MUSIC COMMISSION MEETING 1/08/2024 H O T E L O C C U P A N C Y T A X C O L L E C T I O N S L I V E M U S I C F U N D Kim McCarson Program Manager UPDATED 1.08.2024 FY 24 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY24 Amended Budget November 2023 w/ Encumbrances 171,733 FY24 Year-to-Date w/ Encumbrances 927,040 FY24 Year-End Estimate $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 $171,733 $755,308 FY 23 October February FY 24 November March December April January May FY 23 Year-to-Date Hotel Occupancy Tax Collections – Live Music Fund FY23 Amended Budget 2,954,967 September 2023 w/ Encumbrances 17,874 FY23 Year-to-Date w/ Encumbrances 4,472,973 FY23 Year-End Estimate 4,043,166 $17,874 $312,748 $827,586 $19,399 $338,773 $854,923 $12,938 $323,076 $798,287 $5,509 $217,400 $744,461 FY 23 October April November May December June January July February August March September
MUSIC COMMISSION RECOMMENDATION 20240108-13 Seconded By: Commissioner Blevins Date: January 8, 2024 Subject: Music Commission Budget Recommendations Motioned By: Chair Medicharla Recommendation Support the RRCD with GAP funding on par with other cultural districts until a comprehensive district plan is complete. Description of Recommendation to Council Support the Red River Cultural District (RRCD), a State and Local Cultural District with gap funding on par with other cultural districts currently being supported, in the interim whilst a comprehensive district plan is being prepared by the City of Austin. Rationale: The Red River Cultural District (RRCD) was designated a State Cultural District in 2020 by the Texas Commission of the Arts and a local Cultural District by the City of Austin in 2013. With over dozen independent music venues, RRCD provides significant support to local musicians and performers annually through direct financial support and fosters 1000+ music and service industry jobs in the district, also serving as a backbone to tourism and economic generators such as SXSW, ACL, Levitation, Oblivion Access, GTHS Oktoberfest and more. The district annually hosts two signature all-ages free-to-public events (Free Week and Hot Summer Nights in the winter and summer months when business historically slows down). The music commission recommends that gap funding be provided to RRCD on par with other cultural districts currently being supported, in the interim whilst a comprehensive district plan is being prepared by the City of Austin. This gap funding would help provide vital support to RRCD venues and to the impact they have on artists and industry workers, while other horizontal issues including creation of the comprehensive district plan are being addressed. Vote For: 9 (Commissioners Medicharla, Patterson, Rosenthal, Aguilar, Bartell, Blevins, Gould, Quesada, Strickland) Against: 0 Abstain: 0 Absent: 2 (Commissioners Davila, Mahone) Attest: Shelbi Mitchell _______________________________________
REGULAR MEETING of the MUSIC COMMISSION DECEMBER 5, 2022, 6:30PM CITY HALL COUNCIL CHAMBERS ROOM 1001 301 W 2ND STREET AUSTIN, TEXAS 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, 512-974-7963, Kimberly.McCarson@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Meeting on November 7, 2022. 1. DISCUSSION AND ACTION ITEMS Discussion and possible action on budget priorities. Discussion and possible action following update on Live Music Fund Event Program 2. 3. process. FUTURE AGENDA ITEMS Font Size: 12; Font: Times New Roman; Font Style: Regular ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson at the Economic Development Department, at 512-974-7963, Kimberly.McCarson@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Kim McCarson at 512-974- 7963, Kimberly.McCarson@austintexas.gov. Font Size: 12; Font: Times New Roman; Font Style: Regular
