Backup — original pdf

Backup

1 Director’s Report June 2024  TABLE OF CONTENTS Highlights ………………………………………………………………………………………………………………………………………………………………………….1 Facilities Update ……………………………………………………………………………………………………………………………………………………………4 Capital Projects Update …………………………………………………………………………………………………………………………………..4 Gallery ……………………………………………………………………………………………………………………………………………………………………..5 Active Projects Timelines ………………………………………………………………………………………………………………………………..6 Project Highlights………………………………………………………………………………………………………………………………………………….7 APL Data & Numbers ………………………………………………………………………………………………………………………………………………….9 Programs ……………………………………………………………………………………………………………………………………………………………….10 Cardholders & Visitors …………………………………………………………………………………………………………………………………….11 Circulation …………………………………………………………………………………………………………………………………………………………….12 Check Outs & Conference Rooms……………………………………………………………………………………………………………..13 Platforms & Tech ……………………………………………………………………………………………………………………………………….……..14 Budget & Expenditures .………………………………………………………………………………………………………………………………….15  HIGHLIGHTS 1 Asian American Native Hawaiian and Pacific Islander Month Austin Public Library proudly celebrated Asian, Hawaiian, Pacific Islander (AHPI) Heritage Month. Observed annually in May, Asian, Hawaiian, Pacific Islander Heritage Month is a time to reflect upon and celebrate the remarkable role of the AHPI community in our nation’s history. As part of the up to 30+ programs across the library system to celebrate AANHPI, the Central Library hosted a community celebration with programs and activities including: · Storytime, "Celebrating Asian Dragons", featuring dragon folklore and myths, shadow puppet show, flannel stories and songs and rhymes and dragon art activities. · Carnatic music (a form of Indian classical) with Nischal Ananda, South Asia Institute of Austin, performing on the Carnatic Violin. · Bollywood Improv Show, an improvised Bollywood-style "rom-com", led by Director, Sid Desai, a veteran Hideout improvisor and director. · Paper Lei Making with Austin History Center · Gift shop items featuring AANHPI brands Terrazas Reopens! Terrazas branch library reopened on May 18, 2024, revealing a fresh new appearance following a two-month revitalization project led by the APL Facilities and Information System teams. We are excited to offer an updated facility to the community as we head into our summer programming. Inaugural GABFest a Success Austin Public Library hosted the first-annual Greater Austin Book Festival on Saturday, May 11, 2024, at the Central Library. The intention behind the Greater Austin Book Fest was to provide a valuable opportunity for authors, illustrators, and readers from Hays, Williamson, and Travis Counties to establish meaningful connections and engage with their community. The day-long event featured over 80 local authors hosting panel discussions and book signings, Storytimes from over a dozen local children’s authors, as well as interactive writing, bookbinding, and storytelling sessions for all ages. 2 Bike to Work Day 2024 The Bike to Work Day Team welcomed 138 bikers who stopped by the Library’s fueling station on their bike route. Participants engaged with a selection of books displayed, played with a “bike journey” spinner, and contributed to the APL bike zine. There was also APL-branded swag and a bike tool giveaway available. The APL Reading Riders Team celebrated an outstanding success during this year's Bike to Work Day, engaging a combined total of 428 participants across all events, including the afterparty. This year, the reach was expanded by adding three new branches—Carver Branch, Willie Mae Kirk, and Cepeda. This extended services across East Austin. This strategic expansion highlights commitment to equity, inclusion, and accessibility, core values of the Austin Public Library. Exhibits at Central A series of images from the tenant’s right group BASTA (Building and Strengthening Tenant Action or Buscando Acción y Soladaridad que Transforme el Arrendamiento), featuring tenants association meetings, protests, creative organizing tactics, community vigils honoring those lost in the struggle, negotiation meetings with managers, disaster supply distribution, and more opened in the Living Room of the Central Library on May 15. APL also hosted an art making workshop, featuring Yamin Lee. Central Library Special Events In May 2024, Central Library Special Events hosted a total of 26 events, including 21 rentals, 4 co-sponsorships, and 1 film/photography request, with a total estimated attendance of 4,168. Co-sponsorship partners include: Austin Public Health – Youth Initiatives Office (Internship Supervisor Orientation on 5/15), Headwaters School (Spring Concert on 5/8 and 8th Grade Graduation on 5/23), and the Indian American Coalition of Central Texas (Indian American Heritage Day 5/18). Breakdown below: May 2024: - 26 events grand total - 22 rentals (including 1 City rental for Transportation & Public Works on 5/21/2024 – the Our Future 35 Business Meet and Greet) 3 - 3 co-sponsorships - 1 film & photography - 4,168 estimated attendance Co-sponsorship/Partners Include: - Austin Public Health – Youth Initiatives Office (Internship Supervisor Orientation on 5/15) - Headwaters School (Spring Concert on 5/8 and 8th Grade Graduation on 5/23) Indian American Coalition of Central Texas (Indian American Heritage Day - 5/18) – Note: this co-sponsorship is pending City Council Resolution; it has been tentatively approved but not yet confirmed by formal resolution. APL Vacancy Report As of the latest vacancy report, the APL Vacancy rate is 7.6%. APL Human Resources continues to work closely