmative vote (B) The board chair shall appoint a board member as the committee chair, with the member’s consent. (C) A majority of the total number of appointed committee members constitutes a quorum. (D) Each committee shall meet on a regularly scheduled basis at least quarterly. (E) Each committee shall make an annual report to the board at the January board meeting. (F) Committee meetings must be posted in accordance with Texas Government Code Chapter 551 (Texas Open Meetings Act). (G) At each committee meeting, a committee member shall sign in on a sheet provided (or if participating virtually via videoconference, send an email as provided by City Code Section 2-1-24(D)) and shall indicate that the member has no conflict of interest with any item on the committee meeting agenda, or identify each agenda item on which the member has a conflict of interest. (H) The Urban Transportation Commission currently has no committees. WORKING GROUPS (A) The board can determine the size of a working group but the number of board members serving on the working group must be less than a quorum of the board. (B) A working group may designate a chair, with the member’s consent, but is not required to do so. (C) Quorum requirements do not apply to working groups. (D) Staff support will not be provided for working groups. (E) Working groups are not required to post their meetings in accordance with the Texas Government Code Chapter 551 (Texas Open Meetings Act). (F) Participate in and improve communication with the Pedestrian Advisory Committee and the Bicycle Advisory Committee. BICYCLE ADVISORY COUNCIL AND PEDESTRIAN ADVISORY COUNCIL (A) Unless otherwise directed by the City Council, the board shall seek to participate in and improve communication among the board, the Bicycle Advisory Council, and the Pedestrian Advisory Council. (B) The board chair shall appoint a board member, with the member's consent, as the Urban Transportation Commission Liaison to the Bicycle Advisory Council and Pedestrian Advisory Council, respectively. (C) Liaisons shall attend the meetings of their respective council and report to the board on any action taken by the council at the board's next scheduled meeting. (D) Liaisons shall serve at the pleasure of the board chair. (E) Staff support will not be provided to liaisons in carrying out the duties of this subsection. ARTICLE 9. PARLIAMENTARY AUTHORITY. The rules contained in the current edition of Robert’s Rules of Order shall govern the board in all cases to which they are applicable, except when inconsistent with these bylaws or with special rules of procedure which the board or city council may adopt. ARTICLE 10. AMENDMENT OF BYLAWS. A bylaw amendment is not effective unless approved by the Council Audit and Finance Committee. The bylaws were revised in accordance with Ordinance 20251120-008 on February 2, 2026. Natalie Leone, Staff Liaison