MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - June 1, 2021
MBEWBE/Small Business Enterprise Procurement Program Advisory Committee Regular Meeting of the MBEWBE/Small Business Enterprise Procurement Program Advisory Committee - VIA VIDEOCONFERENCING
Versión en español a continuación. MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee June 1, 2021 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee to be held June 1, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance (May 31, 2021 by noon). All public comment will occur at the beginning of the meeting. To speak remotely at the June 1, 2021 MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting, members of the public must: • Call or email the board liaison at Nakia James at (512) 974-9108 or nakia.james@austintexas.gov no later than noon, (the day before the meeting). The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. • Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. • Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. • Speakers will be placed in a queue until their time to speak. • Handouts or other information may be emailed to nakia.james@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. • this meeting If http://www.austintexas.gov/page/watch-atxn-live is broadcast live, residents may watch the meeting here: Reunión del MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee FECHA de la reunion (June 1, 2021) La junta se llevará con modificaciones de distanciamiento social. Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación (May 31, 2021 antes del mediodía). Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en Nakia James at (512) 974-9108 or nakia.james@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor …
Airport Expansion & Development Program June, 1 2021 Presentation Overview • Existing Airport Facilities • AUS Strategic Aim • Recovery Profile • Re-strategized Airport Expansion & Development Program • Airport Expansion & Development Program Implementation 1 Existing AUS Facilities • 4,242 acres owned by the City of Austin • Two wide-spaced parallel runways, simultaneous landings and takeoffs • 18L-36R-9,000 ft. - CAT III B runway • 18R-36L-12,250 ft. • 34 gate passenger terminal – 1,000,000+ sq. • Three FBOs (General Aviation): 200+ based ft. aircraft • 25 acre cargo apron • 40 acre Texas National Guard installation 2 2 AUS Strategic Aim PROGRAM PURPOSE: To meet demand to fly AUS. Welcoming gateway to the world for all • Reliable air service for Central Texas and global travelers • Reflect local food, music, art, technology, and the “Austin vibe Economic Opportunity and Community Benefit Economic vitality in our local community and communities of color with investment, jobs, and inclusive business opportunities Sustainable for years to come Safe, convenient travel experience Efficient design to provide “easy in-easy out” journey Increase connectivity for multi-modal options to and from airport • Minimize inconveniences during construction with enhanced customer care and wayfinding • • • • Our Vision: Gateway to the world for all — the AUS way every day. Our Mission: To provide safe journeys to the world, economic opportunity to our community, and be the employer of choice. Our AUS Promise: We commit to put people first and provide a safe and enjoyable experience for all AUS guests, employees, and partners. City of Austin Strategic Direction 2023 (SD23) Getting us where we want to go, when we want to get there, safely and cost effectively. 3 Investing in the Future The AUS Airport Expansion & Development Program (AEDP) • Scalable to meet the demand capacity of our City and AUS airline partners • Supports Austin’s growing economy • Provides opportunities for small and local businesses • Re-strategized to meet Recovery Profile • Fulfills the vision of the 2040 Master Plan Strategic Approach • Optimize existing Barbara Jordan Terminal – modernize and innovate passenger processing • Enable future expansion – utility and airfield infrastructure • Develop a new midfield concourse to meet long-term growth and demand 4 AUS Recovery Profile Low Growth Return to 2019 activity levels in 2026 Mid Growth Return to 2019 activity levels in 2025 High Growth Return to 2019 activity …
