Library CommissionJune 24, 2024

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Programs Update June 24, 2024 Jennifer Peters, Div Mgr, Programs & Partnerships Office of Programs & Partnerships (AOPP) • Develops and manages a programming plan that aligns with the mission, vision, and strategic goals of Austin Public Library • Creates system-wide processes that enable programming staff to develop, execute, and evaluate high-quality programs • Sets standards and measures effectiveness so that Library and COA leadership recognize the value of library programming to the Austin community. FY23 Changes and Updates • Developed New Program Priorities • Created Programming Manual • AOPP Team Responsibilities • Defined Program, Priorities, & AOPP Scope • Program Planning and Purchasing Processes • Revised Program Plan Submission Form • Replace “how” with “why” • Evaluation • Updated AOPP Sharepoint Landing Page • Developed Online Program Plan and PRF Submission Process • Created Trackers for Program Plans and PRFs • Providing Trainings Impact Percentage Change Oct 2022-Mar 2023 to Oct 2023-May 2024 Total Programs 2212 3860 Oct 22- Mar 23 Oct 23- May 24 % Change 75% Total Attendance 52555 102305 95% Number of Programs 2 2 - t c O 2 2 - v o N 2 2 - c e D 3 2 - n a J 3 2 - b e F 3 2 - r a M 3 2 - r p A 3 2 - y a M 3 2 - n u J 3 2 - l u J 3 2 - g u A 3 2 - p e S 3 2 - t c O 3 2 - v o N 3 2 - c e D 4 2 - n a J 4 2 - b e F 4 2 - r a M 4 2 - r p A 4 2 - y a M Program Attendance 700 600 500 400 300 200 100 0 25000 20000 15000 10000 5000 0 2 2 - t c O 2 2 - v o N 2 2 - c e D 3 2 - n a J 3 2 - b e F 3 2 - r a M 3 2 - r p A 3 2 - y a M 3 2 - n u J 3 2 - l u J 3 2 - g u A 3 2 - p e S 3 2 - t c O 3 2 - v o N 3 2 - c e D 4 2 - n a J 4 2 - b e F 4 2 - r a M 4 2 - r p A 4 2 - y a M Impact Percentage Change Oct 2022-Mar 2023 to Oct 2023-May 2024 Total Programs 2212 3860 Oct 22- Mar 23 Oct 23- May 24 % Change 75% Total Attendance 52555 102305 95% Number of Programs 2 2 - t c O 2 2 - v o N 2 2 - c e D 3 2 - n a J 3 2 - b e F 3 2 - r a M 3 2 - r p A 3 2 - y a M 3 2 - n u J 3 2 - l u J 3 2 - g u A 3 2 - p e S 3 2 - t c O 3 2 - v o N 3 2 - c e D 4 2 - n a J 4 2 - b e F 4 2 - r a M 4 2 - r p A 4 2 - y a M Program Attendance 700 600 500 400 300 200 100 0 25000 20000 15000 10000 5000 0 2 2 - t c O 2 2 - v o N 2 2 - c e D 3 2 - n a J 3 2 - b e F 3 2 - r a M 3 2 - r p A 3 2 - y a M 3 2 - n u J 3 2 - l u J 3 2 - g u A 3 2 - p e S 3 2 - t c O 3 2 - v o N 3 2 - c e D 4 2 - n a J 4 2 - b e F 4 2 - r a M 4 2 - r p A 4 2 - y a M Next Steps? • System-Wide Program Strategy • Review of Best Practices in Other Library Systems • Increased Program Measurement & Evaluation • Similar Documentation for Partnerships & Community Engagement • Database of Partnerships & Presenters FY2024 to date: • System-Wide Program Strategy Signature Programs Update • • • Changes to structure and process Addition of new required and optional holidays Kids Block Party/Summer Learning Completed review of Adult & Youth Program Coordinator duties & responsibilities • Review of Best Practices in Other Library Systems • Ongoing research • O-Deck National Impact of Library Public Programs Assessment (NILPPA) • Similar Documentation for Partnerships & Community Engagement • Increased Program Measurement & Evaluation Alignment with Strategic Goals Training—IFLA, RIPL, PLA, ALA Expertise of new staff and consultants Collaboration Request form and policy Tabling Guidelines Use of Central Library Guidelines Partnership Policies complete by August 31 • Database of Partnerships & Presenters Review of existing lists and resources Complete by August 31 • • • • • • • • • • • • Questions?