MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee

Agenda — original pdf

REGULAR MEETING of the MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Tuesday, January 9, 2023 at 5:30 pm City of Austin Permit and Development Center 6310 Wilhelmina Delco Drive - Room 1215 Austin, Texas 78752 Some members of this MBE/WBE Advisory Committee may be participating by videoconference. PUBLIC PARTICIPATION GUIDELINES The public will be allowed to speak at the Advisory Committee meeting remotely by phone or in-person at the address listed above. To participate remotely, speakers must register in advance with the board liaison before the registration deadline. Public Communication: General The first 10 speakers will be allowed to speak on any topic that is not posted on the agenda. The Committee Chair will call upon speakers at the beginning of the meeting. A person may not speak at general communication more often than once out of every three regularly scheduled committee meetings. Public Comment on Agenda Items Members of the public may speak on any item posted to the agenda. Speakers will be called upon when this agenda item is taken up by the Committee Chair. How to Register to Speak Remotely All speakers are required to register for remote participation. Registered speakers will be allowed 3 minutes to speak by telephone only. The deadline to register is at 12:00pm on the day before the meeting. To register to speak, email the board liaison, Nakia James at nakia.james@austintexas.gov before the deadline. Once registration closes, the board liaison will send all speakers an email to confirm registration, provide instructions on speaking at the meeting, and the number to call in on the day of the meeting. How to Sign-Up to Speak In-Person Speakers that would like to address the committee in person will be allowed to sign up until 15 minutes before the start of the meeting. Speakers will be allowed 3 minutes to speak. The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please contact Nakia James at (512) 974-9108 or nakia.james@austintexas.gov for additional information; TTY users route through Relay Texas at 711. For more information on the MBE/WBE and Small Business Procurement Program Advisory Committee, contact Nakia James at (512) 974-9108 …

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PROPOSED REPORTS 6.53 Edward Campos, Director CURRENT REPORTS City Council Awards Report Certification Roll Report Provides an overview of the contracts that have been approved by Council with info related to Prime and Sub MBE/WBE/DBE goal achievement. Provides a monthly count of our current MBE/WBE/DBE vendors. Request for Change (RFC) Report Provides an overview of the number of RFCs processed (approved or denied) by SMBR Compliance staff and a brief rationale. 3rd Party Report Provides an overview of all current projects and their MBE/WBE achievement to date. Report Discussion 2 PROPOSED REPORTS Annual Reports • Annual Procurement Forecast Report – NEW • Annual Aspirational MBE/WBE Project Goal Report (reports would focus on projects with MBE/WBE goals for that previous fiscal year) – NEW • MBE/WBE Goal Achievement Report by Fiscal Year (payments) - NEW Monthly Reports • Monthly Award Report – CURRENT • Certification Rolls - CURRENT Quarterly Reports • MBE/WBE Project Goal Report – NEW (wrap up on the quarter to eventually roll up to the Annual Aspirational Goal Report) • Chapter 380 Reports – CURRENT (covering NEW projects only) 3 WHY THESE PROPOSED REPORTS • • • • In line with new Disparity Study In line with new Ordinance/Rules In line with previous discussions In line with transparency values 4 DISCUSSION 5

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FY2024 SMBR Certified Firms BY ETHNICITY AND CERTIFICATION TYPES SMBR Cer�fica�on by Type Number of Certification Types (Not number of firms) 757 761 762 768 776 786 787 794 794 804 809 815 618 619 620 621 620 625 625 631 631 454 429 462 425 464 430 465 424 471 420 482 487 496 496 425 418 423 423 419 424 635 502 639 505 646 514 430 135 66 127 65 125 64 128 63 133 63 139 65 142 143 143 142 142 142 65 66 66 62 63 63 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 FY 2023 Oct-23 Nov-23 Dec-23 MBE WBE DBE ACDBE SBE HUB Total Certification Types 2610 2582 2564 2553 2553 2522 2524 2470 2459 2459 2483 2465 2469 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 FY 2023 Oct-23 Nov-23 Dec-23 Total Certification TYPES 800 700 600 500 400 300 200 100 0 2610 2590 2570 2550 2530 2510 2490 2450 1 Cer�fica�on by Ethnicity 757 761 762 768 776 786 787 794 794 804 809 815 MBE Certifications 800 600 400 200 0 500 400 300 200 100 0 700 600 500 400 300 200 100 0 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 FY 2023 Oct-23 Nov-23 Dec-23 Asian African-American Hispanic Native American Total DBE Certifications 429 425 430 424 420 425 418 423 423 419 424 430 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 FY 2023 Oct-23 Nov-23 Dec-23 Asian African-American Hispanic Native American Non Minority Female Total WBE Certifications 618 619 620 621 620 625 625 631 631 635 639 646 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 FY 2023 Oct-23 Nov-23 Dec-23 Asian African-American Hispanic Native American Caucasian Total 2 ACDBE Certifications 66 65 64 63 63 65 64 66 66 62 63 63 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 FY 2023 Oct-23 Nov-23 Dec-23 Asian African-American Hispanic Native American Non Minority Female Total Number of Applica�ons Received Total Application Count 221 110 94 116 82 109 118 95 102 100 77 69 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Expansion CEA Interstate Annual New Total 70 60 50 40 30 20 10 0 200 150 100 50 0 3

