Item 2B. PWD Budget Presentation FY 23 — original pdf

Backup

CITY OF AUSTIN PUBLIC WORKS FY 2023-2027 Financial Forecast Boards and Commissions Briefing May 2022 1 A B C D Opening • Agenda • Department Summary • Planning Guidelines Outcome: Government that Works for All • Capital Delivery Services Outcome: Mobility • Safe Routes to School • Mobility Operations Closing • Discussion • Next Steps 2 Picture of Success Understanding of Public Works FY23-27 five-year forecast proposal impacts to the City strategic and our department goals. Department Mission We build and maintain a better community by delivering services to every corner of Austin Services / Programs • Street Maintenance (7,958 lane miles) • Sidewalks (2,700 miles) • Trails (60 miles) • Bridges, Culverts, and Structures (13,500) • Safe Routes to School (200 crossing guard locations) • Neighborhood Partnering Program • Capital Delivery (490 projects managed) PWD Goals Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 i w e v r e v O s k r o W c i l b u P 4 Planning Perspective • Budget for Outcomes a. Mobility b. Government that Works for All • Alignment to Department Goals • SD23 Top 10 Priorities • 5 Year Forecast City of Austin | Public Works Department 5 COA Strategic Direction PWD SD23 Outcomes e v i t c e p s r e P g n n n a P l i SD23 Indicator #1: Accessibility to and equity of multi-modal transportation choices SD23 Indicator #9 Accessibility to quality parks, trails & recreational opportunities SD23 Indicator #10: Condition/quality of City facilities and infrastructure and effective adoption of technology PWD Goals Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 6 PWD Mobility Outcome GOAL OUTCOME SUPPORT Goal 1: Infrastructure Maintenance Goal 2: Multi-modal Infrastructure Goal 3: Right-of-way Coordination • Contracted Overlay • Bridge Maintenance • Supply Chain Management • Maximo Mobile • Agile Asset Build Support • Sidewalk ADA Transition Plan • Safety Education • Urban Trails • Community Engagement Specialist for Operations • Safety Equipment and Training • ATD ROW Permits • Development Review/Project Connect • Alley Asset GIS Layer Development • Tree Asset Management Software • Sinkhole GIS Tracking System PWD GTWA Outcome GOAL OUTCOME SYSTEM SUPPORT Goal 4: Capital Project Delivery • Capital Delivery Staffing • Community Engagement Specialist for CIP • PMIS • Allocation Cost Drivers • Quantity Books Application • Electronic 300U • PMIS IT Support Goal 5: Workplace Culture • Talent Acquisition • Performance Management System • Employee Recognition Application • HR Training Development Software Goal 6: Financial Performance • Invoice Processing • Citywide Cost Drivers • BTC Lease • Vehicle Replacements • Invoice Tracking System • Electronic Budgeting Tool • Purchase Request Tracking System • Electronic Timesheet Enhancement Sources of Funds Department Revenue: FY 22 Estimated: $122.6 million FY 23 Forecasted: $133.9 million $74.4  $66.0  $80.0 $70.0 $60.0 $50.0 $40.0 $30.0 $20.0 $10.0 $0.0 $38.5  $40.6  Capital Project Management Transportation User Fee Utility Cut Repair Fee CIP Other Child Safety $11.0  $11.0  $2.8  $3.5  $1.4  $1.6  $2.9  $2.9  FY22 Estimated FY23 Forecast 9 Uses of Funds Department Expenditures: FY 22 Amended: $132.2 million FY 23 Forecasted: $140.2 million $29.1  $28.0  $30.3  $27.9  $20.8  $20.6  $19.0  $18.4  $18.7  $16.9  $14.7  $12.6  $35.0 $30.0 $25.0 $20.0 $15.0 $10.0 $5.0 $0.0 Street Prev. Maintenance Transfers & Other Reqs Capital Delivery Street Repair Support Services Other Operations Sidewalks Child Safety FY22 Amended FY23 Forecast FY 2023 positions: 663.25 37.00 $5.6  $4.1  $2.9  $2.9  10 PUBLIC WORKS OUTCOME • Safe Routes to School • Operations 11 Mobility: Mobility Operations Cost Driver Fee PWD Goal Citywide Cost Drivers $1.3M increase in FY23; $1.9M-$2.3M FY24-27 Goal 6 ATD ROW Permits $350k increase ($500k total for FY23) Commodity Price Increases (25%) $400k Core Services Vehicle and Equipment Replacement (including snow and ice equipment) $2.4M annually Ending Balance Target $3M in FY23; $5M by FY27 Goal 3 Goal 1 Goal 1 Goal 6 City of Austin | Public Works Department 12 Mobility: Mobility Operations Outcome and Staffing Fee PWD Goal Contracted Overlay $4M increase over 5 years (FY23-27) Dedicated Bridge Maintenance Crew + Contract $1.5M increase over 4 years (FY23-FY26); 11 positions + equipment Sidewalk ADA Transition Plan $1M increase annually FY23, FY24 Urban Trails $0 expand Community Ambassadors; $175k increase dedicated maintenance; $144k for 3 forestry positions Development Review/Project Connect 4 positions ($550k) Goal 1 Goal 1 Goal 2 Goal 2 Goal 3 New support positions (Finance, PAO, SIM, Safety) 7 positions ($200k) Goals 1,2,5,6 City of Austin | Public Works Department 13 Mobility: Safe Routes to School Cost Driver Fee PWD Goal Citywide Cost Drivers $33k increase in FY23, $40k-47k FY24-FY27 Goal 6 Revenue from Fines/Vehicle Registration Flat FY23-27 TUF Support No additional TUF support needed in FY23; minimal FY24-27 FY22 Estimated Ending Balance $200k Goal 6 Goal 6 Goal 6 Staffing Fee PWD Goal New Position: Youth Program Technician No cost impact (temp to perm) - Safety Education Goal 2 City of Austin | Public Works Department 14 Mobility: Mobility Operations Forecasted TUF Increases Forecasted TUF Increases FY22 Total FY23‐27 $      3.23 $      $7.3M $7.4M $6.8M $3.2M $2.8M $1.7M $21.9M FY25 $     0.48 FY26 0.41 $     FY24 1.00 $    FY27 0.25 $   FY23 $     1.07 1.09 FY23 Forecast TUF Revenue Increase Note: Forecasted fees, may adjust with citywide cost driver updates. City of Austin | Public Works Department 15 Transportation Fund Balance Transportation Fund Balance (w/ TUF Increases) $26.2 $22.8 $21.2 $18.7 $12.0 *  Forecasted FY21 ending balance was $9.9M $6.2 s n o i l l i M $30.0 $25.0 $20.0 $15.0 $10.0 $5.0 $0.0 FY17 (Actual) FY18 (Actual) FY19 (Actual) FY20 (Actual) FY21 (Actual) Fund Balance Goal $3.0 $3.5 $4.0 $4.5 $5.0 FY22 (Est.) FY23* FY24* FY25* FY26* FY27* City of Austin | Public Works Department 16 PUBLIC WORKS OUTCOME Capital Delivery Services 18 GTWA: Capital Delivery Cost Driver Fee Citywide Cost Drivers $900k increase in FY23; $1M-1.2M FY24-27 BTC Lease $60k increase each year through FY24 (1st term expires) Core Services Vehicle Replacements Flat for FY23-27 ($240k annually) Ending Balance Indirect Rate $2.0-$2.5M in FY22 (target is $250k-$450k) Gradually reduce from 163% in FY22 to 150% by FY27 PWD Goal Goal 6 Goal 6 Goal 6 Goal 6 Goal 6 City of Austin | Public Works Department 19 GTWA: Capital Delivery Capital Delivery Staffing Fee 33 New Billable Positions over 5 Years + Vehicles + Lockers + BPS for PM Manual $5.6M (FY23-27) Support Staffing Fee Community Engagement Specialist $110k (billable) Talent Acquisition $35k (temp to perm) Invoice Processing - AAIII IT Application Dev, Senior IT Application Dev, Senior System Support PMIS $89K $122k $122k Fee PWD Goal Goal 4 PWD Goal Goal 4 Goal 4 Goal 6 Goal 4 Goal 4 PWD Goal Goal 4 $500k (FY23 fund balance) $500k - $1M (FY24-27 allocation) $3 - $5M total project cost City of Austin | Public Works Department 20 GTWA: Capital Delivery CPMF Indirect Rate + Allocation Indirect Rate and Allocation History + Forecast 195% 201% 165% 155% 141% 135% 163% 163% 160% 155% 153% 150% 150% $7.5  $8.0  $5.8  $8.5  $10.0  $10.2  $10.8  $11.5  $12.3  $12.5  $12.8  FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23* FY24* FY25* FY26* FY27* Allocation (in millions) Indirect Rate City of Austin | Public Works Department 21 200% 150% 100% 50% 0% $20.0 $16.0 $12.0 $8.0 $4.0 $0.0 Summary Community Desired Service Levels • Pedestrian Safety • Vision Zero • Bridges • Cost Effective Capital Delivery  Aligns with Council, CMO, and PWD goals  Budgeting for 5-year planned outcomes  Includes all resources to meet desired outcomes  Provides for community engagement  Provides safety and training resources  Provides sustainability and efficiency 22 Questions + Discussion