REGULAR MEETING of the MUSIC COMMISSION NOVEMBER 7, 2022, 6:30PM CITY HALL COUNCIL CHAMBERS ROOM 1001 301 W 2ND STREET AUSTIN, TEXAS 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, 512-974-7963, Kimberly.McCarson@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan AGENDA CALL TO ORDER MUSICAL PERFORMANCE Kevin Flatt PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Meeting on October 3, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Discussion and possible action following Visit Austin staff presentation on marketing. Font Size: 12; Font: Times New Roman; Font Style: Regular 3. 4. 5. 6. 7. Discussion and possible action on musician loading zones and affordable parking following update from Jason Redfern, Parking Enterprise Manager, Austin Transportation Department. Discussion and possible action on musician loading and unloading fee including consideration of existing City resources. Discussion and possible action following update by Anne Gatling Haynes, Chief Transaction Officer, Austin Economic Development Corporation, on the Cultural Trust. Discussion and possible action following Circuit of the Americas Disability Task Force Discussion and possible action following update on the Request for Qualifications update. process for the Live Music Fund. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson at the Economic Development Department, at 512-974-7963, Kimberly.McCarson@austintexas.gov, for additional information; TTY users route through Relay Texas …
REGULAR MEETING of the MUSIC COMMISSION OCTOBER 3, 2022, 6:30PM CITY HALL COUNCIL CHAMBERS ROOM 1001 301 W 2ND STREET AUSTIN, TEXAS 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, 512-974-7963, Kimberly.McCarson@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan AGENDA CALL TO ORDER MUSICAL PERFORMANCE Nnedi Diana (Trouble in the Streets) PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Meeting on September 12, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Music Fund. Discussion and possible action following staff update on the RFP process for the Live Font Size: 12; Font: Times New Roman; Font Style: Regular 3. 4. 5. 6. 7. 8. 9. Discussion and possible action following an update from Sound Music Cities on the 2022 Discussion and possible action on musician loading zones and affordable parking Greater Austin Music Census. following update from staff. Discussion and possible action on musician loading and unloading fee including consideration of existing City resources. Discussion and possible action following presentation by Kim McCarson, Program Manager, Music & Entertainment Division, on Hotel Occupancy Tax collections on the Live Music Fund. Discussion and possible action on the Music & Entertainment Division budget for Fiscal Year 2022-2023. Discussion and possible action on 2023 Music Commission meeting schedule. Discussion and possible action regarding Urban Core Land Use Working Group membership. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please …
City of Austin Funds for Music Fiscal Year 2022- 2023 Erica Shamaly, Music & Entertainment Division Manager Economic Development Department Music Commission Meeting, October 3, 2022 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 1 City of Austin Funds for Music – FY 23 FY 23 COA FUNDS (MUSIC) FY23 BUDGET EXPENDITURES ENCUMBRANCES AVAILABLE Iconic Venue Fund (Fund 1050 for AEDC) $2,500,000.00 $0.00 Live Music Fund (Fund 7045) $3,575,000.00 $0.00 $0.00 $0.00 $2,500,000.00 $3,575,000.00 Music & Entertainment Division Budget (Part of EDD Fund 7470) $2,492,957.00 $0.00 $0.00 $2,492,957.00 TOTAL $8,567,957 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 2 City of Austin Funds for Music – FY 23 Music & Entertainment Division FY23 Budget Approved Budget: $2,492,957 Object Object Name Current Bud Expenditures Encumbrances Available MED Staff Compensation & Benefits $476,514 Telephone-base cost $6,896.00 $0.00 $0.00 $6,896.00 5280 5860 6203 6404 6501 6503 6551 6632 6633 6825 7454 7500 Technical Assistance Consulting (Live Music Fund Event Program) Services - Musicians (Street Performance Program & Performance Opportunities) Entertainment Services Group Transfer to DSD Travel City Business Staff Development Opportunities Mileage reimbursements Memberships Subscriptions CSAP Grants Educational / Promotional (SXSW, Austin-Toronto & HAAM Day) Office supplies TOTAL $8,470 $60,000 $376,083 $9,000 $3,966 $500 $500 $2,728 $1,500,000 $48,000 $300 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $476,514 $8,470 $60,000 $376,083 $9,000 $3,966 $500 $500 $2,728 $1,500,000 $48,000 $300 $2,492,957 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 3 Questions? C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 4