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Request for Change Report - November 2023 Reviewer Date Assigned Contract Amount Prime Contractor Project Description Subcontractor Scope of Work Managing Department Notes Qty Solicitation Number Add/Delete/Contract Change/Substitution- A(Add) or D(Delete) Certified Y/N Contract Change Increase/ Decrease/Scope Addition Like-Kind Substitution Like-Kind Availability Subcontract Amount or Percentage KK 11/29/2023 $31,076,813 CLMC996 Denucci Constructors, LLC N/A N/A N/A $152,920.00 Storm drain cleaning, repair, and sludge removal services Transportation 11/30/2023 Goals met Project Manager GFE Required? Y/N Action Date RFC Approved Y/N Violation Letter Issued This Month Y/N Total # of Firm Violations Jessica Salinas JWS 11/28/2023 $410,328 CLMP305 Freese & Nichols, Inc. Decrease N/A N/A ($15,853.00) Surveying services (not aerial or research) TPW Shivani Kesar 11/28/2023 Decreasing an existing scope of work Add PM Construction & Rehab, LLC / IPR South Central LLC Contract Change McGray & McGray Land Surveyors, Inc. JWS 11/28/2023 $410,328 CLMP305 Freese & Nichols, Inc. Contract Change Stantec Consulting Services, Inc. Decrease N/A N/A ($6,288.00) Environmental consulting (including sustainability) TPW Shivani Kesar 11/28/2023 Decreasing an existing scope of work AA 11/21/2023 $6,483,488 CLMC890 Unity Contractor Services, Inc. Add Capital Pumping LP N/A N/A $0.00 Line pumping Transportation John Fletcher 11/21/2023 Goals met 16 AA 11/20/2023 $1,049,450 CLMP272 Walker Partners, LLC Add Altura Solutions, LLC N/A N/A $2,509.00 TPW Ana Seivert 11/28/2023 Adding a certified subcontractor Other scientific and technical consulting services; Registered accessibility specialist (RAS) JWS 11/14/2023 $2,136,347 CLMC987 Prota, Inc. Add All Points Inspection Services, Inc. N/A N/A $8,000.00 Photography, construction AWU Steve Parks 11/15/2023 Adding a certified subcontractor FS 11/14/2023 $27,000,000 MLR5001 CBN Power Plant Maintenance Add Alterman, Inc. N/A N/A $151,453.00 Cable installation; Maintenance and repair, power plant AE Tim Youts 11/21/2023 GFE approved PSIC - Pro Serv Industrial Contractors, LLC JW 11/13/2023 $116,000,852 CLMC928 MWH Constructors, Inc. South Austin Regional WWTP Trains A & B Improvements Ground Penetrating Radar Systems, LLC N/A N/A $0.00 Utility locator service (underground); Utilities: gas, water, electric consulting Capital Delivery Services Kirby Haywood JW 11/13/2023 $390,000 CLMC906 Forsythe Brothers Infrastructure, LLC N/A N/A $40,000.00 Boring, drilling, testing, and soundings; Pier drilling Add Add Keller North America, Inc / Hayward Baker, Inc. 10 AA 11/13/2023 $6,565,953 CLMC940 Matous Construction, LTD Add DNA Chem, Inc. N/A N/A $45,000.00 Chlorination equipment and parts 1 2 3 4 5 6 7 8 9 11 JWS 11/13/2023 $11,100,986 CLMP312 Add Paul Hornsby & Company N/A N/A $0.00 Goals met 23 Allegis Group Holdings, Inc. …

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City of Austin Small and Minority Business Resources 2023 Accomplishments Edward Campos, Director, SMBR Accomplishments Completed Initiatives • Inclusive Procurement Working Group (IPWG) Final Report – March 2023 • MBE/WBE Procurement Program Ordinance Adopted – July 2023 • Extended Minority Trade Alliance Contracts – September 2023 • MBE/WBE Administrative Rule Revision Process Finalized – November 2023 • Hosted the 18th Annual Diversity in Contracting Awards – December 2023 • New Personal Net Worth Calculation – January 2024 City of Austin | SMBR 2 Accomplishments Minority and Small Business Connection Conference • SMBR collaborated with the City’s Economic Development Department and Financial Services Department to provide small, minority, women and disadvantaged business enterprises an opportunity to network, receive training and learn about upcoming procurement opportunities. • 392 Attendees City of Austin | SMBR 3 Accomplishments University of Texas Consortium • SMBR collaborated with the University of Texas, Travis County, AISD, ACC, Capital Metro, Austin Transit Partners on a consortium to provide a Readiness Training Program to assist in developing opportunities to small, minority and women-owned businesses. • Participation to Date: Fall 2022 – 39 participants/29 certified as MBE/WBE Spring 2023 – 34 participants/18 certified as MBE/WBE Fall 2023 – 38 participants/21 certified as MBE/WBE City of Austin | SMBR 4 Accomplishments B2G Enhancements • In March 2023, SMBR launched a new feature in the Certification and Compliance System (CCS) which included enhancements, such as online submission of Contractor's/Consultant's monthly expenditure reports (formerly known as the Sub-K Report) and automated tracking of progress towards meeting MBE/WBE and DBE participation goals B2G Award • SMBR received the "Energizer Bunny" award at the B2Gnow annual DRIVE User Training B2Gnow DRIVE. The award recognizes the department's positive outlook and dedicated perseverance to successfully implement the compliance module. City of Austin | SMBR 5 Accomplishments Partnerships Supportive Services • Partnered with City departments and various agencies to advance initiatives related to City of Austin | SMBR 6 City of Austin Small and Minority Business Resources Comments SMBR@austintexas.gov City of Austin | SMBR 7

