June 2022 Director's Report — original pdf

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Director’s Report June 2022 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Facilities Services ____________________________________________________________ 6 FY2018 Bond Program Summary ___________________________________________________________ 6 FY2012 Bond Program Summary ___________________________________________________________ 9 Library Priorities ____________________________________________________________ 10 Literacy Advancement ___________________________________________________________________ 12 Digital Inclusion & STEM _________________________________________________________________ 12 Equity, Diversity & Inclusion _______________________________________________________________ 12 Civic and Community Engagement _________________________________________________________ 13 Staff Development ______________________________________________________________________ 13 Workforce and Economic Development ______________________________________________________ 13 APL By the Numbers ________________________________________________________ 14 Collections Circulation May _______________________________________________________________ 14 HIGHLIGHTS Austin Completely Booked Join us for Austin Completely Booked, your summer learning experience! The Austin Public Library wants you to read, explore, and create with us this summer! Reading and learning are important all year, but in the summer it is especially important to be an active reader and learner. The Austin Public Library wants you to spend your summer with us. Austin Completely Booked is a great way for us to experience the summer together, and to keep learning. Come Read, Explore and Create with us! Plus, we’re giving away prizes for folks who complete the challenge! (While supplies last.) All ages are welcome, and there are three ways to participate: • #1 – Collect a paper form (available in English and Spanish) and a set of crayons from any library branch to use as your activity sheet. Follow the directions on the sheet and color in your badges along the way to play! • #2 – Create an Austin Completely Booked account at AustinPublicLibrary.beanstack.org! Follow the instructions on this page and join our community-wide challenge! • #3 – Create an Austin Completely Booked account via the Beanstack app from your preferred device. *To download the app, follow these instructions and learn more at Beanstack.com: • Download the Beanstack app on your device • Choose participation "at my library" • Search for and Select Austin Public Library • Create your account (username and password) • Register for Austin Completely Booked • Then, join the fun! How do you complete the challenge? To complete the program and be eligible for a prize you must: • Log 10 hours of reading time over the summer • Complete 5 activity badges by reading, exploring, and creating in your chosen badge categories How do I claim a prize after completing the Austin Completely Booked challenge? *Note: Different prizes are available for youth and adults. There are two ways to claim your prize! • #1 – Bring your completed activity form to any library branch to claim your prize. You may turn your forms into the front desk! • #2 – Visit any library branch to collect your prize! Our staff will look your account up in our system to confirm that you completed the challenge. Check out our Austin Completely Booked community to get signed up today! .  Join us this summer for Banned Camp! Banned Camp is a partnership between Austin Public Library and BookPeople. We invite you to come together, engage with books that have been banned or challenged, and be part of the conversation. We will host events and programs all summer long, for readers of all ages. We’re fans of the banned, and we think you should be too! Join us from June to August for events and programs hosted around the city. "We are very excited to be able to offer this series of events for the community to celebrate the freedom to read and free and open access and exchange of ideas. Libraries exist to give people access to all kinds of information, stories, and ideas – and unfortunately, that is increasingly under threat. This summer-long series of fun and informative events will highlight the importance of the freedom to read and why Austin Public Library stands against censorship and book banning.” -Roosevelt Weeks, Austin Public Library Director "Books take us on adventures, offer us new perspectives and ideas, and sometimes push us out of our comfort zones. They are multifaceted and not easily reduced to soundbites or headlines. That is what makes it so exciting and rewarding to be a reader! This summer we want to invite families and readers of all ages to explore recently challenged books with us; to read broadly and critically; to openly discuss which books strike chords with us as readers and what they