Preliminary Update to Austin Music Commission from completed 2022 Greater Austin Music Census This data set is an enormous resource: • 2260 Respondents • 85 Questions (mix of multiple choice, open comments, and other formats) • 71% Completion Rate (vs industry average of 42%) • Austin music stakeholders gave 489 hours of their time to complete this • 140,000 words in comment sections (about the length of 100 Years of Solitude by Gabriel Garcia Marquez) • Anonymity / privacy of responses is assured (no IP addresses collected) • Appropriate for open access research o Local learning (new info including impacts of pandemic) o Benchmarking (vs. 2015 Austin Music Census, other cities) o Diverse participation enables comparisons by sub-groups o Evidence and comments on a range of Needs and Gaps o Strong participation in Diversity, Equity and Inclusion section Sections of the Census (85 questions addressing these topics): Intro / Certifications / Eligibility / Geography • • Primary Role in Music (for branching) • Employment Status / Business Structure • Biography / Education / Current Affiliations • Needs / Recommendations / Training • Creative Sector (Branch) Specifics • Venue Owner / Manager / Presenter (Branch) Specifics • • Foundational / Health & Wellness Status • Demographics • Diversity, Equity and Inclusion (14 pairs of adjectives) • Comments / Lived Experience of Respondents Industry Service Provider (Branch) Specifics Noteworthy early data that may inform Needs and Gaps: • 27% live outside the City of Austin • Only 64% feel sure they will stay in Austin over next 3 years • A third say they need but don’t have a separate workspace • Only 35% of creatives are playing more than 3 shows per month currently • 20% of venue operators / presenters rank property tax as their #1 challenge • 84% have health insurance currently. 8% lost insurance coverage recently • 35% are concerned about their mental health or substance use • 38% are struggling to pay their rent or mortgage • 70% say they have returned to pre-pandemic level of music activity • 26% received Covid-related relief connected with their music work Next Steps • Screening comments by respondents that could jeopardize anonymity • Continued analysis of raw data and preparation of key findings • Presentation to Community Partners • Public Release of infographics by late October or early November
Hotel Occupancy Tax Update Kim McCarson, Program Manager Music and Entertainment Division Economic Development Department October 3, 2022 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 1 Hotel Occupancy Tax – August 2022 HOT: YTD is $134,452,126M which is 92% above Budget of $69,773,408 and 25% above CYE of $107,273,710. Monthly allocation/posted is $15M. This is the 1st quarter so far that the receipt is $44.9M. There is one month to go. YTD August 2021 was $53,353,881. Transfer from CC operating fund to HPF and LMN based on the actuals will be $3,666,291 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 2 2022-23 ProposedData not entered 0 1,760,877 3,241,861 2,943,562 6,859,952 2,0002,000 2,954,9672,954,967 2,956,967 3,575,0003,575,000 3,575,000 -618,033No data returned for this view. This might be because the applied filter ActualActualAug-22AmendedLive Music Fund 2019-20 2020-21Actuals 2021-22Interest11,1165,1711,8005,000Revenue Transfers In Total Revenue11,1165,1711,8005,000Total Transfers In1,749,7611,480,0973,666,2911,902,911Convention Center1,749,7611,480,0973,666,2911,902,911Program Requirements Total Available Funds1,760,8771,485,2683,668,0911,907,911Total Program Requirements04,28450,0002,550,000Music and Entertainment Division04,28450,0002,550,0002,301,4736,241,919Total Requirements04,28450,0002,550,000Excess (Deficiency) of Total Available Funds Over Total Requirements1,760,8771,482,7051,857,911-642,089Note: Numbers may not add due to rounding.Ending Balance1,760,8773,241,8616,859,952 Questions? C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 3
