Library Commission Meeting Minutes September 23, 2024 SPECIAL CALLED MEETING 23 SEPTEMBER 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a special called meeting on Monday, September 23, 2024, at the African American Cultural and Heritage Center, in Austin, Texas. CALL TO ORDER Chair Infante Huerta called the Commission Meeting to order at 6:00 p.m. Commission Members in Attendance: Lynda Infante Huerta, Chair, Sheila Mehta, Vice-Chair, Magen Davis, Steve DeRosa, Mark Smith, Andrea Herrera Moreno Commission Members in Attendance Remotely: Kezia Frayjo Commission Members Absent: Christina Masters PUBLIC COMMUNICATION: GENERAL Carlos León spoke to the Commission regarding various concerns. APPROVAL OF MINUTES 1. Approval of minutes from the August 26, 2024, special called meeting. The minutes of the September 23, 2024, special called meeting were approved with the following amendments on Commissioner Smith’s motion, Commissioner Herrera Moreno’s second on a 7-0 vote. Commissioner Masters absent. The amendments were: the removal of the wording, “Criminal Trespass Notices received.on May 9, 2024, at the Old Quarry and May 13, 2024, at the Howson branch libraries.”, and the addition of the wording, “various concerns.” Carlos León provided public comment to the Commission regarding approval of minutes concerns. Library Commission Meeting Minutes September 23, 2024 STAFF BRIEFINGS 2. Staff briefing on Austin Public Library Security by St. John Requejo, Facilities Services Manager, Ida Garza, Central Security Supervisor, and Lloyd Black, Branch Security Supervisor. The presentation was made by St. John Requejo, Facilities Services Manager, Ida Garza, Central Security Supervisor, and Lloyd Black, Branch Security Supervisor. Carlos León provided public comment to the Commission regarding security concerns. 3. Staff briefing on Austin Public Library Partnerships by Jennifer Peters, Division Manager, Programs & Partnerships and Laura Tadena, Community Engagement Librarian. The presentation was made by Jennifer Peters, Division Manager, Programs & Partnerships and Laura Tadena, Community Engagement Librarian. 4. Staff briefing on the September Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. DISCUSSION AND ACTION ITEMS 5. Discussion and creation of a working group to bring forward recommendations on strategic advocacy for library budget and initiatives to City Council. The Commission approved the creation of a working group to include Commissioner Herrera Moreno as chair, with Commisisoner Smth, and Commissioner DeRosa to bring forward recommendations on strategic advocacy for library budget and initiatives to City Council …
REGULAR MEETING of the LIBRARY COMMISSION August 26, 2024 – 6P.M. St. John Branch Library 7500 Blessings Ave. Austin, Texas This meeting is being held in a hybrid format, with both in-person and online virtual participation. Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Laura Polio, 512-974-9624, laura.polio@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Lynda Infante Huerta, Chair Andrea Herrera Moreno Kezia Frayjo Mark Smith AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Sheila Mehta, Vice Chair Cristina Masters Magen Davis Steve DeRosa The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Library Commission's special called meeting on August 3, 2024. STAFF BRIEFINGS Staff briefing on the Poet Laureate Committee by Patti Fowler, Austin Public Library Division Manager. Staff briefing on the City of Austin Mentor and Tutor Program by Odera Anyasinti, Program Administrator, COA Mentor/Tutor. 1. 2. 3. Staff briefing on the August Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. DISCUSSION AND ACTION ITEMS Discussion and approval on a library commission representative on the Poet Laurette Committee. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Laura Polio at the Austin Public Library Department, at 512-974-9624 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Laura Polio at 512-974-9624 or laura.polio@austintexas.gov. 4. 5.
