MBE/WBE Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBE/WBE Small Business Enterprise Procurement Program Advisory Committee

Agenda — original pdf

REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, March 10, 2026 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive – Room 2002 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline for registering is 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If you require Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …

City Procurement Process — original pdf

Central Procurement Austin Financial Services Matthew Duree Central Procurement’s Objective Central Procurement supports the City of Austin by procuring the materials, services, and construction resources essential to City operations and Capital Project Delivery. We ensure all procurements are conducted through qualified, responsive vendors using appropriate procurement methods that:  Comply with City regulations  Promote transparency and fairness  Maximize value for the City and its residents 2 Central Procurement’s Organizational Chart Kimberly Olivares Director, Financial Services James Scarboro Chief Procurement Officer Matthew Duree Division Chief Beverly Mendez Division Chief Shawn Willett Deputy Procurement Officer Procurement Programs Capital Procurement Corporate Procurement Embedded Procurement 3 Procurement Categories • Administrative • Construction and related professional services • Electric utility • Facilities and grounds • General goods • General services • Health and safety • Information technology • Industrial and MRO • Mobility • Waste 4 What the City Buys Health and Safety 3% Waste 2% Electric Utility 1% General Goods 3% Facilities and Grounds 5% FY 2025 Spend Report $ 3,834,501,268 Mobility 8% Construction 32% General Services 9% Industrial and MRO 10% Information Technology 15% General Administrative 12% 5 Procurement Process Procurement Process Pre-Sourcing Post Award (Managing Contracts in eCAPRIS) Customer AFS Central Procurement Customer Planning Sourcing Contract Execution Contract Management Requisition Solicitation Development Solicitation Receipt Response Evaluation Contract Administration Contract Monitoring Note: For Construction and City-Wide contracts, the Procurement Staff will act as the contract manager/monitor. 7 Procurement Laws and Regulations  Texas Local Government Code, Ch 252  City Charter  Administrative Bulletins  Delegated Authority  Policies enacted by City Council  Central Procurement Policies and Procedures  Other – industry best practices 8 Procurement Process – Noncompetitive Sourcing • Certificate of Exemption Required  Emergency Purchasing  Sole Source Purchasing  Personal, Professional, and Planning Service Purchasing  Critical Business Need (Austin Energy Only) • Interlocal Purchasing 9 Procurement Process - Cooperatives A cooperative purchase is a procurement based on competitively bid contracts from other public entities or alliances, enabling faster procurement and volume- based. 10 Procurement Process – Cooperatives (cont’d) Current established Cooperative Purchasing Organizations (CPOs) operating within the State of Texas and authorized by the Austin City Council: • OMNIA Partners • Houston-Galveston Area Council of Governments (HGAC) • Texas Local Government Purchasing Cooperative (BuyBoard) • The Cooperative Purchasing Network (TCPN) • TxSmartBuy • Texas Multiple Award Schedule (TXMAS) • Texas Department of Information Resources (DIR) …

KPIs for Commission — original pdf

Goal KPI Measure Benchmark KPIS FOR MWBE ADVISORY COMMITTEE Increase number of certified firms Number of certified firms added number by category Net 100 new firms/year Number of certification applications approved annually Certification process timeframe Renewal process timeframe % of eligible firms recertifying each cycle (recertification/retention) Number of certified firms awarded a City contract number by category weeks/months to become certified, from inquiry to approval time to recertify retention of certified firms year to year, by category number, by category 450+ one month or less 90% Amount of SBE spend number of awards out of how many total cert firms % of all unique certified firms receiving a direct award or a subcontract each year number of awards out of how many total cert firms Increase oppportunities for certified firms % of new firms bidding within one year of cert % by category % of new firms receiving solicitations/GFE from primes % by category % of recently-certified firms receiving an award within 3rd cert cycle (three years) % by category % awarded to M/WBE & HUB certified firms, as a share of CofA procurement spend dollars awarded to cert firms out of total dollars % of new firms receiving awards via primes Amount of MBE/WBE spend Number of firms participating in Supportive Services Number of outreach events ASMBR participated in Number of referrals from Commission members Number of touches (posts and/or events attended) by Commission members Number of budget/process recommendations considered by Commission members % of City awards that were awarded with direct spend vs. sending solicitations dollars awarded to cert firms number by category number annually number annually, by category number annually number annually % by category Improve knowledge/understanding of certification programs across all stakeholders (procurement staff, firms, primes/corporate entities, supporting organizations, etc.) % of recently-certified firms receiving solicitations within 1st cert cycle (one year) % by category 90% 70% 30% 1,400 75 90% Number of commodity codes awarded to/utilized annually number and spend, by category Count of jobs and % of awards outside the solicitation/bidding process (DIR contracts, etc.) number and % spend, as a percentage of all Profile/contact information updates time since latest update annually Contact list engagement number of firms contacted, each engagement Notes/Ideas/Questions ~1,437 as of Jan 2026 Need to look at more than just construction category: contruction, commodities/goods, professional services, and non-professional services Now sending a post-certification survey New KPI Currently at 7 days …

Small Business Outreach — original pdf

Small Business Strong Presented by Tamela Saldaña, Ph.D. Austin Small and Minority Business Resources | February 2026 Agenda  Objectives  Overview of Federal, State and Local Changes  What is the City of Austin doing?  Austin Small and Minority Business Resources  Austin Economic Development  Austin Financial Services  Share your feedback 2 Our Vision Empowering small businesses to thrive in Austin’s economy by delivering premier customized service 3 Objectives  Inform the public of the recent changes to the federal Disadvantage Business Enterprise (DBE)/Airport Concessions Disadvantage Business Enterprise (ACDBE) Programs, the State of Texas HUB Program, and other local small and minority programs.  Provide an overview of the City of Austin’s programs and resources that support small and minority owned businesses.  Engage the public to receive input to enhance the offerings provided by the City of Austin to support the Austin small businesses community.  Provide an opportunity for Q&A related to business resources and services. 4 Overview of Federal, State, and Local Program Changes What is the IFR? On October 3, 2025, the U.S. Department of Transportation (USDOT) issued an Interim Final Rule (IFR) impacting the Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) Programs. The IFR does the following:  Removes race-and sex-based presumptions of social and economic disadvantage from the DBE and ACDBE Programs.  Requires certification re-evaluation of firms to demonstrate social and economic disadvantage based on individual experience and circumstances.  Pauses certain compliance requirements/functions until certification re-evaluation is complete for state Unified Certification Programs. IFR link: https://www.federalregister.gov/documents/2025/10/03/2025-19460/disadvantaged-business- enterprise-program-and-disadvantaged-business-enterprise-in-airport 6 What is the TX Comptroller’s Emergency Rule?  The State of Texas Comptroller issued an Emergency Rule on December 2, 2025 impacting the Historically Underutilized Businesses (HUB) and was officially published in the Texas Register on December 12, 2025, that:  Removes race-and sex-based presumptions related to the State of Texas Historically Underutilized Business (HUB) Program and reclassify the program to serve small businesses owned by service- disabled veterans, regardless of their race, sex, or ethnicity.  The Comptroller redesignated program as the Veteran Heroes United in Business, or VetHUB Program  HUBs that are currently certified will retain their certification until the Comptroller’s Office reviews eligibility for the VetHUB Program. https://www.sos.state.tx.us/texreg/archive/December122025/Emergency%20Rules/34.PUBLIC%20FINANCE.h tml#3 7 Other Texas Local M/WBE Program Changes City of Fort Worth August 2025, Fort Worth City Council voted to suspend all Diversity, Equity, …