City of Austin Capital Contracting Office Construction Training Program Agenda Closing Remarks Development & Implementation The Way Ahead Partnerships Success Stories Reporting Requirements Current Statistics 2 2 Program Overview Council Resolution No. 20180628-061 • The Ask: Require construction contractors to ensure a minimum percentage of construction workers on city projects with significant budges are graduates or students of a DOL-Registered Apprenticeship, OJT, or Bilingual Training Program. Minimum 15% of workers on Vertical construction Projects Develop and present program for Horizontal Construction Projects Provide extra consideration for achieving higher percentages than the required minimum Monitor compliance Develop a workforce development pipeline 3 Program Overview Implementation Chart B – Construction Training Requirements Construction Training Program Requirements Estimated Construction Cost $500K to $2.5M Over $2.5M to $5M Over $5M to $10M Over $10M (Significant Budget) Apprentice/ On-the-Job Training (OJT) /Construction Ready (CR) Trainee Requirements 2 – Construction Ready Trainees* 4 - Construction Ready Trainees* 6 - Construction Ready Trainees* OJT/Apprentice/Graduate/Trainee Minimum 15% *Requirements may also be satisfied by workers enrolled in or a graduate of a DOL-Registered/Approved Training Program Regardless of estimated construction cost, no more than 50% of trainees can be graduates of a DOL-Registered/Approved Training Program 4 Program Overview • DOL-Registered Apprenticeship/OJT/Bilingual • Pipeline Organizations 5 Program Overview DOL-Approved Apprenticeship Programs • Austin Area Plumbers & Pipefitters • Firetrol Protection Systems • Austin Electrical ICCS Academy • Austin Iron Workers Local 482 IUEC Local 133 • • • Carpenter Local 1266 • Sheet Metal Workers • CENTEX IEC International Association 6 Program Overview Pipeline Organizations • American Youth Works • MDX Safety Training • Associated Builders and Contractors • National Reinforcing Services • CENTEX Personnel • National Association of • ICCS Academy • LiUNA Building Trades Unions • Skillpoint Alliance • Lone Star Construction Trades Training • Workrise 7 Program Overview • Initial Training Plan • Monthly Training Reports http://austintexas.gov/department/construction-training-program 8 Projects $10M & Above (2 BC Projects / 4 HH Projects) Apprenticeship Programs (156 of 198) OJT Programs (42 of 198) 21% 79% 9 Projects Below $10M (10 BC Projects / 15 HH Projects) Construction Ready Trainees (57 of 86) Apprenticeship Programs (15 of 86) OJT Programs (10 of 86) Graduates (4 of 86) 5% 12% 17% 66% 10 Project Success Story Consolidated Maintenance Facility Project at Austin-Bergstrom International Airport • JE Dunn Construction • 83 Apprentices 11 Individual Success Stories • Dylan Brown has …
Consultant/Contractor Performance Evaluation Program Enhancements Training A Capital Contracting Office Presentation Agenda Program Overview Challenges Review Process Program Enhancements CCO 2 M I B Tr a i n i n g Te a m Why Do We Have a Consultant/Contractor Performance Evaluation (CPE) Program? PURPOSE: To provide a uniform method of evaluating, tracking and reporting vendor performance to support high quality City projects. Outlines requirements for a Citywide vendor performance evaluation program; Determined that Vendor performance should be maintained for historical record Past performance is to be used in future solicitation award decisions. CCO 3 M I B Tr a i n i n g Te a m CPE Process Performance evaluation includes Consultant staff and indirectly the subs/suppliers who perform on the project. City Team – managing department, sponsor/user department, SMBR and other relevant parties such as QMD when applicable. If unsatisfied with their score, a vendor may request an in-person review/rebuttal meeting and a subsequent Appeal Hearing. CCO 4 M I B Tr a i n i n g Te a m How