REGULAR MEETING of the LIBRARY COMMISSION August 26, 2024 – 6P.M. St. John Branch Library 7500 Blessings Ave. Austin, Texas This meeting is being held in a hybrid format, with both in-person and online virtual participation. Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by to speak remotely, call or email Laura Polio, 512-974-9624, telephone. To register laura.polio@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Lynda Infante Huerta, Chair Andrea Herrera Moreno Kezia Frayjo Mark Smith Sheila Mehta, Vice Chair Cristina Masters Magen Davis Steve DeRosa AGENDA REVISED CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Library Commission's special called meeting on August 3, 2024. STAFF BRIEFINGS Staff briefing on the City of Austin Mentor and Tutor Program by Odera Anyasinti, Program Administrator, COA Mentor/Tutor. 1. 2. Staff briefing on the August Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. 3. DISCUSSION 4. Discussion on Board and Commission recommendations related to the Austin Public Library provided in the City of Austin Public Engagement Report. DISCUSSION AND ACTION ITEMS 5. Discussion and approval on a library commission member on the Poet Laurette Committee. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Laura Polio at the Austin Public Library Department, at 512-974-9624 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Laura Polio at 512-974-9624 or laura.polio@austintexas.gov.
Budget Public Engagement Report Fiscal Year 2025 African American Resource Advisory Commission African American Resource Advisory Commission FY 25 Budget Recommendations Elaina Fowler, Chair (District 10) Charelle Vanbrakle, Vice Chair (District 4) Budget Recommendation #1 Austin Public Library Black Literature Expansion: $1.5M Justification: The current political climate has had a detrimental impact on youth who seek to connect with and learn from their cultural heritage through literature. This issue is particularly evident in the realm of African American authors and their works, which shed light on the struggles and experiences of African American communities. Public libraries are an integral part of our society, nurturing the minds of future generations. As Public Schools continue to reclaim their library autonomy it is vital Austin Public libraries expand their catalog to educate and inspire all individuals through the power of cultural reading. Public libraries serve as a vital resource for African American communities, offering summer reading programs and access to culturally specific literature and media. Therefore, the insufficient amount of African American literature in Austin Public Libraries would be a disservice to African Americans residing within the city limits and to all who have the curiosity to embrace diversity and learn from their stories. Investing in culturally significant African American literature would be a positive step for the Austin Public Library system, reinforcing Austin's commitment to inclusivity and diversity by addressing challenging topics such as institutional racism and implicit bias. It is essential for the City of Austin to increase the budget of the Austin Public Library beyond the zero-based budget to support a meaningful investment in African American literature within the library's collection. This investment would not only benefit the African American community but also underscore Austin's dedication to embracing diversity and promoting equitable access to valuable literary resources. Budget Recommendation #6 Establish an Austin Texas Poet Laureate Program: $50,000 (per Annum) Justification: Since the 1600’s, poet laureate positions have existed in cities, states, and countries to be stewards of poetry in their communities through programs that positively impact the public. As of 2022, Austin is the only major city in Texas without a Poet Laureate program, and we, the undersigned, are of the belief that Austin could benefit from a socio-politically engaged Poet Laureate who uses poetry to promote literacy across the city and to integrate poetry into the fabric of Austin’s history, politics, and culture. According to the National Assembly …
1 Director’s Report August 2024 TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………3 Capital Projects Update …………………………………………………………………………………………………………………………………..3 Gallery ……………………………………………………………………………………………………………………………………………………………………..4 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….5 Programs ………………………………………………………………………………………………………………….…………………………………………….6 Cardholders & Visitors …………………………………………………………………………………….……………………………………………….7 Circulation………………………………………………………………………………………………………………….…………………………………………..8 Check Outs & Conference Rooms……………………………………………………………………………………………………………..9 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..10 Volunteers.………………………………………………………………….…………………………………………………………………….………………….11 Budget & Expenditures .