Proposed Recommendation for Post-Event Reporting — original pdf

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Draft Proposal for Post-Event Reporting Recommendation The task force recommends that the Special Events Ordinance be amended to include a robust post-event reporting plan and that the resources necessary to incorporate such reporting be provided to the effected departments. The Special Events Ordinance defines the boundaries for special events incorporating the interests of event organizers, city staff and the public. There is currently no readily available accounting of the success of the ordinance in achieving its aims. The task force feels that post- event reporting is necessary to promote transparency, accountability, continuity (in the face of turnover among staff and event organizers) and a reliable basis for future decisions on events. That reporting should be consolidated so as to be accessible to interested members of the public. Recognizing that such reporting places an additional burden on staff, the task force recommends that the necessary additional resources be provided to implement this important task. Until post-event reporting is well-established, it should be required for only the most impactful events (currently designated as Tier 3 and 4 events). The task force has agreed upon the following matrix of items to be included in post-event reports, with the sources indicated: Item Event History (years of existence - one time or multi-year) If multi-year, year first established Name of Producer, Production Company Number of attendees per event day and in total Time of event (weekend/weekday; daytime/nighttime) Length of event (hours/days) Length of set-up/take-down that add to event days Neighborhood barricades required Yes/No Road closures Yes/No Free event/paid event Amplified Sound Yes/No Parking Plan required Yes/No Alcohol Served Yes/No Food Served Yes/No Source Application Application Application Requires confirmation Requires confirmation Requires confirmation Requires confirmation Application Application Application Application Application Application Application Length (in hours/days) of closure/barricades, including pre and post event Requires confirmation City Resources involved: Police/Fire/EMS/Solid Waste/PARD/Music Office Requires confirmation Complaints Received via 311 if any (Noise, Traffic, Parking, Public Nuisance, etc.) Post-Event Report Pass/Fail (if Fail, with comments) from AFD, APD, APH, EMS, PARD, Sound, Resource Recovery, Transportation Post-Event Report