CPEs Are Used – Evaluated Procurements Performance history is used in the evaluation process for Qualifications- Based Selection (QBS) processes. Item 8 on the evaluation matrix A consultant can receive up to 10 points for this item in what is typically a 100- point scale If the Consultant has no previous work with the City, the industry average is used (Engineering projects-average by discipline) CCO 5 M I B Tr a i n i n g Te a m How CPEs Are Used - Example Rotation List Matrix CCO 6 M I B Tr a i n i n g Te a m Consultant Evaluation Criteria Invoicing and Payments 1. Schedule/Timeliness of Performance 2. Budget/Cost Control 3. 4. MBE/WBE/DBE Procurement Program 5. Regulatory Compliance and Permitting 6. Adequacy and Availability of Workforce 7. Project and Contract Management 8. Communications, Cooperation & Business 9. Quality (weighted more heavily due to its Relations importance) 7 CCO M I B Tr a i n i n g Te a m How CPEs Are Used – Invitation for Bid Invitation for Bid (Low Bid)-Past performance is reviewed during the assessment of the bidder’s experience. tab performance. Contractor’s evaluation score is not part of the bid Evaluations are kept for historical record. …
Solicitation No Cost Estimate Award Amount Prime MBE AA H A/NA WBE DBE SMBR Liaison Project Manager Dept Goals Met Type CLMC821A Zilker Metro Park - Maintenance Barn Replacement REBID $2,100,000 Laura Moreno Sergio Altamirano Public Works No Construction Council Date 4/8/2021 # 1 2 3 4 5 Prime Subs CLMC831 Prime Subs CLMC830 Prime Subs CLMC837 Prime Subs (MH) Sayers Construction, LLC (MH) Southstone Development Group (MH) JAG Trucking, Inc. (FW) Stephanie Braun Clayton Photography (FW) Champion Fuel Solutions Bryker Road Water and Wastewater Pipeline Renewal (MH) Santa Clara Construction, Ltd. (MB) Earthco Landscape Construction, LLC (MA) Benqwest, LLC (FW) S&R Investments, Inc. (FW) Chlor-Serv, Inc. Non-M/WBE Subs Total 301 W 20th Duct Bank WR (MH) Austin Underground, Inc. (MB) Sam Kellough Trucking (MA) Benqwest, LLC (FA) Marie's Trucking Non-M/WBE Subs Total Red River Enhancement (MB) ASD Consultants, Inc. (MB) Avery's Lawn Care & Landscaping, LLC (MH) Accurate Pavement Striping, LLC (MH) Rucoba & Maya Construction, LLC (MN) Frank Lam & Associates, Inc. (FB) Majestic Services, Inc. Non-M/WBE Subs Total Prime Subs QA Construction Services, Inc. (MH) Gabriel Garcia Jimenez (MH) Last Chance Contracting, LLC (FW) Yarrow Landscaping & Lawn Care Goal Information MG GFE SG MG MG MG MG MG MG GFE $2,169,164 $554,000 $1,379,000 FY21 Council Awards Report April 2021 MBE/ WBE Non Sub $1,951,876 $1,806,926 $35,000 $40,000 $8,000 $7,000 $1,417,578 $936,875 $20,657 $5,478 $14,987 $3,000 $436,580 $542,120 $13,500 $1,700 $9,500 $900 $1,046,096 $288,057 $113,635 $9,300 $387,820 $7,067 $181,250 $58,967 $398,750 $241,385 $82,560 $43,363 $31,442 66.09 95.28 27.53 60.54 4.93 3.96 1.85 2.11 6.36 5.37 2.77 0.00 1.44 1.46 1.46 2.43 2.49 2.49 0.77 0.00 2.28 0.79 0.38 0.38 0.38 0.28 0.31 0.31 0.42 0.37 1.22 1.27 1.06 0.21 1.69 1.75 1.75 1.65 10.86 10.86 6.08 37.96 0.89 37.07 2.31 0.00 6.62 31.57 20.70 10.87 0.63 0.68 1.24 17.33 0.68 17.33 1.07 0.00 2.26 7.89 7.89 30.80 30.80 0.17 0.17 5.64 5.64 Percent of "Met Goal" Awards for April 77.78% Percent of "Met Goal" Awards for FY21 To-Date 83.82% John W Smith Shivani Kesar Austin Water 4/22/2021 Yes Construction Laura Moreno Larry Mendez Public Works 4/22/2021 Yes Construction Veronica Hawkins Jose Ibarra Public Works 4/22/2021 Yes Construction CLMC836A University Hills Branch Library Parking Lot Expansion REBID $500,000 John W Smith Andrew Clements Library 4/22/2021 No Construction Council Awards Report PAGE 1 OF 1 B= African American/ BlackH= Hispanic/ LatinoA/N= Asian/Asian/Native AmericanPTD= Participation To DateW= Caucasian/WhiteF= FemaleM= MaleNon-Sub= …
