Backup — original pdf

Backup

1 Director’s Report August 2024  TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………3 Capital Projects Update …………………………………………………………………………………………………………………………………..3 Gallery ……………………………………………………………………………………………………………………………………………………………………..4 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….5 Programs ………………………………………………………………………………………………………………….…………………………………………….6 Cardholders & Visitors …………………………………………………………………………………….……………………………………………….7 Circulation………………………………………………………………………………………………………………….…………………………………………..8 Check Outs & Conference Rooms……………………………………………………………………………………………………………..9 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..10 Volunteers.………………………………………………………………….…………………………………………………………………….………………….11 Budget & Expenditures .………………………………………………………………………………………………………………………………….11  HIGHLIGHTS APL Welcomes African American Cultural & Heritage Facility (AACHF) On July 1st, the AACHF began working under the Austin Public Library. AACHF plays an integral role in the City of Austin’s long-term commitment to protecting and enhancing the quality of life for African Americans. Named after the state-designated African American Cultural Heritage District, the AAHCF adds to the area’s cultural significance by offering arts, business, cultural and entertainment programming. They are currently distributing public surveys to gather feedback on how to improve services and offerings. This data will play a crucial role in shaping the future direction of AACHF based on community input and needs. Strategic Plan Summit On July 11th, the Department held a Strategic Plan Summit to introduce the implementation phase of the process. Over 80 staff members attended, representing various parts of the department. They learned about the different methods we will use to measure our success in achieving our 5 Strategic Goals, the process we followed to develop these metrics, and how our Strategic Goals align with the City's objectives. School Supply Drive On July 26th, the COA Mentor/Tutor program organized a School Supply Drive at the Palmer Events Center to support the Austin Independent School District and Gardner Betts Juvenile Detention Center. Seventy-seven volunteers collected, sorted, and packaged donations, resulting in 663 backpacks (a 44% increase from the previous year) and 287 boxes of supplies. The initiative also provided 17 students from the Boys and Girls Clubs with backpacks, supplies, and tours of City Hall, the Palmer Events Center, and the Austin Public Library’s Central Branch. APL Pride 2024 The Library celebration planning team created an evening for the LGBTIA+ community to participate in activities focused on self-expression and nurturing. Over 155 attendees participated in 13+ stations. Stations and activities included movie watching, reading, coloring, a plant talk, photo workshops, tarot reading, button making, tabling partners, maps, and a Pride Walk. The team connected activities to library services and the collection to show it is a place for all.  Passport Service Passport Services has hit some important milestones this month. By close of business on August 6th, we reached $500,000 in revenue for Passport Services. Also, as of this date, we have processed 11,981 applications for the Fiscal Year. Recycled Reads and Sustainability The beloved Recycled Reads (RR) received 919 boxes of donations! They sold 13,954 items, bringing in $17,431.56 in sales revenue. Additionally, RR diverted a total of 41,032 pounds of materials from the landfill. Central Library Special Events In July 2024, Central Library Special Events hosted a total of 11 events, including 6 rentals and 5 co-sponsorships, with a total estimated attendance of 1,362. Co-sponsorship partners include: - In Conversation with May Cobb and Gabino Iglesias – author event hosted by the Library Foundation (7/9) - The Right to Read – film screening and panel discussion hosted by United Way for Greater Austin (7/13) - District 9 Budget Open House – town hall event hosted by District 9 Council Office as a bridge of communication between Council Member Qadri and constituents regarding the City’s 2024-2025 budget cycle (7/20) - HD 49 Office Hours – hosted by Representative Gina Hinojosa in order to more effectively meet with constituents of HD 49 (7/22) - AALI – 2024 Cohort Retreat – hosted by 212 Catalysts, the African American Leadership Institute is designed to enhance civic awareness and leadership opportunities to make an innovative community impact on Central Texas (7/26) COA Department events include: - N/A in July Breakdown: - 11 events grand total - 6 rentals - 5 co-sponsorships - 1,362 estimated attendance Substantial Completion Updates: The Meter for the Cepeda Trail has been connected. Due to Vandalism early last month, the electrician will need to rewire all lighting fixtures. Reconnection of wire is TBD. Asa result of the vandalism, it has been suggested by the Facilities Process Manager to forgo the ribbon cutting for the Cepeda trail alignment. Next Milestone: Rewire for lighting