………………………………………………………………………………………………………………………………….11 HIGHLIGHTS APL Welcomes African American Cultural & Heritage Facility (AACHF) On July 1st, the AACHF began working under the Austin Public Library. AACHF plays an integral role in the City of Austin’s long-term commitment to protecting and enhancing the quality of life for African Americans. Named after the state-designated African American Cultural Heritage District, the AAHCF adds to the area’s cultural significance by offering arts, business, cultural and entertainment programming. They are currently distributing public surveys to gather feedback on how to improve services and offerings. This data will play a crucial role in shaping the future direction of AACHF based on community input and needs. Strategic Plan Summit On July 11th, the Department held a Strategic Plan Summit to introduce the implementation phase of the process. Over 80 staff members attended, representing various parts of the department. They learned about the different methods we will use to measure our success in achieving our 5 Strategic Goals, the process we followed to develop these metrics, and how our Strategic Goals align with the City's objectives. School Supply Drive On July 26th, the COA Mentor/Tutor program organized a School Supply Drive at the Palmer Events Center to support the Austin Independent School District and Gardner Betts Juvenile Detention Center. Seventy-seven volunteers collected, sorted, and packaged donations, resulting in 663 backpacks (a 44% increase from the previous year) and 287 boxes of supplies. The initiative also provided 17 students from the Boys and Girls Clubs with backpacks, supplies, and tours of City Hall, the Palmer Events Center, and the Austin Public Library’s Central Branch. APL Pride 2024 The Library celebration planning team created an evening for the LGBTIA+ community to participate in activities focused on self-expression and nurturing. Over 155 attendees participated in 13+ stations. Stations and activities included movie watching, reading, coloring, a plant talk, photo workshops, tarot reading, button making, tabling partners, maps, and a Pride Walk. The team connected activities to library services and the collection to show it is a place for all. Passport Service Passport Services has hit some important milestones this month. By close of business on August 6th, we reached …
CITY OF AUSTIN MENTOR/TUTOR PROGRAM Odera Anyasinti, MPA Youth/Family Outreach Administrator COA Mentor and Tutor Program odera.anyasinti@austintexas.gov What is the City of Austin Mentor and Tutor (COAMT) Program? The City of Austin Mentor and Tutor Program allows City employees to volunteer in mentoring and tutoring roles with any of the seven programs approved by the Austin Independent School District (AISD) and surrounding districts. COAMT Cont’d Created in 2002 Focuses on low performing schools At its height nearly 400 COA volunteers participated each academic year City provides up to two hours of administrative leave per week during the workday Benefits of COAMT Offers employees an opportunity to give back during the workday Improves the quality of life of Austin-area students Provides community partners with quality volunteers Introduces students to careers in public service Community Partners How it works 1. 2. 3. 4. Obtain Supervisor Approval and Select a Community Partner Complete COA Mentor/Tutor and Community Partner Applications Fulfill Community Partner Orientation Requirements Recieve student match and Begin Regular Meetings with the Student APL Department Liasion Lee Dawson Jr. Received the 2024 APIE Mentor Superstar Award Has been mentoring at Blackshear Elementary for 30 years 18 years through COAMT WHEREAS, all children have the potential to succeed in life and contribute to society but not all children get the support they need to thrive; and WHEREAS; mentoring by caring individuals is just one way to provide children with the support, counsel, friendship, reinforcement and a constructive example that can help them find the best in themselves and live to their potential - RESOLUTION NO. 020425-46 Thank You! Questions?
Library Commission Meeting Minutes 26, August , 2024 REGULAR MEETING 26 August 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a regular meeting on Monday, August 26, 2024, at the St John Branch Library, in Austin, Texas. CALL TO ORDER Chair Infante Huerta called the Commission Meeting to order at 6:00 p.m. Commission Members in Attendance: Lynda Infante Huerta, Chair, , Magen Davis, Steve DeRosa, Mark Smith, Kezia Frayjo, Andrea Herrera Moreno Commission Members in Attendance Remotely: Sheila Mehta, Vice-Chair, Christina Masters Commission Members Absent: none PUBLIC COMMUNICATION: GENERAL Carlos León spoke to the commission regarding various concerns. APPROVAL OF MINUTES 1. Approval of minutes from the August 3, 2024, special called meeting. The minutes of the August 3, 2024, special called meeting were approved on Commisison Member DeRosa’s motion and Commisison Member Davis’ second on a 7-0 vote. STAFF BRIEFINGS 2. Staff briefing on the City of Austin Mentor and Tutor Program by Odera Anyasinti, Program Administrator, COA Mentor/Tutor. The presentation was made by Odera Anyasinti, Program Administrator, COA Mentor/Tutor. Library Commission Meeting Minutes 26, August , 2024 3. Staff Staff briefing on the August Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. DISCUSSION 4. Discussion on Board and Commission recommendations related to the Austin Public Library provided in the City of Austin Public Engagement Report. The Commission reviewed the Board and Commission recommendations related to the library in the Fiscal Year 2025 Budget Public Engagement Report. The discussion focused on how to strategically advocate for the library, including providing public comment at council meetings and potentially forming a future workgroup. DISCUSSION AND ACTION ITEMS 5. Discussion and approval on a library commission member on the Poet Laurette Committee. The Commission approved Commission Member Frayjo to participate on the Poet Laurette Committee with Commission Member Smith’s motion and Commission Member Herrera Moreno’s second on a 7-0 vote. FUTURE AGENDA ITEMS Working Group for Budget Recommendations Advocating at City Council Meetings Library Safety and Security Summer Reading Recap Adjournment: Chair Infante Huerta adjourned the meeting at 7:13 p.m. without objection. The minutes from the meeting of August 26, 2024 were approved on September 23, 2024, on Commissioner Smith’s motion, Commissioner Herrera-Moreno’s second on a 7-0 vote. Commissioner Masters absent.
