October 2021 Director's Report — original pdf

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Director’s Report October 2021  2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 5 FY2018 Bond Program Summary ____________________________________________________________ 5 FY2012 Bond Program Summary ____________________________________________________________ 8 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 15 Faulk Building / Austin History Center Monthly Report ___________________________________________ 16 Interior Renovations Monthly Report _________________________________________________________ 18 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 24 Austin History Center _________________________________________________________ 28 Library Priorities _____________________________________________________________ 29 Literacy Advancement ____________________________________________________________________ 29 Digital Inclusion & STEM __________________________________________________________________ 29 Equity, Diversity & Inclusion ________________________________________________________________ 29 Civic and Community Engagement __________________________________________________________ 29 Staff Development _______________________________________________________________________ 30 Workforce and Economic Development _______________________________________________________ 30 APL By the Numbers __________________________________________________________ 31 Collections Usage September ______________________________________________________________ 31  HIGHLIGHTS 3 All Travis County Students Can Receive Free Austin Public Library Cards Starting October 1 Beginning October 1, 2021, any student enrolled in school in Travis County will be able to receive a free library card from Austin Public Library, even if they reside outside the city of Austin. Austin Public Library Cards are free for all city residents, and any person who is not an Austin resident is able to receive a Non-Resident Library Card for a $30 quarterly or $120 annual fee. Starting October 1, that fee will be waived for any student who either lives in or is enrolled in a school in Travis County, including private and home school students, until the completion of high school. The change to the Library’s fee schedule is the result of an updated budget for the Library approved by the Austin City Council in August and going into effect when the new fiscal year starts on October 1. The expansion of access to free Austin Public Library Cards supports the Library’s priority of Literacy Advancement, as well as the Culture and Lifelong Learning Strategic Outcome. There are tens of thousands of students who live in Travis County and outside of the city limits who attend school districts other than Austin ISD, many of them in municipalities or unincorporated parts of the county with limited or no library service. By eliminating a financial barrier to accessing the collections at our library branches, as well as to the digital resources available through the Virtual Library, the Library is advancing literacy within the Greater Austin community, as well as providing more people the opportunity to become enriched by Austin's unique civic, cultural, ethnic, and learning opportunities. A Non-Resident Austin Public Library Card functions the same as a Resident Library Card, and allows a cardholder to check out books, music, DVDs and more from 21 library locations in Austin. An Austin Library Card user can also remotely access online databases and download eBooks, audiobooks, and videos to your computer or tablet through the Virtual Library. Library staff have begun working with multiple Travis County school districts and private schools to provide students library cards directly. Students can also apply for a library card with an adult parent/guardian cosigner at any Austin Public Library location that is currently open for limited capacity in-person Express Services, or online through the Austin Public Library Card Online Application. Any student enrolled in school in Travis County can now receive a free library card from Austin Public Library.  