MUSIC COMMISSION RECOMMENDATION 20221003-3 Date: October 3, 2022 Subject: Sound Music Cities 2022 Greater Austin Music Census Motioned By: Vice Chair Nagavalli Medicharla Seconded By: Commissioner Oren Rosenthal Recommendation The Music Commission recommends that raw data and comments gathered from the 2022 Greater Austin Music Census be made publicly available on the City of Austin Open Data Portal, or other City of Austin online platform. Description of Recommendation to Council The 2022 Greater Austin Music Census, sponsored by the City of Austin Office of the Mayor, Economic Development Department, and numerous local organizations, is a comprehensive survey of Austin-area musicians and other music industry professionals. The survey organizers have offered to provide survey data and comments to the City of Austin after any and all identifying information has been removed. The Music Commission recommends that the gathered data be posted publicly via the City of Austin Open Data Portal or other CoA public online platform so that census results are easily accessible to local music industry professionals, nonprofits, state government agencies, and City departments, as well as music patrons and consumers. Rationale: The data from the 2022 Greater Austin Census will be a useful tool for informing and shaping policy, business development, and programming related to the commercial music industry in Austin. For: 8 (Chair Patterson, Vice Chair Medicharla, and Commissioners Gould, Limon, Mahone, Reynolds, Rosenthal, and Sullivan) Vote Against: 0 Abstain: 0 Absent: 3 (Commissioners Garcia, Pike, and Strickland) Attest: Kim McCarson 1 of 1
REGULAR MEETING of the MUSIC COMMISSION SEPTEMBER 12, 2022, 6:30PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1405 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS 78752 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, 512-974-7963, Kimberly.McCarson@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan AGENDA CALL TO ORDER MUSICAL PERFORMANCE Nnedi Diana (Trouble in the Streets) PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Meeting on August 1, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Discussion and possible action regarding City-paid music performance including loading, unloading, and cancellation. Font Size: 12; Font: Times New Roman; Font Style: Regular 3. 4. 5. 6. 7. Discussion and possible action following update on musician loading and unloading by the Transportation Department. Discussion and possible action on Convention Center Working Group. Discussion and possible action following presentation by Kim McCarson, Program Manager, Music & Entertainment Division, on Hotel Occupancy Tax collections on the Live Music Fund. Discussion and possible action on Music Commission community engagement events. Discussion and possible action on Joint Arts and Music Working Group to explore marketing and private philanthropy opportunities. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson at the Economic Development Department, at 512-974-7963, Kimberly.McCarson@austintexas.gov, for additional information; TTY users route through Relay Texas at 711. For more information on …
REGULAR MEETING of the MUSIC COMMISSION AUGUST 1, 2022, 6:30PM CITY HALL COUNCIL CHAMBERS ROOM 1001 301 W 2ND STREET AUSTIN, TEXAS 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, kimberly.mccarson@austintexas.gov, 512-974-7963. CURRENT COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Regular Meeting on July 11, 2022. 1. DISCUSSION AND ACTION ITEMS 2. 3. Discussion and possible action on City-paid music performance including loading and unloading and cancellation. Discussion and possible action on Austin Convention Center renovation, expansion and music industry role following presentation by Katy Zamesnik, Chief Administration Officer, Austin Convention Center. 