SPECIAL CALLED MEETING of the LIBRARY COMMISSION August 3, 2024 – 10A.M. Austin Central Library, 4th Floor 710 West Cesar Chavez Street Austin, Texas This meeting is being held in a hybrid format, with both in-person and online virtual participation. Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Laura Polio, 512-974-9624, laura.polio@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Lynda Infante Huerta, Chair Andrea Herrera Moreno Kezia Frayjo Mark Smith AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Sheila Mehta, Vice Chair Cristina Masters Magen Davis Steve DeRosa The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Library Commission's regular meeting on July 29, 2024 STAFF BRIEFINGS Staff briefing on the Austin Public Library FY25 APL Proposed Budget by Wendy Harrison, Financial Manager II 1. 2. Staff briefing on the Austin Public Library Bond Projects and Advocacy Timelines by Cody Scott, Facilities Process Manager, and Baylor Johnson, Public Information & Marketing Program Manager Discussion on the Library Commission long-range objectives for the next year Discussion on ways to support the priorities of the Austin Public Library through advocacy for the next year. DISCUSSION ITEMS FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Laura Polio at the Austin Public Library Department, at 512-974-9624 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Laura Polio at 512-974-9624 or laura.polio@austintexas.gov. 3. 4. 5.
Library Commission Meeting Minutes 24, June, 2024 REGULAR MEETING 24, June 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a meeting on Monday, June 24, 2024, at the Hampton at Oak Hill Branch Library, in Austin, Texas. CALL TO ORDER Chair Infante Huerta called the Commission Meeting to order at 6:05 p.m. Commission Members in Attendance: Lynda Infante Huerta, Chair, Mark Smith, Andrea Herrera Moreno Commission Members in Attendance Remotely: Kezia Frayjo, Magen Davis, Steve DeRosa Commission Members Absent: Christina Masters Sheila Mehta, Vice-Chair PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approval of minutes from the May 13, 2024, special called meeting The minutes of the May 13, 2024, special called meeting were approved on Commisison Member Herrera Moreno’s motion and Commission Member DeRosa’s second on a 6-0 vote. Vice Chair Mehta and Commission Member Masters absent. STAFF BRIEFINGS Partnerships 2. Staff briefing on Programs Update, by Jennifer Peters, Division Manager, Programs and The presentation was made by Jennifer Peters, Division Manager, Programs and Partnerships. Library Commission Meeting Minutes 24, June, 2024 3. Discussion of the June Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. DISCUSSION ITEMS 4. Discussion on the date, location and agenda for the Library Commission retreat The commission will hold a retreat at the Central Library, date and time to be determined. Items on the agenda may include an update on the APL Strategic Plan, APL Advocacy and Community Engagement, Financial Outlook, and Partnership Opportunities DISCUSSION AND ACTION ITEMS 5. Discussion and approval of the 2023 Library Commision Report A motion to approve the 2023 Library Commission Report was made by Commission Member Smith and seconded by Commission Member Davis. Vice-Chair Mehta and Commission Member Masters absent FUTURE AGENDA ITEMS Commissioner Appointment for Poet Laurarte Committee Budget Adjournment: Chair Infante Huerta adjourned the meeting at 6:58 p.m. without objection.