4 Austin’s Original Courageous Female Leaders of Color Honored in Permanent Mosaic Art Installation at Austin Public Library Austin has a decades long history of female changemakers championing diversity and equity in education, social justice, media, technology and public leadership decades before it was trending - de-segregating higher education, UT athletics, even Barton Springs and so much more. Austin Public Library and the Library Foundation are presenting Legends Mosaics: Austin’s Courageous Female Leaders of Color, six commemorative mosaic portraits produced in a collaboration between Lati nitas, Austin’s only bilingual STEM nonprofit for 20 years and six Austin female artists of color. The mosaics are currently displayed outside the Central Library on the East Pavillion. The women honored through the mosaics are: Dr. Martha Cotera, founding member Chicana Caucus Dr. Teresa Lozano Long, educator, philanthropist Dr. Bertha Sadler Means, educator, social justice advocate Sylvia Orozco, founder Mexic-Arte Museum Cathy Revilla Vasquez, founder La Prensa newspapers Peggy Vasquez, producer, journalists, social justice advocate The pieces were designed by Austin artists Carmen Rangel, Lys Santamaria, Litzy Valdez, Lola Rodriguez and Veronica Ceci. The Library Foundation has generously donated the manufacturing of the permanent display structure. The mosaics will be on display at the Central Library though January 2022 and then moved to one of the Austin Public Library branches.  5 FACILITIES SERVICES FY2018 Bond Program Summary Description The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the Library’s facilities portfolio. The program is structured with a focus on project controls to ensure that overall objectives are met. July Program Summaries are as follows: • CLMP180 2016 Site/Civil: Hampton at Oak Hill Parking Lot Expansion & Cepeda Branch Trail: Current Phase: Pre-Design Cepeda Branch Trail - New Consultant is finalizing their contract and should begin final design. They have identified the need for stormwater detention at the Cepeda Branch site so there will be an alternative analysis provided as the first deliverable. Hampton at Oak Hill Parking Lot Expansion – NTP for Consultant was issued on Oct. 11, 2021. Next steps include the Consultant submitting their baseline schedule. • CLMP282 Archival Repository Faulk Building & History Center Renovation: Current Phase: Design Development Schematic Design completed the week of Sept. 14. APL met internally, reviewed the SD drawings and submitted comments to the design team. The plaza was pulled out of the main schedule to give stakeholders time to digest the information and see if additional funding can be identified to cover this add alternate scope of work. The plaza would add about four months to the construction schedule and required additional general conditions. A time sensitive request has been made to be approved or denied for the plaza addition to the project during the month of Oct. Otherwise it will be pulled as it will affect the design team and schedule too much. A risk management PPT and Add Alternate spreadsheet was reviewed by APL and staff. No decision on the fire sprinklers has been made ‐ they are awaiting the plumbing inspection of Faulk. We will carry this through DD then make a final decision. CMAR Spawglass: SG was approved to start the Faulk plumbing investigation to help make alternate decisions throughout the project. They also provided updated cost estimates to help the alternate  6 conversation with APL management and stakeholders. • CLMP286 Interior Renovation Projects – Old Quarry Branch Renovation; Little Walnut Creek Branch Renovation; Willie Mae Kirk Branch Renovation; Manchaca Road Branch Roof Replacement & Renovation; St. John Branch Renovation Current Phase: Pre Design / ADPN Complete The Library’s review of the five branch renovation projects contained in the Consultants ADPN is complete. The Consultant base estimates with add alternates exceed the FY18 construction budget. Authorization was granted to move the projects into schematic design as bare bones projects with furniture, equipment, and with an interior designer as part of the design team. Add alternates will be revisited once contingencies are refined. Negotiations with Consultant / MWM Design Group re fee and scope are being finalized. Art in Public Places was contacted Sept. 30 to initiate their involvement in the project. The project schedule will be updated to reflect program goals, design, bid award, and construction. . • CLMP287 Roof Replacement & System Upgrades – Carver Branch; Howson Branch; Yarborough Branch Current Phase: Preliminary Engineering Reports Complete The Consultant’s fee proposal to provide design services to remove the roofing and HVAC Systems at Carver and Yarborough Branches and upgrade the HVAC Controls at Howson is under final review. The next phase of the work includes schematic design and design development for the roof replacement and system upgrade projects. The project schedule will be updated to reflect design, bid award, and construction. Schedule The FY18 Bond design and construction deliverables are scheduled for 36-months with program wide substantial completion goals 2023 Q3. All timelines however are estimates and subject to change without notice. Construction starts will be staggered by branch location to minimize impacts to existing levels of service.  