made us think about. We hope you can join us." - Meghan Goel, Children's Book Buyer & Programming Director at BookPeople Find Banned Camp events on our event page here: Library.AustinTexas.gov/Events/BannedCamp Thank you to our partners: BookPeople, Austin Allies, Austin SBCWI, I Support #FReadom, Pease Park Conservancy, PEN AMERICA Austin Libraries exist to give people access to all kinds of information, stories, and ideas – and unfortunately, that is increasingly under threat. Roosevelt Weeks You Can Now Fill Out a Library Card Application Online You can now save time by filling out your Library Card Application online. Then, bring photo ID and proof of residence address to your nearest Library within 14 days to pick up your card. Your Library Card allows you to borrow books and Library materials online or at any Austin Public Library. Visit library.austintexas.gov/application to get started now. Library Cards are FREE for Austin residents. Non-Resident Library Cards are available for $120 annually or $35 quarterly. Nonresidents can apply for a free limited access Library Card by presenting their current/valid TexShare card from a participating library system. For more information visit library.austintexas.gov/mylibrarycard or call 512-974-7400. FACILITIES SERVICES FY2018 Bond Program Summary Description The library’s fifteen (15) 2018 Bond Funded projects are active and are in various stages of the design development phase. The projects are grouped into the following categories: Site/Civil Engineering Projects, Faulk Library Building/Austin History Center Complex Improvements, Branch Library Interior Renovation Projects, and Roof Replacement & HVAC System Upgrades. The development framework to deliver the library’s 2018 Bond Program includes Construction Manager at Risk, Competitive Sealed Proposals and Design-Bid-Build. Council approval will be needed to onboard an Interior Design Firm and furniture supplier that will identify, procure, and install specific furniture pieces and finishes to cultivate a consistent interior look and brand across five (5) different Interior Renovation Projects within the Austin Public Library (APL) system. Council approval will also be needed on for the Competitive Sealed Proposal procurement methodology so that the Competitive Sealed Proposals can be evaluated on best value criteria. The Library’s FY18 Bond Program Summaries are as follows. • CLMP180 2016 Site/Civil: Hampton at Oak Hill Parking Lot Expansion & Cepeda Branch Trail: Current Phase: Design Development Cepeda Branch Trail – Consultant is coordinating for final on-site review of electrical tie in and ten will submit 90% plans and specs for QMD review. Updated PM schedule expected late June. Public Works Department will provide the construction services to install the trail. It is the goal of the design team for the automatic gate, electric vehicle charging stations and site lighting electrical work will be undertaken by a Rotation List Consultant. Schedule • 90% plans submission 6/20/22 • Permitting process start (T.B.D.) • Bid phase start (T.B.D.) • Construction period Oct 22 to Jan 23 (Est.) • Final Completion Jan 23 (Est) Hampton at Oak Hill Parking Lot Expansion The PER (Technical Summary Report) has been completed and will be issued to APL June 2022. There is a projected funding shortage, and the PER will have the Engineers Statement of cost estimate to better identify the parking lot expansion total project cost. The PER will be detailed sufficiently to create the project’s design and construction schedule. Schedule • PER Complete June 2022 • CLMP282 Archival Repository Faulk Building & History Center Renovation: Current Phase: Construction Documents @ 90% in progress General: COA has finalized alternate decisions. The fire sprinkler, flooded conduit feeder, and additional shelving will be included in an RCA budget increase request of $1.2 Million Dollar moved from both contingency and HOT funds. The anticipated July 28 RCA was postponed until August or September and the first GMP is executed. The remaining alternate is an elevator adjustment for a more direct employee access which has been accepted at the 90% phase. Pitch Package Request: Contract and proposal has been finalized with Library staff and is awaiting execution by CCO. CMAR Spawglass: SpawGlass is preparing to start the solicitation for the bulk of this project’s scope, with solicitation of the 90% CDs the week of 6/13/22 and an anticpated bid opening of PWD has settled on a procurement plan and will start the GMP process shortly after the solicitation is posted. Cx Specs and Abatement Specs have been submitted by the consultants. 