Library Commission Meeting Minutes 03, August , 2024 SPECIAL CALLED MEETING 03 August 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a special called meeting on Saturday, August 3, 2024, at the Austn Central Library, in Austin, Texas. CALL TO ORDER Chair Infante Huerta called the Commission Meeting to order at 10:15 a.m. Commission Members in Attendance: Lynda Infante Huerta, Chair, Sheila Mehta, Vice-Chair Christina Masters, Magen Davis, Steve DeRosa Commission Members in Attendance Remotely: Andrea Herrera Moreno Commission Members Absent: Mark Smith, Kezia Frayjo PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approval of minutes from the June 24, 2024, regular meeting. The minutes of the June 24, 2024, regular meeting were approved on Commisison Member DeRosa’s motion and Vice Chair Mehta’s second on a 6-0 vote. Commission Member Smith and Frayjo absent. STAFF BRIEFINGS Financial Manager II. 2. Staff briefing on the Austin Public Library FY25 APL Proposed Budget by Wendy Harrison, The presentation was made by Wendy Harrison, Financial Manager II. Library Commission Meeting Minutes 03, August , 2024 3. Staff briefing on the Austin Public Library Bond Projects and Advocacy Timelines by Cody Scott, Facilities Process Manager, and Baylor Johnson, Public Information & Marketing Program Manager The presentation was made by Cody Scott, Facilities Process Manager, and Baylor Johnson, Public Information & Marketing Program Manager. DISCUSSION ITEMS 4. Discussion on the Library Commission long-range objectives for the next year The Library Commission identified key long-range objectives for the upcoming year, including: • Suppoprt for the Austin Public Library budget and department Unmet Needs • Advocacy efforts for library initiatives • Enhanced support for social issues faced by patrons in libraries and integrating social workers into library services. • Strategic Engagement in alignment with the library department to promote support for bond measures. • Access and barriers in the Library the next year. 5. Discussion on ways to support the priorities of the Austin Public Library through advocacy for The Commission discussed the following strategies to support the Austin Public Library's priorities for the next year: • Continue to actively advocate for the integration of social workers into library services to address and assist with the social challenges faced by patrons. • Create opportunities for partnerships to collaborate and advocate for the Austin Pubic Library with city department groups and other boards and commissions. • Community Engagement through active community involvement by attending events and …
REGULAR MEETING of the LIBRARY COMMISSION June 24, 2024 – 6 P.M. Hampton at Oak Hill Branch Library 5125 Convict Hill Road Austin, Texas This meeting is being held in a hybrid format, with both in-person and online virtual participation. Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Laura Polio, 512-974-9624, laura.polio@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Lynda Infante Huerta, Chair Andrea Herrera Moreno Kezia Frayjo Mark Smith AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Sheila Mehta, Vice Chair Cristina Masters Magen Davis Steve DeRosa The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Library Commission's special called meeting on May 13, 2024. STAFF BRIEFINGS Staff briefing on Programs Update, by Jennifer Peters, Division Manager, Programs and Partnerships Staff briefing on the June Director’s Report covering public programming highlights, and department facilities updates, by Roosevelt Weeks, Director of Libraries. 1. 2. 3. DISCUSSION ITEMS 4. Discussion on the date, location and agenda for the Library Commission retreat DISCUSSION AND ACTION ITEMS 5. Discussion and approval of the 2023 Library Commision Report FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Laura Polio at the Austin Public Library Department, at 512-974-9624 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Laura Polio at 512-974-9624 or laura.polio@austintexas.gov.