7 APL Appropriation Total • $34.4 M APL Program Status • Preliminary & ADPN Complete – All FY18 Bond Projects • Schematic Design Phase – Roof Replacement, System Upgrades & Interior Design Projects • Design Development Phase – Austin History Center / Faulk Archival Repository Upgrades The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin.  8 FY2012 Bond Program Summary Description • Proposition 18: Library, Museums and Cultural Facilities $13.4 Million Cepeda Branch Library Renovation Scope of Work The project consists of interior and exterior improvements to the Cepeda Branch Library. The work consists of selective demolition and upgrades to the facility interior, interior and exterior painting, exterior stucco repair, new furniture and equipment. The exterior work shall include landscape improvements and sustainability has been established as a goal of the project. Construction is proceeding, and OAC Construction Progress Meetings were held on September 3 and 17 (Sept 3 on-site, and Sept 17 virtual and on-line). Demolition and site work continues, including the rain garden Rain Garden Installation@Cepeda Appropriation $1,240,839; Obligated $1,141,235.62; Balance $99,603.38 Renovation work is progressing Substantial completion November 6, 2021 Final Completion December 6, 2021 A Site Exemption has been granted to the project, by City of Austin Development Services Department. Any delays (not substantial) will be negotiated with the contractor, including possibly absorbing any into the existing Status installation. Budget / Cost Schedule • • Impacts schedule.  9 Zaragosa Technical Support Warehouse Scope of Work To meet current building, fire and life safety codes, this project will retrofit the facility’s 35-year-old fire suppression sprinkler system at the 20,000 SF, Zaragoza Technical Support Warehouse. The fire system upgrade will protect the Library only storage facility. Status Construction is winding down as the substantial completion milestone was reached October 8, 2021; Final Completion / Punch Walk scheduled for November 8, 2021 Improvements@ Zaragosa Warehouse Mezzanine Budget / Cost Appropriation $1,115.965; Obligated $1,058,610.40; Balance $57,354.60 Schedule The time extension (moving the project Substantial Completion date from August 20) occurred October 8, 2021. There are no significant impacts to the project schedule that resulted from the time extension. University Hills Branch Parking Lot Expansion Impacts Scope of Work The work comprises of constructing a new asphalt 25 parking space expansion at the existing University Hills Branch Library parking lot. The work includes the demolition of existing structures and pavement, installation of erosion/sedimentation control and tree protection fencing, construction of asphalt/concrete parking area, construction of a concrete water quality pond, construction of associated walkways, installation of landscaping and lighting, installation of parking lot signage, installation of fencing and stub out for EV Stations.  Status 10 Construction is proceeding; with OAC Progress Meetings held on-site on August 4 and 18, 2021. The water detention pond concrete walls have been poured as have the concrete parking lot curbs. Formwork for sidewalks is also being set. Budget / Cost Appropriation $1,532,458.00; Obligated $1,224,194.34; Balance $308,263.66 Schedule • Substantial Completion November 15, 2021 • Final Completion December 15, 2021 Impacts None beyond previous described. Pleasant Hill PHASE II Scope of Work July 2020 an R/L Project Architect was retained to design interior finish upgrades to the facility. The design package included new library friendly hard surface flooring, new interior / exterior painting, Parking lot restriping, LEED night sky compliant exterior LED lighting, Power Washing of the building and fencing / screening of the roof access and power panels. Status The Phase II work has reached the substantial completion milestone. The punch list has been completed and the Contractors final payment application Shelving Installation @ Pleasant Hill and documents were submitted. Date of commencement of warranties required in Contract Documents set as August 27. Team ACFS transferred and reconstructed branch shelving. Next steps to reopen include launch team activities.  