Special Events Task Force Regular Meeting of the Special Events Task Force

Agenda — original pdf

1. 2. 3. REGULAR CALLED MEETING of the SPECIAL EVENTS TASK FORCE AUGUST 17, 2022 – 2:00 P.M. PERMITTING AND DEVELOPMENT CENTER – ROOM 1401 6310 WILHEMINA DELCO DRIVE AUSTIN, TEXAS Some members of the BOARD/COMMISSION may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Brydan Summers, 512-974-4854, Brydan.summers@austintexas.gov CURRENT BOARD MEMBERS/COMMISSIONERS: James Russell, Co-Chair Jeff Smith, Co-Chair Dan Carroll Bobby Garza Cindy Lo Shelley Phillips AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Heath Riddles-Sanchez Mandi Thomas Frances Thompson Ingrid Weigand Laurel White Speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Special Events Task Force regular meeting on June 15, 2022. DISCUSSION AND ACTION ITEMS Update from Organizers Currently Planning Events – SETF Member RoundTable on Their Experiences Discuss and Review Previously Approved Recommendations That Have Not Yet Been Sent to Council and Recommend Steps To Expedite Recommendations If Desired Discuss and Possible Action on Recommendations to the Sale of Goods Section of Discuss and Possible Action on Recommendations to an Expedited Process for Special 4. 5. Chapter 4-20 ACE Regulations of High-Capacity Venues Discussion on Changes to Special Event Fees Event Permitting 6. 7. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Brydan Summers at Development Services Department, at 512-974-4854, Brydan.summers@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the Special Events Task Force please contact Brydan Summers at 512- 974-4854, Brydan.summers@austintexas.gov

SETF Recommendations Not Yet Sent to Council — original pdf

SETF Recommendations Not Sent to Council as of 7/20/2022 April 20, 2022 Recommendation #1: 4‐20‐43 (G) (2): (G) Unless Subsections (F) or (G) apply, ACE may approve the use of sound equipment between 10:00 a.m. and: (1) 10:30 p.m. Sunday through Wednesday; or (2) 11:00 p.m. on Thursday or Independence Day if it falls on a Sunday, Monday, Tuesday, or Wednesday; or (3) 12:00 midnight on: (a) Friday, (b) Saturday, or (c) the night before New Years' Day, Memorial Day, Independence Day, or Labor Day. Recommendation #2: 4‐20‐43 (J) & (K) (J) ACE may approve the use of sound equipment for no more than four consecutive days or non‐ consecutive days during a 30‐day period. (K) A premises may be the subject of only one approval to use sound equipment at a special event during a 30‐day period, which begins the day after the approval associated with the premises expires. Revise to combined J & K: ACE may approve the use of sound equipment for no more than four consecutive days or non‐consecutive days during a 30‐day period, the initial 30‐day period begins on the 1st day approved for the use of sound equipment associated with the premises and the next 30‐ day period begins 31 days later. (L) The City will only allow a premises to be the subject of an approval to use sound equipment at a special event for up to 19 days per calendar year. May 18, 2022 Recommendation #1: Amend Section 4‐20‐32 (C) to: Except as otherwise provided, when multiple Tier 3 and Tier 4 events are requested for the same day and location, ACE will prioritize applications based on the number of years a special event has been conducted in the City. When two or more special events have been conducted for the same number of years, applications will be reviewed on a first come, first serve basis. the event that is requesting its traditional date will have first priority on that date. Recommendation #2: amend 4‐20‐33 (C) to: In addition to the notice required under Subsection (A), an event organizer shall provide notice to interested persons and neighborhood associations within 10 calendar days after ACE issues a preliminary recommendation if a special event: no later than 120 days prior to the event start date if a special event: (1) is a Tier 3 or 4 special event; and (2) requires a closure permit …