Programs Update June 24, 2024 Jennifer Peters, Div Mgr, Programs & Partnerships Office of Programs & Partnerships (AOPP) • Develops and manages a programming plan that aligns with the mission, vision, and strategic goals of Austin Public Library • Creates system-wide processes that enable programming staff to develop, execute, and evaluate high-quality programs • Sets standards and measures effectiveness so that Library and COA leadership recognize the value of library programming to the Austin community. FY23 Changes and Updates • Developed New Program Priorities • Created Programming Manual • AOPP Team Responsibilities • Defined Program, Priorities, & AOPP Scope • Program Planning and Purchasing Processes • Revised Program Plan Submission Form • Replace “how” with “why” • Evaluation • Updated AOPP Sharepoint Landing Page • Developed Online Program Plan and PRF Submission Process • Created Trackers for Program Plans and PRFs • Providing Trainings Impact Percentage Change Oct 2022-Mar 2023 to Oct 2023-May 2024 Total Programs 2212 3860 Oct 22- Mar 23 Oct 23- May 24 % Change 75% Total Attendance 52555 102305 95% Number of Programs 2 2 - t c O 2 2 - v o N 2 2 - c e D 3 2 - n a J 3 2 - b e F 3 2 - r a M 3 2 - r p A 3 2 - y a M 3 2 - n u J 3 2 - l u J 3 2 - g u A 3 2 - p e S 3 2 - t c O 3 2 - v o N 3 2 - c e D 4 2 - n a J 4 2 - b e F 4 2 - r a M 4 2 - r p A 4 2 - y a M Program Attendance 700 600 500 400 300 200 100 0 25000 20000 15000 10000 5000 0 2 2 - t c O 2 2 - v o N 2 2 - c e D 3 2 - n a J 3 2 - b e F 3 2 - r a M 3 2 - r p A 3 2 - y a M 3 2 - n u J 3 2 - l u J 3 2 - g u A 3 2 - p e S 3 2 - t c O 3 2 - v o N 3 2 - …
1 Director’s Report June 2024 TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………4 Capital Projects Update …………………………………………………………………………………………………………………………………..4 Gallery ……………………………………………………………………………………………………………………………………………………………………..5 Active Projects Timelines ………………………………………………………………………………………………………………………………..6 Project Highlights………………………………………………………………………………………………………………………………………………….7 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….9 Programs ……………………………………………………………………………………………………………………………………………………………….10 Cardholders & Visitors …………………………………………………………………………………………………………………………………….11 Circulation …………………………………………………………………………………………………………………………………………………………….12 Check Outs & Conference Rooms……………………………………………………………………………………………………………..13 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..14 Budget & Expenditures .………………………………………………………………………………………………………………………………….15 HIGHLIGHTS 1 Asian American Native Hawaiian and Pacific Islander Month Austin Public Library proudly celebrated Asian, Hawaiian, Pacific Islander (AHPI) Heritage Month. Observed annually in May, Asian, Hawaiian, Pacific Islander Heritage Month is a time to reflect upon and celebrate the remarkable role of the AHPI community in our nation’s history. As part of the up to 30+ programs across the library system to celebrate AANHPI, the Central Library hosted a community celebration with programs and activities including: · Storytime, "Celebrating Asian Dragons", featuring dragon folklore and myths, shadow puppet show, flannel stories and songs and rhymes and dragon art activities. · Carnatic music (a form of Indian classical) with Nischal Ananda, South Asia Institute of Austin, performing on the Carnatic Violin. · Bollywood Improv Show, an improvised Bollywood-style "rom-com", led by Director, Sid Desai, a veteran Hideout improvisor and director. · Paper Lei Making with Austin History Center · Gift shop items featuring AANHPI brands Terrazas Reopens! Terrazas branch library reopened on May 18, 2024, revealing a fresh new appearance following a two-month revitalization project led by the APL Facilities and Information System teams. We are excited to offer an updated facility to the community as we head into our summer programming. Inaugural GABFest a Success Austin Public Library hosted the first-annual Greater Austin Book Festival on Saturday, May 11, 2024, at the Central Library. The intention behind the Greater Austin Book Fest was to provide a valuable opportunity for authors, illustrators, and readers from Hays, Williamson, and Travis Counties to establish meaningful connections and engage with their community. The day-long event featured over 80 local authors hosting panel discussions and book signings, Storytimes from over a dozen local children’s authors, as well as interactive writing, bookbinding, and storytelling sessions for all ages. 2 Bike to Work Day 2024 The Bike to Work Day Team welcomed 138 bikers who stopped by the Library’s fueling station on their bike route. Participants engaged with a selection of books displayed, played with a “bike journey” spinner, and contributed to the APL bike zine. There was also APL-branded swag and a bike …