11 Budget / Cost Appropriation $1,207,307; Obligated $1,200.576.94; Balance $6,730.06 Schedule • Substantial Completion Complete • Contractor Key Transfer Complete • Ceiling Tile & Lighting 97% Complete • Shelving Delivery 100% Complete • Shelving Assembly 95% Complete • Launch Team Activities 18 Oct Start • Reopening November 15 (tentative) Shelving Installation @ Pleasant Hill  12 Program Summary FY12 Bond Program is more than 91% Complete; The status of the remaining projects details as follows; • Faulk Building & History Center - FY 12 & FY18 appropriations are combined into the FY18 Bond Program • Little Walnut Creek - FY12 & FY18 appropriations are combined into the FY18 Bond Program • University Hills Parking Lot Expansion – Final Completion 12/15/2021 (tentative) • Cepeda Branch Renovation – Final Completion 12/06/2021 (tentative) • Zaragoza Warehouse – Final Completion 11/01/2021 Note: All program final completion dates are subject to change without notice  13 Zaragosa Warehouse  14 University Hills Branch Parking Lot Expansion  Cepeda Branch / Hampton Branch (Site/Civil) Report Project Description The Cepeda Branch Library Trail Project was initiated to provide a safe, well-lighted pedestrian pathway from the Cepeda Branch Library property at 651 N Pleasant Valley Road through to Gonzalez Street under the adjacent East Seventh Street overpass. Rendering Cepeda Branch Trail The Will Hampton Branch Library has experienced heavy use by the community since the facility first opened its doors in 1997. The branch is adjacent to the equally popular Dick Nichols District Park. The project consists of adding 22 additional parking spaces to the existing parking lot. Status Schedule Budget Issues Cepeda Branch Trail - New Consultant is finalizing their contract and should begin final. They have identified the need for stormwater detention at the Cepeda Branch site so there will be an alternatives analysis provided as the first deliverable. Hampton at Oak Hill Parking Lot Expansion – NTP for Consultant was issued on October 11, 2021. Next steps include the consultant submitting their baseline schedule. Schedule has been delayed due to change in Consultant. Funding requirements may drive the schedule for the Cepeda Trail. Funding requirements for the Hampton Parking Lot expansion may add additional time. • Hampton Parking Lot Expansion: Appropriation $751,000; Obligated $137,057.13; Balance $61,942.87 • Cepeda Branch Trail: Appropriation $307,000; Obligated $58,489.56; Balance $248,510.44 Hampton at Oak Hill parking lot expansion is in the Edward Aquifer Watershed and may be subjected to more stringent environmental requirements which in turn may drive additional cost. Fiscal impacts on the budget are being evaluated for project feasibility.  16 Faulk Building / Austin History Center Monthly Report Facility Improvements & Archival Repository Expansion Project Description The Faulk Library and Austin History Center are grouped together to meet the growth demands of the City’s burgeoning population by adding much needed archival storage space, security for collections, and upgrading environmental controls. The campus will be reinforced as a single destination that will facilitate seamless interchanges between the Faulk Building, the Austin History Center, adjacent Wooldridge Square and many nearby historical sites. Photo Credit: Wikimedia Commons Status Schematic Design completed the week of September 14. APL meet internally reviewed the SD drawings and submitted comments to the design team. The plaza was pulled out of the main schedule to give stakeholders time to digest the information and see if additional funding can be identified to cover this add alternate scope of work. The plaza would add about 4 months to the construction schedule and required additional general conditions. A time sensitive request has been made to be approved or denied the plaza addition to the project during the month of Oct. Otherwise it will be pulled as it will affect the design team and schedule too much. A risk management PPT and Add Alternate spreadsheet was reviewed by APL and staff. No decision on the fire sprinklers has been made - they are awaiting the plumbing inspection of Faulk. We will carry this through DD then make a final decision. CMAR Spawglass: SG was approved to start the Faulk plumbing investigation to help make alternate decisions throughout the project. They also provided updated cost estimates to help the alternate conversation with APL management and stakeholders. It is still unknown what the updated scope will do to the schedule. The 36-42 month project start to finish goal continues to be in reach. However, the design build team anticipates adding at least 4-6 weeks to the schedule Impacts for paperwork alone. Schedule The project is currently in Design Development. Budget Estimates Appropriation $19,382,247; Obligated $1,222,335.10; Balance $18,159,911.90  17 Faulk Library Building / Austin History Center Schedule  18 Interior Renovations Monthly Report Project Description The Interior Renovations Program combines five library branch projects with similar modernization and refurbishment scopes of work. The work requires project designs that are reflective of the emerging architectural styles of our region and sympathetic to the City of Austin initiatives