8/24/22. Budget Schedule • Appropriation $19,382,247 • Obligated $2,738, 882.18 • Balance $16,643,364.82 • Construction Documents 90% Complete May 2022 • Select Demolition August 2022 • Construction NTP August 2022 Impacts None at this time • CLMP286 Interior Renovation Projects – Old Quarry Branch Renovation; Little Walnut Creek Branch Renovation; Willie Mae Kirk Branch Renovation; Manchaca Road Branch Roof Replacement & Renovation; St. John Branch Renovation Current Phase: Schematic Design Schematic Design submittal to the library occurred April 29, 2022. A review meeting was held June 2, 2022. The project estimate will be updated prior to finalizing detailed scope items and going forward to design development.The Library Department is pursuing Council approval to execute a contract with Demco for furnishings. A supplemental amendment for the consultant to provide schematic design services was executed in January 2022. Site surveys and scope walk throughs have been completed. • Schematic Design Phase Complete June 2022 • Design Development Start Late June 2022 (Est.) • Competitive Sealed Proposal (CSP) Selection August 2023 • CLMP287 Roof Replacement & System Upgrades – Carver Branch; Howson Branch; Yarborough Branch Current Phase: Design Development APL reviewed and approved the Consultants, Baer Engineering revised proposal for Roof Replacement at Carver and Yarborough Branched and, HVAC System Upgrades at the Howson Branch. The next phase of the work includes 30 / 60 / 90 percent construction documents for the roof replacement and system upgrade projects. The new project proposal has been submitted to the PM and CCO for an amendment that reflects Baer Engineering revised scope of work. The rates have been approved. Supplemental Agreement 04 has been approved, however, some discussion on the overall fees is taking place with Baer Engineering to see the possibility of further reducing Schedule them. Schedule • Construction Documents 30 / 60 / 90 percent Start – May 2022 • Bid / Award Phase Start – September 2022 (Est.) FY 18 Bond Program Schedule All timelines are estimates and subject to change without notice. Construction starts will be staggered by branch location to minimize impacts to existing levels of service. The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin. FY2012 Bond Program Summary Description • Proposition 18: Library, Museums and Cultural Facilities Cepeda Branch Library Renovation (capacitors, condensers, expansion valve, and compressor) that require replacement and testing before the building can be cooled down. Although two compressors were recently changed in the building, the building will be warm until all HVAC repairs are complete. The HVAC work has been prioritized and is tracking to wrap up the first week of July 2022. Status The re-opening is being delayed by supply chain issues with the shipping of shelving end panels. The bookshelves cannot be re-stocked until end panels are installed to stabilize the shelving units. The original ship date was 5/5/22 but has once again been delayed. Installation of the 66” shelving end panels is a T.B.D. item. As a contingency Facilities relocated 96” surplus end panels from John Henry Faulk to Zaragoza Technical Warehouse and cut them down to 66” so that they will fit the shelving units at Cepeda. In addition, there are HVAC System components Appropriation $1,264,706; Obligated $1,257,338.18; Balance Budget / Cost $7,372.82 Schedule • Shelving End Panel Delivery T.B.D. • Shelving installation complete T.B.D. • Signage installation complete T.B.D. • Shelving books restocking complete T.B.D. • Branch Re-Opening T.B.D. Shelving without End Panels Impacts The materials supply chain delay has created a domino effect. The substitute end panels will allow for make ready for reopening with what we have. AUSTIN HISTORY CENTER Programming & Outreach On April 2, 2022- Asian Pacific American Community Archivist, Ayshea Khan, presented Stories from the South: Storytelling as Memory Family Archiving Workshop in collaboration with the Asian American Resource Center (Attendance: 12) and others like it” – Attendee survey response “This workshop on creative nonfiction was so enlightening! I will definitely be back for more of these workshops On April 24, 2022 Reference Archivist, Jennifer Hecker, Co-Coordinated and worked the Austin History Center Booth at the Austin Archives Bazaar with Digital Archivist, Nikki Koehlert. (Attendance: 350) Asian Pacific American Community Archivist, Ayshea Khan, participated in a media interview with KVUE for a segment on Stop AAPI Hate for APPI Heritage Month in May. Segment aired May 22, 2022.https://www.kvue.com/article/features/kvue-profiles-stop-aapi-hate-asian-american-pacific-islander/269- a8f74435-a9b9-47fd-89b7-e8b35d7e2db1 Records Analyst, Jenna Cooper, participated in a media interview with KEYE discussing the 100th anniversary of the twin tornadoes that hit Austin on May 4, 1922. Aired May 4, 2022. Remembering deadly twin tornadoes that tore through Austin 100 years ago | KEYE (cbsaustin.com) Asian Pacific American Community Archivist, Ayshea Khan, participated in a media interview with KUT for a segment on early Chinese Immigration for AAPI Heritage