Approved June 15, 2022 Minutes — original pdf

Approved Minutes

Tourism Commission June 15, 2022 - 3 pm Hybrid via Video Conferencing and City Hall Chambers Room 1001 301 W. Second St. Austin, Texas 78701 MINUTES In Attendance: Greg Chanon Ed Bailey Rachel Magee Bill Bunch Ken Smith John Riedie Daniel Ronan Absence: Alta Alexander Lois Rodriguez Mike Cannatti Staff and Other In Attendance: Felicia Ojeda, Austin Convention Center Department, Staff liaison 1. CALL MEETING TO ORDER a. Meeting called to order at 3:14 pm by Vice Chair, Ken Smith 2. NEW BUSINESS The Commission discussed the following agenda item: a. Introduction of the new commissioner representing District 9, Daniel Ronan b. Report from the Parks and Environment Working Group on any updates or make new Commissioner Bunch and Vice Chair Smith had no new announcements appointments i. b. Report from the TPID working group on any updates or make new appointments Commissioner Riedie had no new announcements c. Working Session: Bylaws of the Tourism Commission Board (scope of work) Vice Chair Smith, mentions to discuss the bylaws on the following: i. i. a. Memberships (E) – Board members absent for three consecutive regular meetings or one-third of all regular meetings in a “rolling” twelve-month timeframe automatically vacates the member’s position subject to the holdover provisions in Section 2-1-27 pf the City Code b. Meetings (G) – If a quorum for a meeting does not convene within one- half hour of the posted time for the meeting, then the meeting may not be held c. Meetings (D) – The board shall meet monthly. i. Would like to discuss ideas on cancelling when needed ii. Commissioner Riedie discusses Memberships (E) – mentions emailing clerk’s office on other commission meetings with the same issue. a. Concern with the commissioners on this board of missing consecutive meetings with the understanding that this is a city ordinance b. Commissioner Riedie and Vice Chair Smith would like a follow-up from the board members missing meetings c. Commissioner Ronan follow-ups with more inquires on Memberships (E) d. Commissioner Ronan proposes a motion to ask these absent board members council members to reconsider appointing someone or reappointing someone or asking them to step down and putting a new person on the board. e. Vice Chair Smith requested that his proposal be postponed and moved to as a “go forward,” and start signing attendance sheets. Once three meetings have been missed, we have a formal request with documentations to have these board members replaced. f. Commissioner Bunch request that we put this on the Future agenda items for next meeting. g. Commissioner Chanon motions to have the Chair contact these two members and see about their commitment and remind them of the bylaws provision and that we move with the attendance sheet for future meetings. Vice Chair Smith seconds the motion. h. Commissioner Ronan amends the motion to state, moving from this date forward, anyone who has not shown up for three consecutive meetings or one-third of the twelve regular meetings, that the chair follow-up with them and well as the staff liaison to ensure that the board is meeting the bylaws. Also, by missing three consecutive meetings or more meetings automatically vacate the position. i. Vice Chair Smith moves to approve the amended motion of the Chair to contact anyone who has not shown up for three consecutive meetings or one-third of the twelve regular meetings, that the chair follow-up with them and well as the staff liaison to ensure that the board is meeting the bylaws. Also, by missing three consecutive meetings or more meetings automatically vacate the position. Motioned by Commissioner Chanon and seconded by Commissioner Ronan. The commissioners voted unanimously and approved the motioned. Commissioners Bunch, Bailey, Magee, Riedie, Smith, Chanon, and Ronan all voted yes. The following commissioners were not present for the vote, Commissioners Cannatti, Alexander, and Rodriguez. iii. Commissioner Ronan motions to reflect the fact that the agendum for public meetings and the use of technology and participation of technology, our participation in meetings via the uses of that set technology that has been accepted by the Austin City Council and thereby should be formally introduced and written into our existing bylaws. Commissioner Riedie seconds the motion. a. Vice Chair Smith moves to approve the motion by Commissioner Ronan and Seconded by Commissioner Riedie. b. The commissioners voted and approved the motioned of the May 18, 2022, minutes. Commissioners Bunch, Bailey, Magee, Riedie, Smith, Chanon, and Ronan all voted yes. The following commissioners were not present for the vote, Commissioners Cannatti, Alexander, and Rodriguez. 3. PUBLIC COMMUNICATIONS: a. No Public Communications 4. APPROVAL OF MINUTES a. Approval of the May 18, 2022, minutes. b. Vice Chair Smith motioned to approve the minutes. Commissioner Chanon seconded the motion. c. The commissioners voted and approved the motioned. Commissioners Bunch, Bailey, Riedie, Smith, Chanon, and Magee all voted yes. The following commissioners were not present for the vote, Commissioners Cannatti, Alexander, and Rodriguez. Commissioner Ronan abstained. 5. FUTURE AGENDA ITEMS The Commission may discuss and identify future agenda items, topics, or presentations. a. Vice Chair Smith request to discuss the provided information from the Austin Convention Center staff in regard to responses to questions asked in the May 18, 2022 meeting. Commissioner Chanon seconded the request. b. Commissioner Bunch request Professor Sanders return to present in July meeting. Vice Chair Smith seconded the request. c. Commissioner Ronan request to invite the city clerk’s office to present to the board on correct protocol and communication procedures d. Commissioner Riedie, request a Short-term Rentals and Airbnb representative in the Austin area to present about regulations on registration and in exchange increase HOT e. Commissioner Riedie, request briefing by AHLA on the impacts of hotels while the convention center closes for expansion project f. Commissioner Cannatti request public communication from neighborhood communities regarding the Short-Term Rental g. Chair Magee request a presentation on how the hospitality workers and those that work in live events, including art organizations are impacted by the current economic state 6. ADJOURNMENT a. Chair Magee adjourn the meeting at 4:18 pm without objection.  The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call or email Felicia Ojeda 512.404.4022, felicia.ojeda@austintexas.gov. for additional information; TTY users route through Relay Texas at 711. For more information on the Tourism Commission, please contact Felicia Ojeda at 512.404.4022, felicia.ojeda@austintexas.gov. Department, Convention Austin Center the at at