including citizen participation in the design processes, Art in Public Places, and project team participation by minority and women-owned The ADPN’s were completed by MWM DesignGroup, Civil Engineering, Architecture & Landscape Architecture, Encotech Engineering Consultants Mechanical, Electrical, Plumbing, Jose I. Guerra, Inc. Consulting Engineers Structural Altura Solutions ADA. Design and bid summaries and SD cost estimates for the five branches are as businesses. follows. Willie Mae Kirk The proposed improvements to the Willie Mae Kirk Branch will constitute “municipal building renovations”, as addressed by Council Resolution 20071129-045. The scope of work is expected to include work in all the major categories of LEED and thus full compliance with the LEED Silver certification requirements is expected. The minimum budget threshold for LEED rating is listed as $300,000 for “municipal building renovations” Based on the assessment of the Willie Mae Kirk Branch Library, the design team recommends the following improvements. Base of Design (BOD) & Base Bid: • New egress door from main library space to exterior and from meeting room to exterior (required egress) • ADA Improvements (per evaluations by Altura) • New family restroom (required to meet plumbing fixture count) • LED lighting (required for LEED) • HVAC: Add outside air to meet code and repair/replace existing exhaust fans only (required by code) • New flooring (“library-friendly” type, not carpet) • Modify existing circulation desk so that staff can exit on two sides. • New interior painting • New ceilings • Additional electrical outlets • Additional data outlets (6) • Furr-out columns for new electrical and data outlets and to conceal existing conduit. • Reseal glass at existing windows.  19 • Provide vision glazing from Children’s area of the reading room into youth computer lab (Safety and • Provide vision glazing from Vestibule to Meeting Room (Safety and Supervision concern) Supervision concern) SD Base Estimate • Base Estimate: $953,838 Status Little Walnut Creek Branch Negotiations with Consultant / MWM Design Group re. fee and scope to include interior design services are being finalized. AIPP was contacted 9/30/2021 to initiate their involvement in the project. The project schedule will be updated to reflect program goals, design, bid award, and construction. The proposed improvements to the Little Walnut Creek Branch will constitute “municipal building renovations”, as addressed by Council Resolution 20071129-045. The scope of work is expected to include work in all the major categories of LEED and thus full compliance with the LEED Silver certification requirements is expected. The minimum budget threshold for LEED rating is listed as $300,000 for “municipal building renovations”. On the basis of the assessment, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries. Further description follows: Base of Design (BOD) & Base Bid • New Entrance: Rebuild exterior stair and ramp with ADA compliant slopes and landing. • ADA Improvements (per evaluations by Altura) • LED lighting required for LEED rating (required for LEED) • Replace rusted standing seam metal roof • New flooring (“library-friendly” type, not carpet) • New interior painting (might be able to use FFE budget) • New ceilings • Additional electrical outlets • Additional data outlets (6) • Repair sidewalk to eliminate trip hazard • Remediate sewage back-up; install backcheck valve. • Replace AHU Units 1 through 4 only. • Modify existing circulation desk so that staff can exit on two sides.  Construction Cost Estimate • The SD Estimate for BOD & Base Bid is $1,451,684 20 Status Old Quarry Branch Negotiations with Consultant / MWM Design Group re fee and scope are being finalized. Art in Public Places was contacted September 30, 2021 to initiate their involvement in the project. The project schedule will be updated to reflect program goals, design, bid award, and construction. The proposed improvements to the Old Quarry Branch will constitute “municipal building renovations”, as addressed by Council Resolution 20071129-045. However, the scope of work is not expected to include work in all the major categories of LEED, including “Energy and Atmosphere”, and thus compliance with the LEED Silver requirements is not expected to be required. On the basis of the assessment of the Old Quarry Branch Library, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries: Base of Design (BOD) & Base Bid • ADA Improvements (per evaluations by Altura) • New flooring (“library-friendly” type, not carpet) • New interior painting Wood Exterior Trellis and Vine • New acoustical ceiling tile (where missing) at Meeting Room perimeter • Remove wallpaper at Meeting Room and retexture walls. • Additional electrical outlets • Additional data