Special Meeting of the Public Safety Commission Monday, May 18, 2020 at 3:00 PM CST Public Safety Commission to be held Monday, May 18, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (Sunday May 17, 2020 by Noon CST). All public comment will occur at the beginning of the meeting. To speak remotely at the Monday, May 18, 2020 Special Public Safety Commission Meeting, residents must: •Call or email the board liaison at Janet.Jackson@austintexas.gov or (512)924-9947 no later than noon, Sunday, May 17, 2020, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to Janet.Jackson@austintexas.gov by Noon CST the day before the scheduled meeting (Sunday, May 17, 2020). This information will be provided to Board and Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch- atxn-live Public Safety Commission Special Called Meeting Monday, May 18, 2020 at 3 PM CST VIA VIDEOCONFERENCING CURRENT BOARD MEMBERS: Meghan Hollis, Chair Daniela Nunez Rebecca Bernhardt Kathleen Hausenfluck Rebecca Gonzales Rebecca Webber, Vice Chair Selena Alvarenga Bill Kelly Chris Harris AGENDA CALL TO ORDER 3:00pm-3:05pm PUBLIC COMMENT (From those signed up to speak on an agenda item prior to the deadline) 3:05pm-3:20pm 1. APPROVAL OF MINUTES (May 4, 2020 minutes to be voted on at the June 1, 2020 meeting) Items for Presentation, Discussion and Possible Action 2. Austin Fire Department Budget Review and Recommendations 3:20pm-3:40pm Sponsored by Commissioners Hollis and Hausenfluck - Discussion of Overtime to cover Operations backfill - Discussion of Adding a third Cadet class - Discussion of Maintenance for Records Management Software - Discussion of and Vote on Recommendation for AFD Budget 3. ATCEMS (Austin/Travis County Emergency …
Austin Police FY2020-21 Preliminary Proposed Budget May 18, 2020 City of Austin, TX Police Department Budget Overview FY2021 Preliminary Proposed Budget FY2021 Preliminary Proposed Budget $446.8 Million* FY2021 Positions 1,989 Sworn 737 Civilian Police FY2021 Preliminary Proposed Budget Highlights Personnel Cost Drivers Interfund Transfers Contract & Operating Increases Capital & Non-Capital Replacement Items $9.6M $802K $1.3M $641K Total $12.3M* or 2.8% *Estimate: The FY2021 Budget Forecast is still under development, pending CM review and City Council approval. Council Initiatives & Other Budget Items Under Review Addressing Violent Crime in Austin Cadet Salary Increase 4 Civilian FTEs Records Management System Replacement $1.5M Helicopter Replacement Total $5.5M $1.5M $406K $1.3M $10.2M Police Sworn Attrition Rate by Month for FY 2016-2020 APD Sworn Attrition Rate by Month for FY16-FY20 October November December January February March April May June July August September YTD Totals: October - March April - September Annual Average FY2016 2 3 9 5 3 4 5 2 8 11 4 7 63 4.3 6.2 5.3 FY2017 5 3 9 3 6 6 4 5 3 11 8 11 74 5.3 7.0 6.2 FY2018 1 6 33 6 2 11 8 1 5 9 3 6 91 9.8 5.3 7.6 FY2019 9 12 9 10 2 5 5 3 1 8 6 9 79 7.8 5.3 6.6 FY2020 7 5 9 18 19 5 11 74 10.5 Police Cadet Classes 141st 142nd M 143rd 144th 145th 146th 147th 148th M Orientation 5/21/2019 9/17/2019 1/21/2020 6/22/2020 10/12/2020 2/1/2021 5/24/2021 9/13/2021 Start Date 6/24/2019 10/14/2019 2/18/2020 7/20/2020 11/9/2020 3/1/2021 6/21/2021 10/11/2021 Graduation 1/31/2020 1/31/2020 9/25/2020 2/26/2021 6/18/2021 10/8/2021 2/4/2022 2/4/2022 Police Sworn Position Justifications City Council Resolution No. 20181213-043 acknowledges the APD Chief’s recommended staffing plan for sworn personnel and recognizes the staffing plan as a core component for consideration in FY2020 and subsequent budget proposals and sets a goal and commitment to approve future budgets that address sworn officer staffing with the aim of meeting public safety outcomes outlined in SD20203. If the 30 Sworn positions (6 months funded) are removed from the Fy2021 budget, it impedes APD’s ability to recruit and plan for the 147th, 148th and future cadet classes . 6 of the Sworn positions are specifically authorized for Investigations (Detective positions), so the removal of those positions affects the workload, investigation and clearance rates of …
PUBLIC SAFETY COMMISSION RECOMMENDATION 20200518-002 May 18, 2020 Recommendation that Council Approve Austin Fire Department Budget Requests Date: Subject: Motioned by: Rebecca Webber Seconded by: Kathleen Hausenfluck Recommendation: The Public Safety Commission recommends that the Austin Fire Department budget should include: (1) overtime to cover Operations backfill, (2) adding a third Cadet class, and (3) funds for maintenance of the Records Management Software. Description of Recommendation to Council: The Austin Public Safety Commission is tasked with reviewing public safety agency budgets and providing recommendations to the Austin City Council. The Austin Fire Department provided backup materials and a briefing in the March 2020 Public Safety Commission on budget requests. The Public Safety Commission found that the Records Management Software for Austin Fire Department requires maintenance at this time. The Public Safety Commission found that a third Cadet class is needed to attain necessary staffing levels. The Public Safety Commission found that the Austin Fire Department needs additional overtime budget allocations to address staffing challenges. Therefore, The Public Safety Commission recommends that the Austin Fire Department includes the following items in the budget submitted to the Austin City Council: 1. $3.8 million for overtime to address Operations backfill. 