Backup — original pdf

Backup

Director’s Report December 2024  TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………3 Capital Projects Update …………………………………………………………………………………………………………………………………..3 Gallery ……………………………………………………………………………………………………………………………………………………………………..4 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….5 Programs ………………………………………………………………………………………………………………….…………………………………………….6 Cardholders & Visitors …………………………………………………………………………………….……………………………………………….7 Circulation………………………………………………………………………………………………………………….…………………………………………..8 Check Outs & Conference Rooms……………………………………………………………………………………………………………..9 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..10 Volunteers.………………………………………………………………….…………………………………………………………………….………………….11 Budget & Expenditures .………………………………………………………………………………………………………………………………….11 1HIGHLIGHTS APL Strategic Plan The implementation phase of Austin Public Library's Strategic Plan began on October 1st . This phase was launched with a Roadshow led by our Chief Administrative Officer and Business Process Consultant Senior, where they engaged with 40 different library work groups. The goal of the Roadshow was to educate staff about the Strategic Plan in a more intimate setting, fostering focused discussions and allowing for questions. Moving forward, the implementation phase will focus on identifying key data points, establishing systems, creating new policies and procedures, and collecting data to analyze during the baseline year. City Council Action On November 21, 2024, City Council authorized the negotiation and execution of an amendment to a contract for continued wireless communication services and equipment for all City departments with T-Mobile USA Inc., to increase the amount by $1,275,000 for a revised total contract amount not to exceed $1,600,000. Austin Public Library was added to the contract in order to secure the purchase of 500 T- Mobile 5G Inseego Wi-Fi Hotspots, to be added to the Library’s collection for circulation to the public. Our current collection of circulating Wi-Fi Hotspots from Moxee are reaching their end of life, and increased demand on the limited supply has resulted in long waits for the devices. The new Hotspots will be ready for circulation to the public beginning in January 2025. No upcoming scheduled council items have direct Library impact. Legislative Bills Bill pre-filing for the 89th Texas Legislature began on November 12, 2024. Austin Public Library, in conjunction with the City of Austin Intergovernmental Relations Office, have identified the following bills as having a potential positive or negative impact on APL and its operations. SB 88 - Relating to the prosecution of the criminal offense of sale, distribution, or display of harmful material to a minor. Potential APL impact: Negative. SB 89 - Relating to defenses to prosecution for certain criminal offenses involving material or conduct that may be obscene or is otherwise harmful to children. Potential APL impact: Negative. 2SB 242, HB 267, HB 1434 – (identical bill language) Relating to affirmative defenses to prosecution for certain criminal offenses involving material or conduct that may be obscene or is otherwise harmful to children. Potential APL impact: Negative. SB 422, HB 1480 - (identical bill language) Relating to the award of library construction grants by the Texas State Library and Archives Commission. Potential APL Impact: Positive The 89th Texas Legislature convenes on January 14, 2025. APL Staff Development & Appreciation Day The Austin Public Library's Staff Development and Appreciation Day (SDAD), titled "Feeling, Dealing & Healing," was an all-day event aimed at promoting professional growth and team unity. The event featured a range of talks, workshops, and training sessions, giving staff the freedom to select those that best matched their personal and professional goals. It focused on skill development while also celebrating and supporting staff well-being, and creating a positive and collaborative atmosphere for the library team. Special Events Updates In November 2024, Central Library Special Events hosted a total of 18 events, including 13 rentals and 5 co-sponsorships, plus 2 film/photography requests (photo requests not included in the event tally), with a total estimated attendance of 2,322. Co-sponsorship partners include: - Headwaters School (Founding Day Fling on 11/2) - The Library Foundation (STORIES Gala on 11/7) - Generation SERVE (Family Volunteer Day on 11/9) - City Manager’s Office (Department Directors Meeting on 11/12) - COA – Office of Civil Rights (Veteran Resource Fair on 11/13) COA Department events include: - City Manager’s Office (Department Directors Meeting on 11/12) - COA – Office of Civil Rights (Veteran Resource Fair on 11/13) - COA Law Department – Public Information Request Division (2024 Public Information Request SPOC Conference – rental event, not co-sponsored) 39 Capital Projects Updates Carver and Yarborough Faulk Building and History Center Bid Phase Updates: Carver: TBD Carver will go in-house to be bid out by Austin Public Library facilities (heating, ventilation, air conditioning, solar panels, decking repair, and roof overlay). This project will likely be a complete tear off the existing modified Bitumen roofing system Spring/ Summer Implementation. In the Interim, to stop water intrusion. Temporary roof repairs have taken place. Interior patch and paint of water damaged areas will start in January. Yarborough: The Yarbrough reroof project started on 9/9/24 and completed on 9/25. 