with Hiring Managers to drive the hiring process and fill positions in a timely manner to sustain our goal of staying under a 10% vacancy rate. Capital Projects Updates Faulk Building and History Center Cepeda Trail 95% Construction Phase Updates: Faulk building progress includes addressing punch walk items. Phase 1B work continues with drywall installation and mechanical work. Final punch walk items remain at the History Center. Next Milestone: Phase 1B work to continue in May 2024; 85% Construction Phase Expected End: 2nd quarter 2024 Actual Start: Nov. 4, 2022 Carver and Yarborough Bid Phase Updates: Carver: TBD Carver will also potentially go in- house to be bid out by APL facilities (heating, ventilation, air conditioning, solar panels, decking repair, and roof overlay. Yarborough: APL Facilities received quotes for Yarborough roof overlay, potentially 3-4 weeks for roofing repairs and 2 weeks for clerestory repair. Still anticipating the proposal for heating, ventilation, and air conditioning. Next Milestone: APL will begin the procurement process for the roofing and air conditioning. Finalizing lead times on materials. Expected Start/End: TBD Actual Start: TBD Old Quarry, Willie Mae Kirk, & St. John Design Phase Updates: The Master Agreement request for procurement is on the Council’s 5/30 agenda. Working on finalizing floor plans and verifying shelving quantities. Furniture, finishes, including paint, carpet and upholstery is underway. Roof inspections, bidding, and envelope work proposal for Old Quarry ongoing. Next Milestone: Old Quarry will close for construction June 17th. Roof replacement for Willie Mae Kirk will being week of May 20th. Officially begin construction in July on both facilities. Continue to award contracts for work. Floor plan approval, procurement award approved by Council. Expected Start: July 15, 2024. Actual Start: TBD Last Revised 05-13-24 Substantial Completion Updates: Trail alignment is constructed, the second round of tree maintenance to clean up debris and a brush pile will start 5/10. Electrical Meter address was updated to a half address, following the standard across the City of Austin, a service point was also created to install the electrical meter. There will be a 14-day lead time on meter connection. Next Milestone: Debris and brush clean up 5/10/24, date for primary electrical Connection by AE, schedule Ribbon Cutting June-July Expected End: June 2024 Hampton Parking Lot Extension Site Plan and Schematic Design 40% Updates: Regional Storm Water Management has asked that we include a supplemental to the scope of work for pond repairs (RSMP will provide a waiver for cost associated with civil set.) Lighting design and Electric Vehicle Chargers were also added to the project scope. APL received and updated cost estimate at 40% construction drawings. Next: Milestone: Continue to 60% Construction Drawings; plans will include civil set to detail pond repairs. Expected Start/End: Summer 2024 – Fall 2024 Howson Substantial Completion Updates: JM walk noted minor issues with the workmanship for Howson, since repairs and correction have been made., final site inspection with JM (manufacturer) scheduled for 5/10/24 Expected End: June 2024 Actual Start: 01/10/2024 Little Walnut and Menchaca Design Proposal Phase Updates: Amendment awarded on 5/10/2024. Site visits and design charrettes completed with Capital Delivery project manager. Next Milestone: Schedule design meetings to start Design Development phase. Expected Start: 02/01/2025 Actual Start: TBD Gallery Faulk Building and History Center Cepeda Trail Last Revised 05-13-24 Active Project Timelines Last Revised 05-13-24 Project Highlights APPROPRIATIONS AND OBLIGATIONS Appropriated Obligated Little Walnut and Menchaca $5,237,997 $459,239 Hampton Parking Lot Extension $751,000 $481,165 Carver and Yarborough St John, Old Quarry, and Willie Mae $3,088,651 $4,215,000 $534,452 $615,356 Howson $994,000 $393,637 Cepeda Trail $307,000 Faulk and History Center $19,382,250 $269,583 $18,718,550 Potential Closures Construction Last Revised 05-13-24 APL Data & Numbers (As of May 31, 2024) PROGRAMS Programs by Audience 256 254 300 250 200 150 100 50 0 165 184 182 136 36 May 34 March 26 April Adult/Fam Teen Children Programs In-Person v Virtual 455 464 354 14 May 13 March 17 April Number of In-Person Programs Number of Virtual Programs 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0 All Programs Attendance 15,603 12,956 14,785 March April May Total In Person, Virtual, Outreach 500 450 400 350 300 250 200 150 100 50 0  CARDHOLDERS & VISITORS Cardholders 277,569 283,227 244,482 4,512 3,829 3,759 March May April Active New Library Visitors in May 94055 149285 Central System 300,000 250,000 200,000 150,000 100,000 50,000 0  CHECK OUTS & CONFERENCE ROOMS Check Out Trends 377,346 324,785 322,306 328,252 310,989 331,528 400,000 300,000 200,000 100,000 0 Physical Virtual March April May System Express vs Desk 32,287 Central Express vs Desk 1,511 165,456 22,303 System Express System Desk Central Express Central Desk Central Conference Room Use 65 Branch Conference Room Use 142 599 1085 Intenal External Intenal External  PLATFORMS & TECH New Platform Users 2,303 2,233 2,201 927 929 371 346 101 87 80 867 294 March April May CloudLibrary Kanopy Overdrive Website Hits Hoopla 2,028,323 1,999,931 2,106,335 March April May Website Hits 2,150,000 2,100,000 2,050,000 2,000,000 1,950,000 1,900,000 WiFi Connections & Computer Sessions 2500 2000 1500 1000 500 0 May April March 26,864 26,389 25,312 36,296 39,388 38,864 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 Computer Sessions WiFi Connections  BUDGET & EXPENDITURES