outlets (6) • Secure loose Telecom wiring (visible on exterior at several locations). • Modify existing circulation desk so that staff can exit on two sides. • Removal of trellis and vine • New acoustical ceiling tile (to replace “popcorn” finish. Keep all suspended wood trellis and cloud structures). • Remove and replace failed insulated glass at Reading Room windows (where seal is broken, and glass is filled with debris). Window frames shall be kept. • Repair detached and rotted wood fascia and trim (Life Safety)  Construction Cost Estimate • Base Estimate is $734,543 Status 21 Negotiations with Consultant / MWM Design Group re fee and scope are being finalized. Art in Public Places was contacted September 30, 2021 to initiate their involvement in the project. The project schedule will be updated to reflect program goals, design, bid award, and construction. Manchaca Road Branch The proposed improvements to the Manchaca Road Branch will constitute “municipal building renovations” as addressed by Council Resolution 20071129-045. However, the scope of work is not expected to include work in all the major categories of LEED, including “Energy and Atmosphere” and“Water Efficiency”, and thus ompliance with the LEED Silver certification requirements is not expected to be required. On the basis of the assessment of the branch, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries. Base of Design (BOD) & Base Bid • ADA Improvements (per evaluations by Altura) • New flooring (“library-friendly” type, not carpet) • New interior painting • Line interior storm drains within columns with epoxy lining (to address leakage) • Additional data outlets (6) • Additional electrical outlets only. No other electrical improvements, except to meet ADA requirements, code and where required for other scope. • Meeting Room Acoustical and Storage Improvements (acoustical clouds, additional storage cabinets and chair rail). • Acoustical improvements at youth computer lab: Add additional ACT ceiling where open to structure. • Modify existing circulation desk so that staff can exit on two sides. Construction Cost Estimate • Base Estimate is $760,670  22 Negotiations with Consultant / MWM Design Group re fee and scope are being finalized. Art in Public Places was contacted September 30, 2021 to initiate their involvement in the project. The project schedule will be updated to reflect program goals, design, bid award, and construction. Status St. John Branch The proposed improvements to the S. John Branch will constitute “municipal building renovations” as addressed by Council Resolution 20071129-045. However, the scope of work is not expected to include work in all the major categories of LEED, including “Energy and Atmosphere” and “Water Efficiency”, and thus compliance with the LEED Silver certification requirements is not expected to be required. On the basis of the assessment of the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries: Base of Design (BOD) & Base Bid • ADA Improvements (per evaluations by Altura) • New interior painting (might be able to use FFE budget) • Additional electrical outlets • Additional data outlets (6) • Add automatic door operator to existing entrance doors. • Provide new computer desks (FFE budget) • Add four new computers (FFE budget) Construction Cost Estimate • Base Estimate is $253,296 Status • Provide reduced height bookshelves for visibility to back of library from circulation desk (from FFE budget) • Replace permanent wall signage with flexible signage Negotiations with Consultant / MWM Design Group re fee and scope are being finalized. Art in Public Places was contacted September 30, 2021 to initiate their involvement in the project. The project schedule will be updated to reflect program goals, design, bid award, and construction.  23 Interior Renovations Schedule  24 Roof Replacements & Systems Upgrades Monthly Report Project Description The Roof Replacements & Systems Upgrades, combines six library branch projects with similar scopes of work for roofing system rehabilitation to extend the life cycle and or HVAC Systems and controls upgrades. The final Preliminary Engineering Reports (PER) dated 20 July and cost are summarized as follows. Carver Branch The Carver Branch Library has various systems at the end of their useful lifespan. The project team has performed various assessment and testing protocols following generally accepted code requirements to arrive at project scopes for the systems comprising this contract. These systems need to be repaired, renovated, or replaced. Various cost models were used in cost/benefit analysis to arrive at the recommended best value selections. In addition to the systems considered in this engagement, the Baer team was asked also to provide an estimate of cost to repair the building