3. Austin Fleet Mobility Services Presentation — original pdf

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Public Safety Commission Briefing Public Safety Mobility: Use of Small Vehicle Platforms April 6, 2026 Rick Harland Assistant Director Purpose & Context Purpose of Discussion • Provide an overview of how Public Safety departments utilize small vehicle platforms in specific operational environments • Clarify the role of these vehicles as supplemental tools, not replacements for primary response assets • Share how Fleet Mobility Services supports departments in evaluating appropriate vehicle use and deployment Operational Context  Small vehicle platforms enhance mobility Public Safety Operating Environment in targeted environments Key Principle: Operations-first decision making Public Safety operations occur across diverse environments:  Downtown / urban core  Parks, trails, and open space  Large-scale events and high-density areas Vehicle selection Framework:  Mission requirements  Access constraints  Safety considerations 3 Public Safety: Specialty Vehicle Use  Small vehicle platforms represent a limited Current Department Use: portion of total fleet assets APD:  Bikes, UTVs, mounted patrol, and select BEVs  Downtown, events (SXSW, ACL, COTA) AFD:  Limited, mission-specific deployment  Event / access-driven use ATCEMS:  Rapid-response focused on advanced life support  High density / restricted access areas 4 Small vehicle platforms are deployed based on specific operational needs and vary by department mission Operational Considerations & Constraints Where Small Vehicles Add Value Operational Limitations Best Use Cases: Constraints to Consider:  High-density pedestrian environments  Limited range and endurance  Parks, trails, and open spaces  Reduced speeds and response capability  Large-scale events and crowd management  Restricted capabilities (ATCEMS equipment  Limited-access or restricted-access areas Small vehicle platforms are supplemental tools and are not a substitute for primary emergency response vehicles and transport limitations)  Exposure to weather and environmental conditions  Safety considerations in mixed traffic environments 5 Fleet Evaluation Framework Evaluation Criteria Decisions Framework Operational Alignment: Deployment Approach:  Supports mission requirements and use cases  Department-driven based on operational Safety & Reliability:  Duty cycle, operator safety, and performance Lifecycle Costs:  Acquisition, maintenance, and replacement Technology Alignment: mission requirements  Fleet provides technical evaluation and lifecycle management  Pilots and specialty deployments are evaluated before broader adoption  No one-size-fits-all approach across  Electrification where operationally viable departments  Integration with City Systems Right vehicle, right mission, right environment 6 Mission-Based Deployment  ATCEMS UTV  APD UTV  APD ATV (Parks)  AFD UTV (Wildfire)  High-Density Emergency Response  Urban Patrol Support  Rapid advanced life support medical response in congested environments where traditional ambulances can be challenging to maneuver  Enhanced visibility and maneuverability in downtown and event environments   Parks & Trail Patrol  Wildland Response Support (AFD) Access and patrol capability in areas not reachable by standard vehicles  Rapid response in wildfire and off-road environments where traditional apparatus are limited 7 Mission-Based Deployment (Continued)  ATCEMS UTV  APD Motors Unit  AFD Squad Pilot  AFD Squad Pilot Program Program  Rapid medical response in remote and  Event Coordination & Escort limited-access environments  “Advanced Life Support Squad” program. MedStat UTVs enable rapid EMS response in off-road and hard-to-reach areas (ACL, COTA, SXSW, & UT Football)  Coordinated movement and visibility during planned events and escort operations   Smaller apparatus units for medical and non-fire response AFD is currently piloting smaller ‘Squad’ units for medical and non-fire calls to evaluate operational efficiency and response alignment  On-Scene Operational Control  Specialized equipment supporting incident command and response operations when full apparatus in not required 8 APD Fleet Asset Count: 1,291  Pursuit Rated Marked: 541  Pursuit Rate Unmarked: 437  Light Off-Road: 79, 6% AFD Fleet Asset Count: 404  Pumpers: 51 Front Line + 15 Reserve  Ladders: 14 Front Line + 7 Reserve  Light Off-Road: 38, 9% ATCEMS Fleet