Item 2B ( Final) PWD Budget Overview — original pdf

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CITY OF AUSTIN PUBLIC WORKS FY 2023-2027 Financial Forecast Boards and Commissions Briefing May 2022 1 A B C D Opening • Agenda • Department Summary • Planning Guidelines Outcome: Government that Works for All • Capital Delivery Services Outcome: Mobility • Safe Routes to School • Mobility Operations Closing • Discussion • Next Steps 2 A D N E G A Picture of Success Understanding of Public Works FY23-27 five-year forecast proposal impacts to the City strategic and our department goals. We build and maintain a better community by delivering services to every corner of Austin Department Mission Services / Programs w e i v r e v O s k r o W c i l b u P Trails (60 miles) • Street Maintenance (7,958 lane miles) • Sidewalks (2,700 miles) • • Bridges, Culverts, and Structures (13,500) • Safe Routes to School (200 crossing guard locations) • Neighborhood Partnering Program • Capital Delivery (490 projects managed) PWD Goals Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 4 Planning Perspective • Budget for Outcomes a. Mobility b. Government that Works for All • Alignment to Department Goals • SD23 Top 10 Priorities • 5 Year Forecast City of Austin | Public Works Department 5 COA Strategic Direction PWD SD23 Outcomes e v i t c e p s r e P g n n n a P i l SD23 Indicator #1: Accessibility to and equity of multi-modal transportation choices SD23 Indicator #9 Accessibility to quality parks, trails & recreational opportunities SD23 Indicator #10: Condition/quality of City facilities and infrastructure and effective adoption of technology PWD Goals Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 6 PWD Mobility Outcome GOAL OUTCOME SUPPORT Goal 1: Infrastructure Maintenance • Contracted Overlay • Bridge Maintenance • Supply Chain Management • Maximo Mobile • Agile Asset Build Support Goal 2: Multi-modal Infrastructure Goal 3: Right-of-way Coordination Sidewalk ADA Transition Plan Safety Education • • • Urban Trails • Community Engagement Specialist for Operations • Safety Equipment and Training ATD ROW Permits • • Development Review/Project Connect • Alley Asset GIS Layer Development • Tree Asset Management Software • Sinkhole GIS Tracking System PWD GTWA Outcome GOAL OUTCOME SYSTEM SUPPORT Goal 4: Capital Project Delivery • Capital Delivery Staffing • Community Engagement Specialist for CIP • • PMIS Allocation Cost Drivers • Quantity Books Application • Electronic 300U • PMIS IT Support Goal 5: Workplace Culture • Talent Acquisition Goal 6: Financial Performance • Invoice Processing • Citywide Cost Drivers • BTC Lease • Vehicle Replacements • Performance Management System • Employee Recognition Application • HR Training Development Software • Invoice Tracking System • Electronic Budgeting Tool • Purchase Request Tracking System • Electronic Timesheet Enhancement Sources of Funds Department Revenue: FY 22 Estimated: $124.4 million FY 23 Forecasted: $136.0 million $77.1  $66.0  $90.0 $80.0 $70.0 $60.0 $50.0 $40.0 $30.0 $20.0 $10.0 $0.0 $38.4  $40.4  Capital Project Management Transportation User Fee Utility Cut Repair Fee CIP Other Child Safety $13.0  $11.0  $2.8  $3.0  $1.4  $1.6  $2.8  $2.9  FY22 Estimated FY23 Forecast 9 Uses of Funds Department Expenditures: FY 22 Amended: $132.2 million FY 23 Forecasted: $140.8 million $29.2  $28.0  $30.2  $27.9  $35.0 $30.0 $25.0 $20.0 $15.0 $10.0 $5.0 $0.0 $22.1  $20.8  $19.1  $18.9  $18.7  $16.9  $12.5  $13.2  Street Prev. Maintenance Transfers & Other Reqs Capital Delivery Street Repair Support Services Other Operations Sidewalks Child Safety FY22 Amended FY23 Forecast FY 2023 positions: 664.25 38.00 $5.6  $4.1  $2.9  $2.9  10 PUBLIC WORKS OUTCOME • Safe Routes to School • Operations 11 Mobility: Mobility Operations Cost Driver Fee Citywide Cost Drivers $1.8M increase in FY23; $1.9M-$2.3M FY24-27 ATD ROW