4. Discussion and possible action on Music Commission community engagement events. Font Size: 12; Font: Times New Roman; Font Style: Regular 5. FUTURE AGENDA ITEMS Discussion and possible action following update on the Live Music Fund Hotel Occupancy Tax Collections by Kim McCarson, Program Manager, Music & Entertainment Division, Economic Development Department. ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson at the Economic Development Department, at (512-974-7963, kimberly.mccarson@austintexas.gov), for additional information; TTY users route through Relay Texas at 711. For more information on the Music Commission, please contact Kim McCarson at 512-974- 7963, kimberly.mccarson@austintexas.gov. Font Size: 12; Font: Times New Roman; Font Style: Regular
Hotel Occupancy Tax Update Sylnovia Holt Rabb, Director Kim McCarson, Program Manager, Music & Entertainment Division Economic Development Department Music Commission Meeting, August 1, 2022 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 1 Hotel Occupancy Tax – June 2022 Live Music Fund Total Available Funds 1,760,877 1,485,268 1,369,528 1,749,761 1,749,761 1,480,097 1,480,097 1,367,728 1,367,728 Beginning Balance Data not entered Revenue Interest Total Revenue Transfers In Convention Center Total Transfers In Program Requirements Music and Entertainment Division Total Program Requirements Total Requirements Excess (Deficiency) of Total Available Funds Over Total Requirements No data returned for this view. This might be because the applied filter 2019-20 2020-21 Actuals 2021-22 Actual Actual Jun-22 Amended 0 1,760,877 3,241,861 2,943,562 11,116 11,116 5,171 5,171 1,800 1,800 5,000 5,000 0 0 0 4,284 4,284 4,284 50,000 50,000 50,000 1,902,911 1,902,911 1,907,911 2,550,000 2,550,000 2,550,000 -642,089 1,760,877 1,482,705 1,857,911 Ending Balance 1,760,877 3,241,861 4,561,389 2,301,473 • This is the 3rdnd month of Q3. Hot collection allocated for June is $597,045 with a YTD of $89,564,332 which is 128% above the budget of $69,773,408 and 83% of CYE of $102,273,710. PY YTD collection was $31,583,148. • YTD transfer to HPF and LMN is $1,367,728 which is 72% of the Budget of $1,902,911 and 47% of the CYE of $2,925,647 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 2 Questions? C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 3
REGULAR MEETING of the MUSIC COMMISSION JULY 11, 2022, 6:30PM PERMITTING AND DEVELOPMENT CENTER, ROOM 1405 6310 WILHELMINA DELCO DRIVE AUSTIN, TEXAS Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Kim McCarson, 512-974-7963, Kimberly.McCarson@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Anne-Charlotte Patterson – Chair, Nagavalli Medicharla - Vice Chair, Oren Rosenthal – Secretary, Graham Reynolds – Parliamentarian, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan AGENDA CALL TO ORDER MUSICAL PERFORMANCE The Tiarra Girls PUBLIC COMMUNICATION: GENERAL The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Music Commission Special Called Meeting on June 24, 2022. 1. DISCUSSION AND ACTION ITEMS 2. Discussion and possible action following update by the Disabilities Task Force for Circuit of the Americas (COTA) and other venues. Font Size: 12; Font: Times New Roman; Font Style: Regular 3. 4. 5. 6. Discussion and possible action following presentation on the City of Austin’s Request for Proposal Process particularly as it pertains to the Live Music Fund timeline by Yolanda Miller, Deputy Procurement Officer, and Cyrenthia Ellis, Purchasing Manager, Financial Services Department. Discussion and possible action following update on the Austin Economic Development Corporation (AEDC) by Anne Gatling Haynes, Chief Transaction Officer. Discussion and possible action on improving Music Commission engagement with community and City Council. Discussion and possible action on City-paid music performance including loading and unloading. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Kim McCarson at the Economic Development Department, at 512-974-7963, Kimberly.McCarson@austintexas.gov, for additional information; …