Asset Count: 244  Ambulance: 66 Front Line + Reserve: 19  Light Off-Road: 20, 8% CARGO VAN, 15 LIGHT DUTY PICKUP, 16 HEAVY TRUCK >19,500 GVWR, 5 BOAT, 11 LIGHT OFF-ROAD EQUIP <10K GVWR, 79 TRAILER - SMALL <10K GVWR, 34 BOAT, 11 CARGO VAN, 5 FIRE APPARATUS - AERIAL, 1 FIRE APPARATUS - AERIAL (RESERV R - LARGE >10K GVWR, 19 FIRE APPARATUS - AERIAL (TRAINING UNMARKED POLICE UNIT, 437 TRAILER - SMALL <10K GVWR, 18 TRAILER - LARGE >10K GVWR, 8 SUV, 62 AMBULANCE, 66 SUV, 33 RVICE BODY TRUCK, 11 SEDAN, 47 MARKED POLICE UNIT, 541 SSENGER VAN/BUS, 11 FIRE APPARATUS - PUMPER, 5 FIRE APPARATUS - PUMPER (RESERVE), 15 FIRE APPARATUS - PUMPER (TRAINING), 2 HEAVY TRUCK >19,500 GVWR, 18 LIGHT DUTY PICKUP, 41 SERVICE BODY TRUCK, 1 SEDAN, 3 ASSENGER VAN/BUS, 4 MOTORCYCLE, 7 MEDIUM DUTY TRUCK, 46 LIGHT OFF-ROAD EQUIP <10K GVWR, 38 MEDIUM DUTY TRUCK, 18 TRAILER - SMALL <10K GVWR, 38 TRAILER - LARGE >10K GVWR, 13 SUV, 25 SERVICE BODY TRUCK, 3 PASSENGER VAN/BUS, 11 MEDIUM DUTY TRUCK, 13 SEDAN, 16 MOTORCYCLE, 67 AMBULANCE (RESERVE), 19 BOAT, 7 CARGO VAN, 6 LIGHT OFF- ROAD EQUIP <10K GVWR, 20 LIGHT DUTY PICKUP, 5 9 Public Safety Department Perspectives APD AFD ATCEMS Programs: Programs: Programs:  Small mobility platforms support downtown and event operations  Limited, mission-specific use in wildland and access- constrained environments  Rapid-response deployment in high-density and restricted- access environments  Used to enhance visibility and maneuverability in high- density environments  Evaluating Squad unit pilot for medical and non-fire response  Deployment aligned with specific operational needs  Focused on operational effectiveness and safety  Supports timely patient access with advanced life support  Integrated into special event and specialty response operations  Provides crowd extraction to a designated patient collection point 10 Our Focus Fleet Operational Risk and Mitigation Strategy Emergency Preparedness Supply Chain Management Labor Management Equipment Acquisition and Maintenance Financial Planning and Cost Control Fuel Price Volatility and Efficiency Risk Mitigation Strategy Risk Mitigation Strategy Risk Mitigation Strategy Risk Mitigation Strategy Risk Mitigation Strategy Risk Mitigation Strategy Implemented seasonal maintenance campaigns and maintain a robust public safety reserve fleet. Provided 24/7 mobile maintenance support and adjusted staffing levels for emergency management operations. Established relationships with multiple suppliers and maintained safety stock levels for critical parts. FMS has a Robust inventory management system to ensure continuity during supply chain interruptions. Implemented recruitment strategies including internships and apprenticeships. Leveraged strategic vendors for warranty repairs to reduce dependency on in-house labor. Annual 5-year forecasts. 5 Year Master Agreement in place. Diversified vendors pool. Strategically aligned purchases with OEM production schedules. Maintained robust vendor communication with monthly updates on arrival times. Meticulously conduct detailed budget forecasting and allocate funds accordingly. Implemented stringent cost control measures and conduct regular variance analysis. Prepares emergency funds and contingency plans for unexpected cost increases. Utilizes own fuel inventory infrastructure for bulk purchasing and stabilizing fuel costs. Optimizes existing fuel storage facilities and increased days of supply to 24 DoS. Secured stable pricing through long-term agreements with fuel distribution suppliers. Implemented seasonal removal of bio-diesel during Dec. – Mar. 11 Discussions & Questions Discussion Areas Moving Forward  Department-specific use cases  Continued coordination with Public Safety  Operational considerations and constraints departments  Targeted pilot opportunities  Evaluation within established operational and safety frameworks  Alignment with cost, performance, and service expectations Right vehicle, right mission, right environment 12 Thank you Jennifer Walls Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-1795 Jennifer.walls@austintexas.gov Rick Harland Assistant Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-1541 Rick.Harland@austintexas.gov Gloria Esparza Assistant Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-1720 Gloria.Esparza@austintexas.gov Joe Dixon Assistant Director (Fleet Mobility Services) 1190 Hargrave St. Austin TX 78702 Phone 512-974-2073 Joe.Dixon@austintexas.gov 13