Special Events Task ForceFeb. 24, 2020

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SPECIAL EVENTS TASK FORCE MEETING MINUTES REGULAR MEETING Monday, January 13, 2020 January 13, 2020 2:00pm – 4:00pm One Texas Center ACE Conference Room 505 Barton Springs Road Austin, Texas 78701 The Special Events Task Force convened in a meeting on Monday, January 13, 2020 at 505 Barton Springs Road. SETF Members present: Cindy Lo, Dan Carroll, Ingrid Weigand, James Russell, Laurel White, Shelley Philips SETF Members not present: Bobby Garza, Frances Thompson, Heath Riddles, Jeff Smith, Mandi Thomas Staff in attendance: Bill Manno, Mike Jones, Frances Hargrove, Tony Hernandez, Iby Setzer, Leslie Tello, Alicia Dean, Brian Block, Jason Maurer CALL TO ORDER - Meeting called to order at 2:13pm by James Russell. CITIZEN COMMUNICATION - The first 10 speakers signed up prior to the meeting being called to order each will be allowed a three-minute allotment to address their concerns regarding items not posted on agenda. 1. APPROVAL OF MINUTES - Cindy Lo motioned to approve the minutes for the December 16th meeting and was seconded by Laurel White. 2. OLD BUSINESS - BRIEFING, DISCUSSION, AND POSSIBLE ACTION 3. NEW BUSINESS - BRIEFING, DISCUSSION, AND POSSIBLE ACTION a. Discussion and possible action on draft recommendations regarding special event load/capacity. No action taken 4. FUTURE ITEMS FROM TASK FORCE OR CITY STAFF. NOTE-Future agenda items will NOT be discussed at the current meeting, but will be offered for possible briefing, discussion, and action at a FUTURE meeting. 5. ADJOURNMENT - Meeting was adjourned at 3:42pm by Dan Carroll and was seconded by Cindy Lo. The task force may take up items in any order and may take action on any item except citizen’s communication. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Bill Manno, with the Corporate Special Events Office, at 512-974-1000, for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force, please contact Bill Manno at william.manno@austintexas.gov or by phone at 512-974-1000.