Library Commission Meeting Minutes 13, May, 2024 SPECIAL CALLED MEETING 13, May 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a meeting on Monday, May 13, 2024, at the Central Library, 710 West Cesar Chavez Street, in Austin, Texas. CALL TO ORDER Chair Infante Huerta called the Commission Meeting to order at 6:00 p.m. Commission Members in Attendance: Lynda Infante Huerta, Chair, Sheila Mehta, Vice-Chair, Steve DeRosa, Mark Smith Commission Members in Attendance Remotely: Chistina Masters, Magen Davis, Commission Members Absent: Kezia Frayjo, Andrea Herrera Moreno, PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approval of minutes from the April 29, 2024, regular meeting. The minutes of the April 29, 2024, regular meeting were approved on Commission Member DeRosa's motion and Commission Member Smith’s second on a 6-0 vote. Commission Member Frayjo and Herrea Moreno absent. STAFF BRIEFINGS Librarian III. 2. Staff briefing on Kids Block Party and Summer at Austin Public Library, by Alanna Graves, The presentation was made by Alanna Graves, Librarian III. Library Commission Meeting Minutes 13, May, 2024 3. Staff briefing regarding Cooling and Warming Center Activation, by Cody Scott, Facilities Process Manager. The presentation was made by Cody Scott, Facilities Process Manager. 4. Discussion of the May Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. FUTURE AGENDA ITEMS Commisison Retreat Programs Update Budget Update in July App Update once available Adjournment: Chair Infante Huerta adjourned the meeting at 7:18 p.m. without objection.
Annual Internal Review This report covers the time period of 7/1/2023 to 6/30/2024 Library Commission Mission Statement: The Library Commission shall make recommendations to the city council on matters relating to the establishment, maintenance, and operation of the public libraries. City Code Section 2-1-150 1. Describe the board’s actions supporting their mission during the previous calendar year. Address all elements of the board’s mission statement as provided in the relevant sections of the City Code. a. Commissioners were briefed about the library operations so as to be able to answer questions from the City Council members and their constituents. i. Staff briefing regarding Austin Public Library’s Community Service Coordinators. ii. Staff briefing regarding the Austin Public Library’s Proposed FY24 Budget iii. Staff briefing regarding Austin Public Library marketing iv. Staff briefing regarding an update on Austin Public Library’s current facilities projects and new construction/expansion v. Staff briefing regarding People Experiencing Homelessness and the Austin Public Library vi. Staff briefing regarding Austin Public Library Programming Annual Review and Work Plan 2023/2024 vii. Staff briefing regarding Austin Public Library Digital Services viii. Staff briefing on updated reconsideration procedures for Austin Public Library team staff and upcoming reconsideration committee ix. Presentation by Tim Staley, Executive Director, The Library Foundation, regarding The Library Foundation programs and services x. Presentation by Charles Peveto, President, Austin History Center Association, regarding Austin History Center Association programs and services xi. Presentation by Nehemiah Pitts, Chair, Community Technology and Telecommunications Commission, regarding Digital Inclusion Stakeholder Engagement xii. Staff briefing regarding Immigration Services xiii. Staff briefing regarding APL Facilities Project Updates, Feasibility Studies & Future Bonds xiv. Staff briefing on Kids Block Party and Summer at Austin Public Library Report. xv. Staff briefing regarding Cooling and Warming Center Activation xvi. Staff briefing on Programs Update, by Jennifer Peters xvii. Monthly briefings regarding the Austin Public Library Director’s b. Commissioners voted to create the following working groups: i. Unmet Needs Working Group c. Commissioners informed their respective City Council members about major issues facing the library. d. Commissioners served as liaisons to branches within their respective council districts. joining remotely. e. All meetings were held in-person with some commissioners occasionally f. Commissioners acted to appoint a member of the library commission to the Austin Public Library reconsideration committee. 2 Annual Review and Work Plan 2023/2024 g. Commissioners reviewed and passed the below recommendations: i. LIBRARY COMMISSION RECOMMENDATION 20231127-05 - Expand library …