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SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY October 2023 PROJECT GOALS CURRENT PARTICIPATION (Goals Met to Date) MBE WBE MBE WBE Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Project Status % Expensed Incentive Amount Expenditures to Date Contact Name (May extend past project completion date) Sponsor Dept. Project Completion Date Consultant/ Contractor Project Type/ Phase Goal Type: C=Contract or P=Project Specific Trammel Crowe Green Water Treatment Plant Block 185 D Professional (Block 185 D) STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 0.86% 2.27% 5.94% $3,748,283.78 $3,684,768.37 Jolene Cochran EDD Design in progress 98.31% 2/1/2024 NOTE: Based on December 2023 expenditure reports. Projects are incentive based contracts approved by Council and managed by the Economic Development Department. 1:53 PM THIRD PARTY PROJECTS PAGE 1 OF 1 1/9/2024

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6 CLMP356 Expert Project Manager & Technical Services for Redev of ACC Project Control of Texas, Inc. (FB) Regina V Adams / Smith And Associates LLC $30,000,000 $30,000,000 25.35 5.10 5.32 4.08 4.24 4.43 4.70 Johnathan Williams J. White 11/9/2023 Yes Professional Services Transportation & Public Works Solicitation No Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Department Council Date Goals Met Type Kenneth Kalu U. Bhasker Reddy Austin Energy 11/2/2023 No Construction FY2024 Council Awards Report NOVEMBER 2023 SLBP Goal Information $2,500,000 $1,945,000 $655,262 $3,360 $1,236,378 2.36 0.00 0.58 0.00 1.34 0.00 1.52 0.18 0.18 MBE/ WBE Non Sub 65.24 65.24 $760,000,000 $760,000,000 2.01 4.87 4.98 5.63 Kenneth Kalu E. Kunkel 11/2/2023 Yes Construction $18,600,798 Amy Amaya R. Triggs 11/9/2023 No Construction $2,856,057 $2,856,057 Johnathan Williams Y. Mendoza 11/9/2023 Construction Amy Amaya M. Sarmiento Capital Delivery Services 11/9/2023 Professional Services Yes Yes $850,000 $850,000 2.48 2.48 3.60 3.60 6.00 Capital Delivery Services Transportation & Public Works Austin Transportation # 1 2 4 5 CLMC1007 Prime Subs Austin Energy-SCC Roof Replacement Port Enterprises, LTD (MB) Opifex LLC Non-M/WBE Subs Total CLMA050 Walnut Creek WWTP Expansion to 100 MGD McCarthy Building Companies, Inc. Prime Subs (FB) Regina V Adams / Smith And Associates LLC (FH) Cortez Consulting Services, Corp. (MA) Integrated Testing And Engineering Company Of San Antonio LP / Intec Of San Antonio (FW) V&A Consulting Engineers, Inc. Non-M/WBE Subs Total 3 CLMB341 Zilker Metro Park - Barton Springs Bathhouse Rehabilitation SpawGlass Contractors, Inc. (FH) COE Concepts (FW) Tejas Destructors LLC Non-M/WBE Subs Total CLMC992 Prime Street Lighting Construction: Slaughter Lane, Howard Lane DeNucci Constructors, LLC CLMP352 Sunken Gardens - Habitat Enhancement and Historic Wall Repair HDR Engineering, inc. Prime Subs Prime Subs Prime Subs Prime Subs Prime Subs (MB) HVJ Associates, Inc. (MH) Zamora LLC / ZWA (MA) HVJ South Central Texas - M&J, Inc. (FW) Limbacher & Godfrey, Inc. (FW) MWM Designgroup, Inc. Non-M/WBE Subs Total (MB) Snap Management Group, Inc. (MH) Aguirre Project Resources, LLC (MH) Spire Consulting Group, LLC (MA) Civilitude, LLC (MA) Encotech Engineering Consultants, Inc. (FW) Fusearch Studio / Fuse Architecture Studio (FW) MWM Designgroup, Inc. Non-M/WBE Subs Total (FW) Woolery Custom Fence Co. (MH) Environmental Safety Services, Inc. (FB) All Points Inspection Services, Inc. (FW) Aggregate Logistics LLC / Toni Castiglioni (FN) KLP Commercial, LLC / KLP Construction Supply Non-M/WBE Subs Total (MH) Austin Underground, Inc. …