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Director’s Report September 2024  TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………3 Capital Projects Update …………………………………………………………………………………………………………………………………..3 Gallery ……………………………………………………………………………………………………………………………………………………………………..4 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….5 Programs ………………………………………………………………………………………………………………….…………………………………………….6 Cardholders & Visitors …………………………………………………………………………………….……………………………………………….7 Circulation………………………………………………………………………………………………………………….…………………………………………..8 Check Outs & Conference Rooms……………………………………………………………………………………………………………..9 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..10 Volunteers.………………………………………………………………….…………………………………………………………………….………………….11 Budget & Expenditures .………………………………………………………………………………………………………………………………….11 HIGHLIGHTS Leadership Transitions This month marks the end of the tenure of Roosevelt Weeks as Director of Libraries at Austin Public Library. Having served as Director of Austin Public Library since 2017, Roosevelt Weeks has accepted the position of Library Director for Fort Bend County Libraries in Fort Bend County, Texas. Mr. Weeks’ final day as Austin Public Library Director will be September 27, 2024. Beginning September 28, 2024 current Assistant Director Hannah Terrell will become Acting Director for Austin Public Library. North Village Branch Renamed John Gillum Branch The Austin City Council has passed an ordinance renaming the North Village Branch Library on Steck Avenue after former Austin Public Library Facilities Manager John Gillum. John Gillum worked for Austin Public Library from 1979 until his retirement in 2019. He was the Facilities Planning Manager and later the Facilities Process Manager, overseeing every aspect of the planning design, construction, and renovation of all Austin Public Library facilities and playing a significant role in the relocation and development of the North Village Branch Library. APL Staff Development Day Austin Public Library leadership hosted a Staff Development Day themed “URL: Unreal, Relearn, and Learn” where all staff attended a day-long virtual working session. The day-long working session included a keynote speaker, leadership presentations, and 14 different cohort groups with 30+ staff in each group. The cohort groups were administered by leadership and guided staff through three themed learning sessions focused on adaptability and resilience. I.D.E.A.L. Summer Workshop Series This summer, APL's Inclusion, Diversity, Equity, Access in Libraries (I.D.E.A.L.) office hosted the summer series "Organizational Culture Transformation” workshop. I.D.E.A.L partnered with AISD's Organizational Transformation Team to facilitate and explore essential topics of inclusion, diversity, equity, and access in libraries. The collaborative series offered a dynamic range of thoughtfully designed sessions to deepen understanding and enhance daily operations by creating an inclusive library experience for all. Through interactive workshops and expert-led discussions, 1participants were able to gain insight and learn practical tools to adopt equitable practices and policies that embrace differences and diverse communities. Spicewood Springs Branch Expand Language Learning Programs Over the past year, the number language learning programs and programs hosted fully in world languages at Spicewood have grown enormously. In addition to weekly Talk Time and ESL classes, Spicewood is now offering Practiquemos classes, monthly Ukrainian story times, and occasional programs in Mandarin Chinese. Howson Branch Hosts Pride-Themed “Games Y’all” In partnership with the Museum of Human Achievement, Howson Branch Library hosted an August pride-themed “Games Y’all”, a monthly showcase highlighting queer independent game developers, digital artists, industry insiders and fans of the medium. Almost 150 people attended the program, socializing, gaming and sharing input and feedback on each other’s projects. Mural at Little Walnut Creek Branch Little Walnut is getting a mural by East End Eclectic! Founder of East End Eclectic, Ruben Esquivel, is a local artist of Mexican, Spanish, and Native American descent. Ruben describes himself as a muralist, canvas artist, and designer and credits his exposure to various creative outlets to pursuing a multidisciplinary art career. East End Eclectic is a full-service creative agency that provides opportunities for artists. Their current focus is on large scale portrait work highlighting indigenous subjects and people of color and painting them in spaces that once belonged to them. Central Library Special Events In August 2024, Central Library Special Events hosted a total of 13 events, including 11 rentals, 2 co-sponsorships, and 4 film/photography requests, with a total estimated attendance of 1,790. Co-sponsorship partners include: - City Manager’s Office – Department Directors Meeting (8/21) - African American Heritage Network – AAHN Speed Mentoring 2024 (8/30) COA Department events include: event - City Manager’s Office – Department Directors Meeting (8/21) – co-sponsored - Austin Public Health – Meeting (8/28) – rental event, 50% discount applied for COA Department per fee schedule - African American Heritage Network – AAHN Speed Mentoring 2024 (8/30) – NOTE: AAHN is not a City Department but is City-affiliated group 29 Capital Projects Updates Faulk Building and History Center Cepeda Trail 95% Construction Phase Updates: Faulk