SPECIAL CALLED MEETING of the LIBRARY COMMISSION May 13, 2024 – 6 P.M. Austin Central Library, 4th Floor 710 West Cesar Chavez Street Austin, Texas This meeting is being held in a hybrid format, with both in-person and online virtual participation. Some members of the Commission may be participating by videoconference. Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, call or email Laura Polio, 512-974-9624, laura.polio@austintexas.gov. CURRENT BOARD MEMBERS/COMMISSIONERS: Lynda Infante Huerta, Chair Andrea Herrera Moreno Kezia Frayjo Mark Smith AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Sheila Mehta, Vice Chair Cristina Masters Magen Davis Steve DeRosa The first five speakers signed up prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. APPROVAL OF MINUTES Approve the minutes of the Library Commission's regular meeting on April 29, 2024. STAFF BRIEFINGS Staff briefing on Kids Block Party and Summer at Austin Public Library, by Alanna Graves, Librarian III. Staff briefing regarding Cooling and Warming Center Activation, by Cody Scott, Facilities Process Manager. 1. 2. 3. Staff briefing on the May Director’s Report covering public programming highlights, and department facilities updates, by Roosevelt Weeks, Director of Libraries. FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the American with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days (48 hours) before the meeting date. Please call Laura Polio at the Austin Public Library Department, at 512-974-9624 for additional information; TTY users route through Relay Texas at 711. For more information on the Library Commission, please contact Laura Polio at 512-974-9624 or laura.polio@austintexas.gov. 4.
Library Commission Meeting Minutes 29, April, 2024 REGULAR MEETING 29, April 2024 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a meeting on Monday, April 29, 2024, at the Windsor Park Branch Library, 5833 Westminster Drive, in Austin, Texas. CALL TO ORDER Chair Smith called the Commission Meeting to order at 6:00 p.m. Commission Members in Attendance: Mark Smith, Chair, Lynda Infante Huerta, Vice-Chair, Courtney Rosenthal, Kezia Frayjo, Sheila Mehta, Steve DeRosa, Magen Davis, Andrea Herrera Moreno Commission Members in Attendance Remotely: None Commission Members Absent: Christina Masters PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approval of minutes from the March 25, 2024, regular meeting The minutes of the March 25, 2024, regular meeting were approved on Vice Chair Infante Huerta's motion and Commission Member Frayjo’s second on a 8-0 vote. Commission Member Masters absent. STAFF BRIEFINGS 2. Discussion of the April Director’s Report covering public programming highlights, and APL facilities updates, by Roosevelt Weeks, Director of Libraries. The presentation was made by Roosevelt Weeks, Director of Libraries. Library Commission Meeting Minutes DISCUSSION AND ACTION ITEMS 29, April, 2024 3. Discussion and approve a recommendation to support Austin Public Library establishing a City Poet Laureate Program and Committee A motion to approve the recommendation to support Austin Public Library establishing a City Poet Laureate Program and Committee was made by Commission Member Mehta and seconded by Vice Chair Infante Huerta on a 8-0 vote with Commissioner Member. 4. Discussion and conduct elections for the Chair and Vice Chair of the Library Commission. A motion to nominate Vice Chair Infante Huerta as Chair was made by Chair Smith. Commissioner Mehta agreed to accept the nomination as Vice Chair. No other nominations were made. Lynda Infante Huerta was elected as Chair and Sheila Mehta was elected as Vice Chair on a 8 – 0 vote. Commission Member Masters absent. FUTURE AGENDA ITEMS Kids Block Party and Summer Reading Programming at May Meeting Cooling/Warming Centers at Library Facilities Adjournment: Chair Infante Huerta adjourned the meeting at 6:50 p.m. without objection.