20-year warranty has been issued. Roof top units have arrived, installation schedule pending. Next Milestone: Heating and air conditioning replacement and controls upgrade- early January Expected Start/End: Reroof Complete HAVC: January Actual Start: To be determined Old Quarry, Willie Mae Kirk, & St. John Construction and Design Phase Updates: Plan sets are in process for both branches for mechanical, electrical, plumbing, structural, civil and architectural plans. Lighting design is in development. Willie Mae Kirk testing has been completed and a substantial amount of remediation work must be done. Floor plan, finishes and furniture plan are in process. Next Milestone: Old Quarry: Electrical service and panel upgrade, HVAC commissioning and controls installation. Willie Mae Kirk: remediation schedule early February (TBD). Finalize floor plan and finishes for Willie Mae. Shelving requirements to be reviewed w/Willie Mae branch manager. Update budgets and all schedules to accommodate overlapping work at both sites. Set meeting to review plans, furniture and upholstery for St John in January. Expected Start: July 15, 2024. Actual Start: 1st Quarter 2025 95% Construction Phase Updates: Faulk building final building inspections in progress. Final punch-walk items to be addressed at the History Center. Next Milestone: Final Completion anticipated in January 2025; 99% Construction Phase Expected End: 1st quarter 2025 Actual Start: Nov. 4, 2022 Little Walnut and Menchaca Design Phase Updates: Corrections are being made on 60% Design Development drawings, due on 12/20. APL to provide standardized finishes to consultant for submittal. APL has removed roof work and HVAC from the scope of both branches. The roof for Menchaca is expected to be replaced in February 2025. Furniture plans to be completed by 1/01/2025. Next Milestone: Completion of Design Development by 1/1. Construction Documents expected by 2/01/2025. Expected Start: 07/01/2025 Actual Start: TBD Hampton Parking Lot Extension Construction Document Phase Updates: Quality Management division review completed for 60% construction Drawings. Next: Milestone: 90% Construction Drawings and review. Timeline has been updated by Public Works Project Manager. Expected Start/End: Winter/Spring 2025 Actual Start: February/March 2025 4Gallery Faulk and History Center Yarborough Old Quarry Willie Mae Kirk 5APL Data & Numbers (As of November 30, 2024) 6 PROGRAMS Programs by Audience 363 320 253 230 228 225 45 28 33 September October November Adult/Fam Teen Children Programs In-Person, Virtual, Outreach 700 600 500 400 300 200 100 0 595 50 12 644 113 September October 18 November 12 Number of In-Person Programs Number of Virtual Programs Number of Outreach Events 486 70 14,134 400 350 300 250 200 150 100 50 0 30,000 25,000 20,000 15,000 10,000 5,000 0 All Programs Attendance 25,000 17,477 September October November Total In Person, Virtual, Outreach 7 CARDHOLDERS & VISITORS Cardholders 350,000 330,415 358,222 349,196 400,000 300,000 250,000 200,000 150,000 100,000 50,000 0 6,359 6,002 39,709 September October November Active New Library Visitors in November 71,008 213,635 System Central 8 CIRCULATION 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Cirulation Audience 282,833 284,037 289,555 198,225 199,168 188,916 119,834 123,068 113,857 26,011 25,484 25,533 September October November Adult Physical Youth Physical Adult Digital Youth Digital Digital Circulation 136,027 129,118 134,934 131,438 135,928 130,670 34,986 34,773 39,691 7,877 836 September 7,698 687 October 8,231 568 November EBOOK EAUDIO EVIDEO EMUSIC PERIODICAL 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 9 CHECK OUTS & CONFERENCE ROOMS Check Out Trends for November 315,088 320,000 315,000 310,000 305,000 300,000 295,000 303,389 November Physical Virtual Central Express vs Desk 1,360 System Express vs Desk 27,871 20,050 145,569 Central Express Central Desk System Express System Desk Central Conference Room Use 43 Branch Conference Room Use 257 587 948 Internal External Internal External 10 PLATFORMS & TECH New Platform Users 1,984 2,172 2,066 738 388 787 788 67 78 66 305 301 September October November CloudLibrary Kanopy Overdrive Website Hits 1,986,745 1,974,531 Hoopla 1,833,348 Devices 15 522 September October November Website Hits Hot Spots Laptops WiFi Connections & Computer Sessions 2500 2000 1500 1000 500 0 2,000,000 1,950,000 1,900,000 1,850,000 1,800,000 1,750,000 November October September 23,996 35,967 18,106 40,816 26,673 36,057 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Computer Sessions WiFi Connections 11 VOLUNTEERS $32,376 $37,346 APL Volunteers 1,225 1,076 $28,438.68 1,413 147 191 180 September October November Active Volunteers Hours Salary Value $40,000 $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0 BUDGET & EXPENDITURES 1600 1400 1200 1000 800 600 400 200 0 12