Month in May. Segment should air in mid-May. AHC organized a tour of the Carver Museum collections and Genealogy tour, scheduled for May 16. • AHC staff met with Westbank Library to discuss the eventual transfer of Eanes archival materials that were collected by a historical society that is now defunct. • Acquired a historic surgery table from APH to add to our collection per the request of ACM Stephanie Collections Acquisitions/Donor Relations: Hayden-Howard. Archives / Space • Continued metadata clean-up for migration deliverable for Lyrasis. • Worked with COA Legal to update access to Whitman photographs Improving Access / Assisting Others: Began email communication with Chinese community member and organizer, Alice Mingfei Yi. Alice gave an oral history in 2020 and would like to donate records pertaining to her early political life and owning a Chinese restaurant in Austin. Exhibits Reference campus. We currently have a COVID-19/AHC Welcoming Exhibit on display in the AHC lobby. AAPI Communities in AAS Traveling Exhibition (AARC, FY22 – September). Research was conducted on the following requests: • A new set of researchers from UT looking into Black home ownership and appraisal values for homes east of • APA Community recommendations for Latinitas mural project. • APA Community Recommendations for PARD’s Historic Preservation, Tourism and Wayfinding Program for APA Heritage Month. • Statesman negative research for Lebanese community member, Jack Balagia. • Pease Park Conservancy – provenance of Early Juneteenth photographs.  LIBRARY PRIORITIES Literacy Advancement Austin Completely Booked . . . Your Summer Experience minutes read by August 15. StoryWalk Our community has logged almost 500,000 minutes of reading! We continue our journey to log 5,000,000 Our first StoryWalk is up and running at Milwood Branch. The featured book Senorita Mariposa looks amazing. We have three more StoryWalks to come thanks to a Texas State Library & Archives Commission grant. Those libraries are Twin Oaks, Willie Mae Kirk, and Pleasant Hill. Digital Inclusion & STEM APL is one of 19 other Urban Library Council libraries participating in the Edge360 cohort. Edge is a management tool that guides libraries of all sizes to set measurable, strategic goals for digital inclusion and to engage government and local leaders in meaningful conversations about 21st-century community needs. The results of APL’s Edge 2.0 and Edge360 assessments were provided to our Strategic Planning Team to incorporate into our Strategic Plan. Equity, Diversity & Inclusion On May 5, Southeast Branch youth librarian Alicia Niwagaba was able to bring MathHappens to the Cinco de Mayo event at the Dove Springs Recreation Center. Kids delighted in being able to create their own images using giant tangrams, build pyramids using pit balls, and color geometric necklaces while inadvertently learning about math principles from UT math students. This was a great opportunity to introduce a large number of Dove Springs residents to the work provided by MathHappens, which will be taking place regularly at Southeast Branch in the future. Civic and Community Engagement Strategic Plan and Facility Master Plan. The Community Survey is live and available for everyone in the community – library users or not – to complete. Our goal is to have 10,000 surveys submitted. The survey is available in multiple languages. https://surveyhero.com/c/APLCommunity A team of community engagement consultants is also collecting responses from community members at a variety of local events. Group 4 will be onsite in late July to complete their branch visits / assessments. Staff Development Central Library managing librarians offered customer service training sessions for Adult Services, Youth, and Circulation staff. These sessions help staff understand expectations and feel more confident in optimizing the visitor experience. Workforce and Economic Development On May 31, the North Village Branch manager Michael Abramov was at El Dorado Café. He was approached by the owner / chef who must have seen the branch manager’s Austin Public Library lanyard. He told Michael that he worked on his business plan at the library on “Hancock” (Yarborough) and also uses the one on “Steck” (North Village). It is always gratifying and useful to know that the library can be of assistance for entrepreneurs and small business owners. APL BY THE NUMBERS Collections Circulation May • Digital materials 230,011 • Physical materials 351,730 Cardholders | Visitors • Total cardholders 439,781 • New cardholders 2,791 • Active cardholders 304,028 • Visitors 159,368 WiFi Use Connections 28,952 Revenue Year to Date FY22 as of 5/31/2022 • Parking $177,917 • Event Space Rentals $256,639 • Central Gift Shop $130,416 • Passport Service $50,088 • Recycled Reads Book Store $91,295 • Total $706,355 Volunteers • 79 volunteers, 457 hours x $26.43/hr = $12,078 value Roosevelt Weeks Director of Libraries