Request for Change Report - April 2021 1 2 3 4 5 6 7 8 9 Reviewer DateAssigned Contract Amount Prime Contractor Project Description Subcontractor Certified Y/N Scope of Work Managing Department Project Manager Action Date Notes Qty Solicitation Number Add/Delete/ Contract Change/ Substitution- A(Add) or D(Delete) Contract Change Increase/ Decrease/Scope Addition Like-Kind Substitution Like-Kind Availability Subcontract Amount or Percentage GFE Required? Y/N RFC Approved Y/N Violation Letter Issued this Month Y/N Total No. of Firm's Violation(s) CV 4/29/2021 $25,620,491 CLMA028 JE Dunn Construction Company New Fire/EMS Stations(DB) Contract Change Georgetown Woodworks, LLC Increase N/A N/A $11,162.00 Millwork: counter, custom made cabinets, shelves PW Michelle Noriega 5/10/2021 New scope for an existing subcontractor 17 AA 4/29/2021 $1,104,192 CLMP228 Aecom Technical Services, Inc. Add Roadway Traffic Control, LLC N/A N/A $21,200.00 Traffic control devices PW Paulinda Lanham 5/6/2021 existing scope of work AA 4/29/2021 $1,183,174 CLMC813 PGC General Contractors, LLC N/A N/A $0.00 First aid and safety equipment and supplies AWU Jeff Kyle 5/11/2021 Emergency Work AA 4/29/2021 $4,000,000 CLMP187 Kennedy Jenks Consultants, Inc. N/A N/A ($12,505.00) Civil engineering; Environmental engineering PW David Brocato 5/12/2021 Going out of business AA 4/29/2021 $4,000,000 CLMP187 Kennedy Jenks Consultants, Inc. Contract Change Garza EMC L.L.C. / Garza EMC Addition N/A N/A $12,505.00 Civili engineering; Environmental engineering PW David Brocato 5/12/2021 Adding scope to existing certified subcontractor CV 4/29/2021 $5,891,884 CLMC819 Santa Clara Construction Ltd Add Environmental Allies GP Inc N/A N/A $7,000.00 Erosion control PW Shobana Angia 5/7/2021 Goals met AA 4/30/2021 $565,379 CLMC829 SEFBO Pipeline Bridge, Inc. North Side Catering and Concessions Upgrade Add Tombell Corporation DBA Kirby Restaurant N/A N/A $358,500.00 Demo existing and supply and install new walk-in(s) and dishwasher PW Sergio Altamirano 5/13/2021 Existing scope of work AA 4/28/2021 $2,064,000 CLMC798 PGC General Contractors, LLC Add Lewis Concrete Restoration N/A N/A $5,250.00 Manholes, and manhole covers, frames, grates, ring PW Audra Biediger 5/6/2021 Existing scope of work 2021 Waterline On-Call Services IDIQ Code Red Safety & Rental, Llc/Code Red Safety 2016 Small W&WW Facilities Engineering Services Smith Turrieta, PLLC / Smith Turrieta Engineering Add Delete LM 4/27/2021 $1,397,325 CLMP200 Kleinfelder, Inc. Add Penhall Company N/A N/A $0.00 Boring, drilling, testing and soundings PW Robert Hermosillo 5/7/2021 No PM signature 12 10 AA 4/27/2021 $1,397,325 CLMP174 Halff Associates, Inc. 2015 Flood Hazard Mitigation RL Add All Points Inspection Services, Inc. N/A N/A $95,695.00 Civil engineering PW Frederick Reza 5/14/2021 Adding a …
Developer Project Name AA H A/NA WBE AA H A/NA WBE Contract Amount SMBR Contact Sponsor Dept. Project Status % Expensed Incentive Amount Expenditures to Date Contact Name (May extend past project completion date) Project Completion Date Consultant/ Contractor Project Type/ Phase Goal Type: C=Contract or P=Project Specific SMALL MINORITY BUSINESS RESOURCES DEPARTMENT ACTIVE THIRD PARTY - MAY 2021 PROJECT GOALS CURRENT PARTICIPATION (Goals Met to Date) MBE WBE MBE WBE Gensler Sports Design P 1.22% 2.90% 3.48% 3.72% 0.00% 20.80% 2.11% 3.69% $5,306,272.00 $4,748,348.24 Austin Stadco (formally Precourt Sports Venture (PSV)) Design- Miscellaneous P 1.22% 2.90% 3.48% 3.72% 0.00% 7.75% 0.79% 3.47% $1,425,775.11 $1,346,472.67 P 0.65% 1.90% 1.24% 0.91% 0.06% 1.45% 0.00% 5.53% $50,681,129.00 $50,681,129.00 P 2.04% 3.86% 0.16% 6.06% 0.00% 0.00% 4.92% 2.29% $8,051,375.00 $7,916,773.11 P 1.83% 4.70% 1.20% 1.80% 10.91% 0.30% 0.00% 1.53% $59,581,540.00 $59,419,684.73 Austin Commercial P 2.93% 2.89% 0.58% 1.13% 2.56% 6.18% 0.00% 0.55% $38,227,326.00 $38,199,856.03 Construction in progress 89.49% Construction in progress 94.44% Construction in progress 100.00% Construction in progress 98.33% Construction in progress 99.73% Construction in progress 99.93% CAAICON Q2 Stadium (Austin FC) Mike Rock Land Use Agreement 7/1/2021 P 1.73% 1.49% 1.00% 2.08% 0.13% 1.45% 0.00% 0.00% $13,226,065.69 $13,123,285.59 Jolene Cochran EDD Construction in progress 99.22% P 1.69% 1.51% 1.00% 2.05% 0.26% 0.00% 17.66% 0.25% $16,281,771.00 $15,113,392.99 Construction in progress 92.82% Greenwater Block 185 Misc D Trammell Crow C 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 72.70% 12.33% $284,925.86 $242,281.77 Design in progress 85.03% 9/1/2021 Green Water Treatment Plant Block 185 D STG Design P 2.90% 9.00% 4.90% 15.80% 0.00% 0.45% 0.24% 4.60% $3,695,217.96 $2,218,871.08 Design in progress 60.05% 9/1/2021 Greenwater Block 185-C DPR Construction C 2.70% 9.70% 2.30% 13.80% 0.00% 0.24% 0.01% 0.00% $248,731,763.72 $112,142,298.85 Trammell Crow Bryan Embrey/ Mark Fowler Construction in progress 45.09% 9/1/2021 Developer Agreement; Not applicable Greenwater Block 185 Misc D Trammell Crow 2.90% 9.00% 4.90% 15.80% 0.00% 0.00% 72.70% 12.33% $284,925.86 $242,281.77 Design in progress 85.03% 9/1/2021 Handel Architects/The KOR Group 2.90% 9.00% 4.90% 15.80% 0.00% 5.75% 0.30% 11.16% $2,039,345.00 $2,039,345.00 Design in progress 100.00% 3/1/2021 Green Water Block 188 Austin Commercial C 2.70% 9.70% 2.30% 13.80% 0.14% 1.24% 0.37% 2.03% $134,565,784.00 $130,528,810.48 Construction in progress 97.00% 8/1/2021 NOTE: Based on April 2021 expenditure reports. Projects are incentive based contracts approved by Council and managed by the Economic Development Department. 9:42 AM THIRD PARTY PROJECTS PAGE 1 OF 1 6/1/2021 Construction-RFP 1 Construction-RFP 2 Construction-RFP 3 Construction-RFP …
MBE/WBE and Small Business Enterprise Procurement Program Advisory Committee Meeting Minutes Tuesday – June 1, 2021 CALL TO ORDER Committee Vice-Chair, Reginald Worlds called meeting to order at 5:38pm. BOARD MEMBERS IN ATTENDANCE: Reginald World (Vice-Chair), Lena Banks, Tina Cannon, Erica Douglass, Schiller Liao, Terry Mitchell Talan Tyminski CITIZEN COMMUNICATION: GENERAL Tiffany Washington operates an urban farm in Austin. Ms. Washington spoke about her experience as a local Black-owned business working with the Black Leaders Collective and the Black Austin Coalition. Action Item: Committee Member Terry Mitchell requested that Ms. Washington provide proof of her grievances to the Committee. 1. APPROVAL OF MINUTES The minutes for the regular meeting of May 4, 2021 were considered for approval. The minutes were approved on a motion by Committee Member, Tina Cannon and seconded by Committee Member, Lena Banks. Minutes approved on an 7-0 vote. 2. NEW BUSINESS For discussion and possible action on recommendations to City Council (City Code § 2-1-163(B)) regarding the following: a. Director’s Updates and Announcements with discussion and possible action. • No updates b. Discussion and appropriate action regarding an update from AUS staff on their Capital Development Program Initiative for future capacity expansion of Austin-Bergstrom International Airport. • Tracy Thompson, Chief Officer of Aviation gave the presentation. The presentation will be posted on the Committee website. o Tracy gave an overview of the Airport Expansion and Development Program (AEDP). Discussed the existing Airport facilities, the AUS strategic aim, recovery profile, re- strategized AEDP, and the implementation of the program. o The AEDP consists of optimizing the Barbara Jordan terminal, enabling processing, airfield, and utilities infrastructure, and developing the New Midfield concourse. o Re-sequenced some of the projects and components identified in Aviation’s 2014 Master Plan. o For the AEDP, Aviation will be solicitating Principal Architect/Engineer to act as the lead planning, programming, and initial design team for major elements of the AEDP and various Page 1 of 3 airport initiatives. This solicitation will go out around the end of July/early August 2021. Aviation will also be seeking a Project Management/Consultant Support for project management, project controls, risk management, QA/QC & construction management. This solicitation will go out in January/February 2022. The decision was made to stagger the procurement of these two large teams to maximize the ability of our small and minority business and local women owned businesses to participate in our program. Discussion: Committee Member Tina …