building progress continues with addressing punch walk items. Final punch walk items remain at the History Center. Next Milestone: Final Completion anticipated in September 2024; 95% Construction Phase Expected End: 3rd quarter 2024 Actual Start: Nov. 4, 2022 Complete Updates: The Meter for the Cepeda Trail has been connected. Light Poles have been rewired and light are now on. Trash can have been added to the trail alignment to reduce the litter. Next Milestone: N/A Expected End: August 2024 Actual Start: Oct. 20, 2023 / Carver and Yarborough Bid Phase Updates: Carver: TBD Carver will go in-house to be bid out by APL facilities (heating, ventilation, air conditioning, solar panels, decking repair, and roof overlay. This project will likely be a complete tear off of the existing roofing system. Yarborough: APL Facilities received quotes for Yarborough roof overlay Re- Roof has been schedule for 9/9/24. 3-4 weeks for roofing repairs and 2 weeks for clerestory repair. Proposal for new Air and Heating Equipment has been received from Entech. Next Milestone: APL will begin the procurement process for the roofing and air conditioning. Finalizing lead times on materials. Expected Start/End: TBD Actual Start: TBD Hampton Parking Lot Extension Construction Document Phase Updates: 100% Construction Drawings have been completed by the consultant. All documents required have been submitted for completeness review, permitting should be underway in late fall, for a winter construction start. The Hampton Project team is not anticipating branch closures. Next: Milestone: Level 3 Cost estimate for parking construction, Electrical upgrade, and Electric Vehicle charging has been produced. Expected Start/End: Fall 2024- Winter 2025 Little Walnut and Menchaca Design Proposal Phase Updates: The consultants are in Design Development and are at 60% completion. Site visits have been conducted with APL, consultant and CDS manager to review design concepts and front entry. Due to conditions of systems, APL will likely replace HVAC equipment on both prior to construction phase. Next Milestone: Review Design Development renderings. Completion of Design Development by end of August. Expected Start: 05/01/2025 Actual Start: TBD Old Quarry, Willie Mae Kirk, & St. John Construction and Design Phase Updates: The roof for Old Quarry has been completed. Due to the extensive remediation work, the interiors are down to the studs. HVAC replacement is expected in two weeks. Willie Mae Kirk is closed, and Facilities is removing existing furniture and shelving. Proposed plans and finishes have been presented to the Kirk family. Next Milestone. Furniture and millwork at Old Quarry to be finalized by early September. Remediation work at Willie Mae Kirk to be scheduled. Phased construction work to begin mid-September. Continue to award contracts for work. Meeting scheduled to review furniture and upholstery for St John in mid-September. Expected Start: July 15, 2024. Actual Start: 1st Quarter 2025 3Gallery Faulk and History Center Willie Mae Kirk Old Quarry 4APL Data & Numbers (As of August 31, 2024) 5 PROGRAMS 400 350 300 250 200 150 100 50 0 Programs by Audience 310 336 198 212 149 168 35 July 33 August Adult/Fam Teen Children 36 June 350 August 34 Programs In-Person, Virtual, Outreach 700 600 500 400 300 200 100 0 544 12 39 June 583 50 4 July 6 Number of In-Person Programs Number of Virtual Programs Number of Outreach Events 25,000 20,000 15,000 10,000 5,000 0 All Programs Attendance 22,193 16,823 9,891 June July August Total In Person, Virtual, Outreach 6 CARDHOLDERS & VISITORS 350,000 326,217 328,138 Cardholders 303,678 300,000 250,000 200,000 150,000 100,000 50,000 0 4,488 4,374 4,447 June July August Active New Library Visitors in August 73,634 222,104 Central System 7 CIRCULATION Cirulation Audience 295,878 303,354 288,783 210,657 219,786 216,095 150,000 128,918 138,198 132,795 29,742 30,983 29,337 June July August Adult Physical Youth Physical Adult Digital Youth Digital Digital Circulation 153,980 132,170 157,789 136,711 149,782 134,991 30,471 30,481 8,519 480 June 8,835 521 July 24,294 8,339 714 August EBOOK EAUDIO EVIDEO EMUSIC PERIODICAL 350,000 300,000 250,000 200,000 100,000 50,000 0 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 8 CHECK OUTS & CONFERENCE ROOMS Check Out Trends 358,955 349,847 340,227 370,000 360,000 350,000 340,000 330,000 320,000 310,000 300,000 290,000 334,337 325,620 318,120 Physical Virtual June July August System Express vs Desk 33,202 Central Express vs Desk 1,820 175,730 24,185 System Express System Desk Central Express Central Desk Central Conference Room Use 48 Branch Conference Room Use 315 481 1157 Internal External Internal External 9 PLATFORMS & TECH New Platform Users 2,301 2,368 2,468 963 868 351 66 302 85 82 921 360 June July August CloudLibrary Kanopy Overdrive Website Hits 2,243,404 2,143,968 Hoopla 2,163,799 June July August Website Hits Hot Spots Laptops WiFi Connections & Computer Sessions Devices 18 849 29,716 30,845 35,618 37,472 28,556 35,299 3000 2500 2000 1500 1000 500 0 2,260,000 2,240,000 2,220,000 2,200,000 2,180,000 2,160,000 2,140,000 2,120,000 2,100,000 2,080,000 August July June 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Computer Sessions WiFi Connections 10 VOLUNTEERS APL Volunteers 1844 $48,737 1521 213 $40,200 193 $27,381 152 1,036 2000 1500 1000 500 0 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 June July August Active Volunteers Hours Salary Value BUDGET & EXPENDITURES 11