envelope. The PER total project costs to address these elements at A proposal for design phase services was received from the Consultant / Baer Engr. on September 17, 2021. Carver Branch Library are estimated at $1,458,000. Negotiation for design services is currently underway. Howson Branch The Howson Branch Library has mechanical and electrical systems that need updating or replacement. The project team has performed various assessment and testing protocols following generally accepted code requirements to arrive at project scopes for the systems comprising this contract. These systems need to be repaired, renovated, or replaced. Various cost models were used in the cost/benefit analysis to arrive at the recommended best value selections. Systems considered in this engagement include HVAC and electrical systems. The cost for this work is estimated to be: $137,206. The PER total project cost appear to be within the construction budget of $575,900. The proposal for design phase services was received from the Consultant / Baer Engr. On September 17, 2021. Negotiation for design services is currently underway.  Yarborough Branch 25 The Yarborough Branch Library has various systems at the end of their useful lifespan. The Baer team has performed various assessment and testing protocols following generally accepted code requirements to arrive at project scopes for the systems comprising this contract. selections. These systems need to be repaired, renovated, or replaced. Various cost models were used in cost/benefit analysis to arrive at the recommended best value The PER total project costs to address these elements at Yarborough Branch Library are estimated at $1,258,945. A proposal for design phase services was received from the Consultant / Baer Engr. on September 17, 2021. Negotiation for design services is currently underway. APL MANAGED ROOFING PROJECTS The following three CIP roofing projects are being managed in-house by APL Project Coordinator. The SOW was developed with information pulled from the Consultant PER reports. Cost proposals from the City’s Roofing Contractor Project cost are being evaluated against the SOW requirements. The status of the three in-house roofing projects detail as follows: SPID #12701.001 University Hills Branch Status: Construction commenced September 23, 2021 and is expected to complete by October 15, 2021. The center TPO portion of the roof repair has been completed. The repair of the metal roof and gutter/downspout replacement are the pending scope items to be completed. University Hills Roof Replacement Drone Photo SPID #1291.004 Spicewood Springs Branch Engr./ Consultant PER. Status: Job quote pending revision & update from roofing contractor to better reflect recommendations from the  26 SPID #1289.002 Ruiz Branch Status: Site visit to evaluate scope with contractor performed September 16, 2021. Updated job quote pending revision from roofing contractor that better reflect recommendations from the Engr. / Consultant PER. The design and construction program’s deliverables for CLMP 287 Roof Replacement and System Upgrades is programmed for a 36-month timeline. All timelines are estimates and subject to change without notice. Program Construction starts will be staggered to minimize impacts to existing levels of branch services. (See Gantt Chart) The Association of General Contractors of America recently warned about substantial increases in building materials costs and other supply chain challenges, with their chief economist Ken Simonson saying, "Fast-rising materials costs, lengthening or uncertain delivery times, and rationing of key inputs threaten to drive up the cost and completion time for many vital projects and [could] potentially set back the recovery in construction Schedule Impacts employment Roof Replacements & Systems Upgrades Schedule 27  28 AUSTIN HISTORY CENTER Programming & Outreach • Community Archivist Marina Islas gave a Spanish-language presentation ”Historias de Austin” to Seminary • Molly Hults gave a presentation to Menchaca Elementary School 4 th Graders. • Jenna Cooper gave an Austin true crime program for Family Eldercare. • Donations were received including materials from the Montopolis Friendship Community Center, Top Ladies of Distinction, Capital City Chapter, and McCallum High School of the Southwest. Collections Exhibits • Keeping Austin Cool is the current exhibit. It features advertising hand fans.  29 LIBRARY PRIORITIES Literacy Advancement The Central Library will be hosting the Texas Book Festival on Sunday, October 31. The Festival will have several events going on throughout the building. Impact of Virtual Book Club: The Youth Librarian at the Hampton Branch received a comment after the September meeting of the Mother-Daughter Book Club that expresses the