F INANCIAL S ERVICES D EPARTMENT C ENTRAL P ROCUREMENT Purchasing Organizational Chart Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Morbi leo risus, porta ac consectetur ac, vestibulum at eros. Cras justo odio, dapibus ac facilisis in, egestas eget quam. Fusce dapibus, tellus ac cursus commodo, tortor mauris condimentum nibh, ut fermentum massa justo sit amet risus. Procurement Cycle (Est. # of Days) Invitation for Bids Request for Proposals Request for Qualifications PROCUREMENT Method Pre-Solicitation Source Selection Post-Solicitation Total 30 45 50 40 90 50 PROCUREMENT PHASE 125 180 40 105 50 195 Factors Affecting Contract Execution • Incomplete solicitation documents • Changes to the solicitation timeline • Vendor protests • Vendor delays in submitting the required information • Contract negotiations Ways departments can help the solicitation move more quickly • Prioritize all solicitation requests • Ensure solicitation documentation are complete • Evaluation panel members are committed • Minimize any changes during the solicitation process Live Music Fund Event Program – 3rd Party Administrator Solicitation Schedule Projected Date Actual Date Job Function Submit Solicitation to Purchasing Office for Review (Enter requisition in Advantage and solicitation request in eCapris) 7/6/2022 7/8/22 Purchasing Office Submits Goal Determination to SMBR 6/29/2022 7/10/2022 7/13/2022 7/25/2022 7/29/2022 8/1/2022 8/1/2022 8/16/2022 8/19/2022 8/19/2022 9/1/2022 9/8/2022 9/9/2022 9/12/2022 9/15/2022 9/16/2022 11/3/2022 11/10/2023 e r a p e r P n o i t a t i c i l o S / n o i t a t i c i l o S e u s s I & n o i t a u l a v E n o i t a i t o g e N S S E C O R P A C R ) d r a w A & l a v o r p p A ( Submit COE for Professional Services Receive Approved Goal Determination Form from SMBR Pre-Offer Conference (This will require early outreach) Solicitation Published Deadline for Vendor Q&A Final Addendum Solicitation Closing/ Offers Due Evaluate Offers …
Implementing inclusive and equitable public development services as a non-profit partner to the City of Austin Cultural Trust Update Austin Economic Development Corporation 11 July 2022 – Music Commission AEDC BOARD & TEAM Standing Committees Executive • • Governance Finance • • Strategic Planning • Real Estate Project Committees: • Cultural Trust Advisory Committee • Urban Renewal Board Partnership Working Group • + future projects Overview • Cultural Trust program administration was identified by City Council in our June 2021 Interlocal Agreement, Addenda 4 & 5 • Structure of Request for Proposals developed based on type of funds Theater Culture available, as well as based on input from 2020 RFI, and 2019-20 joint working group recommendations Dance • This is a unique and new process—it is not a grant program, it is a real Music estate investment program. • The process has provided great insight into the needs of the New, No Location culture/music/arts ecosystem, and that data will be communicated to help inform future resources/funding. Real estate/space is just one aspect to what supports an organization to thrive. Visual Arts Austin EDC Cultural Trust | 3 Cultural Trust Funds Available 12 M Creative Spaces Bond Fund • Acquisition & Development • Publicly accessible 2.4 M HOT Iconic Venue • Acquisition, development, and means necessary to secure the space • Requires ‘Tourism’ function • May require ‘Historic Zoning’ to provide property tax relief 2.5 M COA Budget – Iconic Venue • 15 M total over many years • More flexible than HOT funds Additional funds to leverage public funds: Loans-traditional • Loans-CDFI • • Social impact investments • Grants • CDBG funds [AHFC/LITC] • [NMTc] • Austin EDC Cultural Trust | 4 Efforts To Date Request for Proposal: Nov 2021-March 2022 Website program page-updated weekly Office Hours ▪ Approximately 30+ hours Learning Hours/Open Sessions ▪ 9 Presentations & Videos ▪ 225 Views of Videos Direct Outreach and Reminders ▪ Group emails (500+ distribution) ▪ Newsletter inclusion ▪ Commission Announcements ▪ Direct emails (recruiting) ▪ Word of mouth Cultural Trust - RFP Evaluation Criteria Existing Venue 70% Business Capacity: Financial Capacity Operating Capacity Respondent Experience/Mgmt Team Site Control Clustering/Visibility 30% Policy Alignment: Diversity Equity & Inclusion Community Impact New Venue 35% Business Capacity: Financial Capacity Operating Capacity Clustering/Visibility 65% Policy Alignment: Diversity Equity & Inclusion Community Impact Austin EDC Cultural Trust | 6 This Process Program alignment Feasible deal structure-legal projects …