2. $818,000 to add a third Cadet training class. 3. $225,000 for maintenance of the Austin Fire Department Records Management Software. 4. $1.6 million to add staffing for additional aerial apparatus. This recommendation was made and approved by City Council for the FY20 budget. This item needs to be added back to the FY21 budget. The Public Safety Commission also recommends that the Austin City Council funds these items in the budget. Rationale: The Public Safety Commission has reviewed the requests from the Austin Fire Department for additions to the budget for the three items outlined above in the March, May, and May Special Called meetings of the Public Safety Commission. The additional staffing for the additional aerial apparatus was approved in the FY20 budget. Funding of this item was delayed multiple times and is no longer included in the budget. The Public Safety Commission is recommending that this funding is incorporated in the FY21 budget. This recommendation was made and approved by City Council for the FY20 budget. Vote: For: Meghan Hollis Rebecca Webber William (Bill) Kelly Rebecca Bernhardt Chris Harris Kathleen Hausenfluck Daniela Nunez Selena Alvarenga Against: Abstain: Absent: Rebecca Gonzales Attest: [Staff or board member can sign] __________________________________
PUBLIC SAFETY COMMISSION RECOMMENDATION 20200518-004 Part 4 May 18, 2020 Recommendation that Council Approves $1.5 million to replace the current Date: Subject: Records Management System at the Austin Police Department Motioned by: Meghan Hollis – Motion was to vote individually on each of the five budget requests; therefore, each individual vote will be presented as a separate recommendation under this motion. Seconded by: Selena Alvarenga Recommendation: The Public Safety Commission recommends that the Austin Police Department budget should include funding to replace the existing Records Management System and that Council should approve this funding. Description of Recommendation to Council: The Austin Public Safety Commission is tasked with reviewing public safety agency budgets and providing recommendations to the Austin City Council. The Austin Police Department provided backup materials and a briefing in the March 2020 Public Safety Commission on budget requests. The Public Safety Commission recommends that the Austin Police Department include the $1.5 million for replacing the current Records Management System (RMS) in their current budget and that Council funds this budget item. Rationale: The Public Safety Commission has reviewed the requests from the Austin Police Department for additions to the budget for the item above in the March, May, and May Special Called meetings of the Public Safety Commission. The Austin Police Department is requesting $1.5 million to replace the current Records Management System which is 15 years old. The technology with this system is antiquated and results in excessive time spent on officer report writing, as well as, system maintenance down- time. Commissioners find that a new records management system will aid in records retention improvements, and will make it easier to extract data and link data across datasets for better and more timely data analysis. This will allow improvements in APD’s capacity to make data-driven decisions. Vote: For: Meghan Hollis Rebecca Webber William (Bill) Kelly Rebecca Bernhardt Kathleen Hausenfluck Daniela Nunez Selena Alvarenga Against: Abstain: Chris Harris Absent: Rebecca Gonzales Attest: [Staff or board member can sign] __________________________________
PUBLIC SAFETY COMMISSION RECOMMENDATION 20200518-005 – Part 2 May 18, 2020 Recommendation that Council Approve the Austin Fire Department Base Budget Date: Subject: Motioned by: Rebecca Webber Seconded by: William (Bill) Kelly Recommendation: The Public Safety Commission recommends that the Austin City Council approve the Austin Fire Department budget including the additional FTEs from Recommendation 20200518-002 in the budget. Description of Recommendation to Council: The Austin Public Safety Commission is tasked with reviewing public safety agency budgets and providing recommendations to the Austin City Council. The Austin Fire Department provided backup materials and a briefing in the March 2020 Public Safety Commission on budget requests. The Public Safety Commission found that the base budget should be approved with the additions from Recommendation 20200518-002. The Public Safety Commission also recommends that the Austin City Council consider these recommendations in the budget. Rationale: The Public Safety Commission has reviewed the requests from the Austin Fire Department for the base budget and recommends full funding. It has been a long time since the Austin Fire Department last added an aerial apparatus. This item was approved in the FY20 budget but was not implemented in that budget or included in the FY21 budget. The cost for this item is $1.6 million. We are recommending that this item is incorporated into the FY21 budget for the Austin Fire Department in accordance with Recommendation 20200518-002. Vote: For: Meghan Hollis Rebecca Webber William (Bill) Kelly Rebecca Bernhardt Chris Harris Kathleen Hausenfluck Daniela Nunez Selena Alvarenga Against: Abstain: Absent: Rebecca Gonzales Attest: [Staff or board member can sign] __________________________________