impact that this program has: “Thank you for picking books with hard topics. I’ve only been coming to book club for three months, but the books you’ve chosen books that talk about racism, bullying, refugees, and other hard topics that I don’t think I would have talked to my kids about. Once they go to school, you don’t get to see them all the time. My daughter and I take turns reading chapters out loud. We get to stop and talk about how things make us feel, if it’s happened to us, and what to do in those situations. Sometimes my other children are around and we get to talk about those things with them as well. I don’t think I would have asked my son if he’s ever been bullied without these books. Thank you.” Digital Inclusion & STEM The Seed Library at the Ruiz Branch continues to be very popular. Roughly 128 seed packets were distributed this month. Since its inception in May 2021, 647 seed packets have been distributed. Community members have also begun to donate to the Ruiz collection for others to take. Equity, Diversity & Inclusion Virtual Storytimes a Win for Customers and a Boost for Staff Morale – Several Children’s Services staff are offering virtual storytimes this month, with customer compliments rolling in, thanking the library for the opportunity to safely attend literacy and multi-lingual literacy supporting events for their young children, who still are unable to be vaccinated. Staff report feeling overjoyed to be able to connect again with our young customers in ways that support the development of a lifelong love of learning.  30 Hampton Branch staff took books and videos to the elders at Brookdale-Gaines Ranch on the morning of September 22, resuming regular visits that had ended with the COVID-19 lock-down in March 2020. They also brought two laptop computers; so that they could check items out and also issue new cards or update existing ones. initiatives: Civic and Community Engagement APL’s Children’s Librarians recently met with AISD’s Professional Resource Center. The meeting resulted in four 1. APL Youth Staff are invited to attend AISD’s annual Librarian Professional Learning Conference. We will present on our Brainfuse service. 2. APL Youth Librarians will participate in their popular annual Battle of the Books for high school students. APL will provide book questions and giveaways for the winners. 3. APL’s story stroll/Nature Smart Libraries cohort is invited to meet with AISD’s active Story Stroll group. 4. We’re meeting with Stella to plan how to highlight APL services and databases on AISD resource sites. Recently, the Teen Central staff supported a new regular to Teen Central. Staff connected him to resources to find a caseworker to help him navigate finding food and shelter and health services, and other staff helped him with communications as he tried repeatedly to get his transcripts so he could finish his registration at Garza High. We are happy to say we haven’t seen him much later in September because he’s attending classes at Garza High School. Periodic requests for support needs for homeless teens has also led to an internal discussion of a teen-specific Social Services information guide that could help teens navigate their specialized social service needs without having to wade through all the information and resources that are adult-specific. Staff Development On September 26, Southeast Branch interns presented their project at the Public Library Association’s Inclusive Internship Wrap-Up Event. Their project, Be Your Expression, an exploration of adolescent mental health in Southeast Austin, will debut in October in conjunction with Mental Health Awareness month. Workforce and Economic Development Ruiz Branch staff continue to help more individuals fill out job applications for extended periods of time; and more members of the public continue requesting to use private spaces for the purpose of interviewing for employment virtually. Several customers visit the St. John Branch daily for computer and wifi access. They require a great deal of technical assistance while working on tasks like job applications, resume writing, searching for community services, and completing government forms online.  31 APL BY THE NUMBERS Collections Circulation September • Digital materials 209.573 • Physical materials 376,324 Cardholders • Adult resident 245,661 • Adult non-resident 6,619 • Youth resident 42,321 • Youth non-resident 884 • eCards resident 7,996 • eCards non-resident 3,887 • Student Cards 95,726 • All cards 408,999 Website Page Views • Library website 1,750,503 WiFi Use Connections 19,929 Revenue Year to Date FY21 • Parking $109,266 • Event Space Rentals $23,412 • Central Gift Shop $72,968 • Passport Service $16,853 • Recycled Reads Book Store $23,741 • Total $246,240 Roosevelt Weeks Director of Libraries