Special Called Music Commission Meeting Friday, June 24, 2022, 12:30pm Austin City Hall – Council Chambers Room 1001 301 W. 2nd Street, Austin TX 78701 Some members of the Music Commission may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely by telephone. Speakers may register to speak on an item once, either in-person or remotely and will be allowed up to three (3) minutes to provide their comments. Speakers wishing to participate remotely by telephone are required to register in advance no later than noon the day before the meeting. To register to speak remotely email or call Kim McCarson at kimberly.mccarson@austintexas.gov , 512-974-7963 by noon on Thursday, June 23, 2022. CURRENT COMMISSION MEMBERS: Chair - Anne-Charlotte Patterson, Vice-chair - Nagavalli Medicharla, Secretary - Oren Rosenthal, Parliamentarian - Graham Reynolds, Gavin Garcia, Lauryn Gould, Christopher Limon, Jonathan “Chaka” Mahone, Patrice Pike, Scott Strickland, Stuart Sullivan CALL TO ORDER PUBLIC COMMUNICATION: GENERAL AGENDA The first 10 speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. CHAIR’S REPORT Music Commission role in industry investment and City of Austin real estate development 1. APPROVAL OF MINUTES Approval of Minutes from Regularly Scheduled Meeting on May 2, 2022. 2. NEW BUSINESS a. Discussion and Possible Action following overview of performance opportunities in the City by Erica Shamaly, Division Manager, Music & Entertainment Division, Economic Development Department. b. Discussion and Possible Action following update on the Live Music Fund Hotel Occupancy Tax Collections by Sylnovia Holt-Rabb, Director, Economic Development Department. c. Discussion and possible action following presentation from Caitlin Ryan of Stream Realty, and the Historic Landmark Commission, on possible demolition and redevelopment of venue spaces in downtown entertainment districts. d. Discussion and possible action on improving Music Commission engagement with community and City Council. e. Discussion and Possible action on nominating and selecting a Music Commission representative to the Downtown Commission. 3. OLD BUSINESS a. Discussion and Possible Action following update on Joint Arts and Music Commission b. Discussion and Possible Action on addition of Short-term Rentals to Hotel Occupancy Working Group. Tax fund revenue. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be …
Hotel Occupancy Tax Update Sylnovia Holt Rabb, Director Kim McCarson, Program Manager Music and Entertainment Division Economic Development Department June 24, 2022 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 1 Hotel Occupancy Tax – April 2022 • • • *HOT- April collection of $25.1M and a YTD of $82,139,194. The YTD is 18% above budget of $69,773,408 and 77% of CYE of $107,273,710. Prior year YTD thro’ Apr 2021 was $30,324,615 C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 2 Data not entered 0 1,760,877 3,241,861 2,943,562 No data returned for this view. This might be because the applied filter Note: Numbers may not add due to rounding.Ending Balance1,760,8773,241,861Total Requirements04,2844,204,5892,301,473Excess (Deficiency) of Total Available Funds Over Total Requirements1,760,8771,482,7051,857,911-642,08950,0002,550,000Total Program Requirements04,28450,0002,550,00050,0002,550,000Program Requirements Music and Entertainment Division04,2841,012,7281,907,911Total Transfers In1,749,7611,480,0971,010,9281,902,911Total Available Funds1,760,8771,485,2681,480,0971,010,9281,902,911Transfers In Convention Center1,749,761Total Revenue11,1165,1711,8005,000Interest11,1165,1711,8005,000ActualActualApr-22AmendedRevenue 2019-20 2020-21Actuals 2021-22Live Music Fund Questions? C I T Y O F A U S T I N E C O N O M I C D E V E L O P M E N T 3