Permits $350k increase ($500k total for FY23) Commodity Price Increases $1.2M Core Services Vehicle and Equipment Replacement (including snow and ice equipment) $2.4M annually Ending Balance Target $2.5M in FY23; $5M by FY27 PWD Goal Goal 6 Goal 3 Goal 1 Goal 1 Goal 6 City of Austin | Public Works Department 12 Mobility: Mobility Operations Outcome and Staffing Fee Contracted Overlay $4M increase over 5 years (FY23-27) Dedicated Bridge Maintenance Crew + Contract $1.5M increase over 4 years (FY23-FY26); 11 positions + equipment Sidewalk ADA Transition Plan $1M increase annually FY23, FY24 Urban Trails $0 expand Community Ambassadors; $175k increase dedicated maintenance; $144k for 3 forestry positions Development Review/Project Connect 4 positions ($550k) New support positions (Finance, PAO, SIM, Safety) 7 positions ($200k) PWD Goal Goal 1 Goal 1 Goal 2 Goal 2 Goal 3 Goals 1,2,5,6 City of Austin | Public Works Department 13 Mobility: Safe Routes to School Cost Driver Fee Citywide Cost Drivers $33k increase in FY23, $40k-47k FY24-FY27 Revenue from Fines/Vehicle Registration Flat FY23-27 TUF Support No additional TUF support needed in FY23; minimal FY24-27 Goal 6 FY22 Estimated Ending Balance $200k PWD Goal Goal 6 Goal 6 Goal 6 Staffing Fee PWD Goal New Position: Youth Program Technician No cost impact (temp to perm) - Safety Education Goal 2 City of Austin | Public Works Department 14 Mobility: Mobility Operations Forecasted TUF Increases Note: Forecasted fees, may adjust with citywide cost driver updates. City of Austin | Public Works Department 15 Transportation Fund Balance Transportation Fund Balance (w/ TUF Increases) $26.2 $22.8 $21.2 $18.7 $13.9 *  Forecasted FY21 ending balance was $9.9M $6.2 $30.0 $25.0 s n o i l l i M $20.0 $15.0 $10.0 $5.0 $0.0 FY17 (Actual) FY18 (Actual) FY19 (Actual) FY20 (Actual) FY21 (Actual) Fund Balance Goal $2.5 $3.0 $3.5 $4.0 $4.5 FY22 (Est.) FY23* FY24* FY25* FY26* FY27* City of Austin | Public Works Department 16 PUBLIC WORKS OUTCOME Capital Delivery Services 18 GTWA: Capital Delivery Cost Driver Citywide Cost Drivers BTC Lease Ending Balance Indirect Rate Fee $900k increase in FY23; $1M-1.2M FY24-27 $60k increase each year through FY24 (1st term expires) $2.0-$2.5M in FY22 (target is $250k-$450k) Gradually reduce from 163% in FY22 to 150% by FY27 PWD Goal Goal 6 Goal 6 Goal 6 Goal 6 Goal 6 Core Services Vehicle Replacements Flat for FY23-27 ($240k annually) City of Austin | Public Works Department 19 GTWA: Capital Delivery Capital Delivery Staffing 33 New Billable Positions over 5 Years + Vehicles + Lockers + BPS for PM Manual $5.6M (FY23-27) Community Engagement Specialist $110k (billable) $35k (temp to perm) Support Staffing Talent Acquisition Invoice Processing - AAIII IT Application Dev, Senior IT Application Dev, Senior System Support PMIS Fee Fee $89K $122k $122k Fee PWD Goal Goal 4 PWD Goal Goal 4 Goal 4 Goal 6 Goal 4 Goal 4 PWD Goal Goal 4 $500k (FY23 fund balance) $500k - $1M (FY24-27 allocation) $3 - $5M total project cost City of Austin | Public Works Department 20 GTWA: Capital Delivery CPMF Indirect Rate + Allocation 200% 150% 100% 50% 0% Indirect Rate and Allocation History + Forecast 195% 201% 165% 155% 141% 135% 163% 163% 160% 155% 153% 150% 150% $7.5  $8.0  $5.8  $8.5  $10.0  $10.2  $10.8  $11.5  $12.3  $12.5  $12.8  FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23* FY24* FY25* FY26* FY27* Allocation (in millions) Indirect Rate City of Austin | Public Works Department 21 $20.0 $16.0 $12.0 $8.0 $4.0 $0.0 Summary  Aligns with Council, CMO, and PWD goals  Budgeting for 5-year planned outcomes  Includes all resources to meet desired outcomes  Provides for community engagement  Provides safety and training resources  Provides sustainability and efficiency 22 Community Desired Service Levels • Pedestrian Safety • Vision Zero • Bridges • Cost Effective Capital Delivery Questions + Discussion