standard TBD Expected End: August 2024 Actual Start: Oct. 20, 2023 Hampton Parking Lot Extension Construction Document Phase Updates: 100% Construction Drawings have been completed by the consultant. All documents required have been submitted for completeness review with Capital Delivery Services. Next: Milestone: Level 3 Cost estimate for parking construction, Electrical upgrade, and Electric Vehicle charging has been produced. Expected Start/End: Fall 2024- Winter 2025 Little Walnut and Menchaca Design Proposal Phase Updates: The consultants are in Design Development and are at 60% completion. Next Milestone: Schedule design meetings to start Design Development phase. Completion of Design Development by August. Expected Start: 05/01/2025 Actual Start: TBD Capital Projects Updates Faulk Building and History Center Cepeda Trail 95% Construction Phase Updates: Faulk building progress includes addressing punch walk items. Phase 1B work continues with final finishes and devices. Final punch walk items remain at the History Center. Next Milestone: Substantial Completion anticipated in August 2024; 95% Construction Phase Expected End: 3rd quarter 2024 Actual Start: Nov. 4, 2022 Carver and Yarborough Bid Phase Updates: Carver: TBD Carver will go in-house to be bid out by APL facilities (heating, ventilation, air conditioning, solar panels, decking repair, and roof overlay. This project will likely be a complete tear off of the existing roofing system. Yarborough: APL Facilities received quotes for Yarborough roof overlay, potentially 3-4 weeks for roofing repairs and 2 weeks for clerestory repair. Proposal for new Air and Heating Equipment has been received from Entech Next Milestone: APL will begin the procurement process for the roofing and air conditioning. Finalizing lead times on materials. Expected Start/End: TBD Actual Start: TBD Old Quarry, Willie Mae Kirk, & St. John Construction and Design Phase Updates: Old Quarry is for closed and is currently being remediated for the removal of any hazardous materials. The roof replacement has commenced. HVAC replacement is pending approval. Willie Mae Kirk is now closed and the staff have been relocated. Next Milestone: Approve floor plans and finishes for Willie Mae Kirk. Furniture and millwork at Old Quarry to be finalized by the end of August. Remediation work at Willie Mae Kirk to be scheduled. Construction work to being in late August on both facilities. Continue to award contracts for work. Meeting scheduled to review furniture and upholstery for St John. Expected Start: July 15, 2024. Actual Start: 1st Quarter 2025 Last Revised 07-26-24 Gallery Faulk and History Center Willie Mae Kirk Old Quarry Last Revised 07-26-24 APL Data & Numbers (As of July 31, 2024)  PROGRAMS Programs by Audience 310 336 182 198 212 36 June 35 July Adult/Fam Teen Children Programs In-Person, Virtual, Outreach 700 600 500 400 300 200 100 0 354 85 May 14 544 39 6 June 12 Number of In-Person Programs Number of Virtual Programs Number of Outreach Events 136 36 May 583 50 July 400 350 300 250 200 150 100 50 0 25,000 20,000 15,000 10,000 5,000 0 All Programs Attendance 22,193 14,785 16,823 May June July Total In Person, Virtual, Outreach  CARDHOLDERS & VISITORS Cardholders 326,217 328,138 300,000 283,227 350,000 250,000 200,000 150,000 100,000 50,000 0 3,759 May 4,488 4,374 July June Active New Library Visitors in June 88,644 248,325 Central System  CIRCULATION Cirulation Audience 302,736 295,878 303,354 199,162 210,657 219,786 150,000 128,486 128,918 138,198 28,792 29,742 30,983 May June July Adult Physical Youth Physical Adult Digital Youth Digital Digital Circulation 153,954 153,980 133,806 132,170 157,789 136,711 34,791 30,471 30,481 8,445 532 May 8,519 480 June 8,835 521 July EBOOK EAUDIO EVIDEO EMUSIC PERIODICAL 350,000 300,000 250,000 200,000 100,000 50,000 0 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0  CHECK OUTS & CONFERENCE ROOMS Check Out Trends 358,955 370,000 360,000 350,000 340,000 330,000 320,000 310,000 300,000 340,277 328,252 331,528 325,620 334337 Physical Virtual May June July System Express vs Desk 35,786 Central Express vs Desk 1,853 182,646 26,927 System Express System Desk Central Express Central Desk Central Conference Room Use 40 Branch Conference Room Use 292 618 1182 Internal External Internal External  PLATFORMS & TECH New Platform Users 2,201 2,301 2,368 867 294 963 351 80 66 868 302 85 May June July CloudLibrary Kanopy Overdrive Hoopla 2,243,404 Website Hits 2,106,335 2,143,968 2,300,000 2,250,000 2,200,000 2,150,000 2,100,000 2,050,000 2,000,000 Devices 33 892 May June July Website Hits Hot Spots Laptops WiFi Connections & Computer Sessions 2500 2000 1500 1000 500 0 July June May 30,845 37,472 28,556 26,864 35,299 36,296 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Computer Sessions WiFi Connections  VOLUNTEERS APL Volunteers 1844 1213 $32,060 $48,737 $40,200 1,521 178 213 193 2000 1500 1000 500 0 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 May June July Active Volunteers Hours Salary Value BUDGET & EXPENDITURES