July 2021 Director's Report — original pdf

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Director’s Report July 2021  2 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Facilities Services ____________________________________________________________ 4 FY2018 Bond Program Summary ___________________________________________________________ 4 FY2012 Bond Program Summary ___________________________________________________________ 6 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 13 Faulk Building / Austin History Center Monthly Report __________________________________________ 15 Interior Renovations Monthly Report ________________________________________________________ 18 Roof Replacements & Systems Upgrades Monthly Report _______________________________________ 24 Austin History Center ________________________________________________________ 28 Library Priorities ____________________________________________________________ 29 Literacy Advancement ___________________________________________________________________ 29 Digital Inclusion & STEM _________________________________________________________________ 29 Equity, Diversity & Inclusion _______________________________________________________________ 29 Civic and Community Engagement _________________________________________________________ 29 Staff Development ______________________________________________________________________ 29 Workforce and Economic Development ______________________________________________________ 30 APL By the Numbers ________________________________________________________ 31 Collections Usage June __________________________________________________________________ 31  3 HIGHLIGHTS Service Changes Starting Monday, August 2 Express services hours will remain as they are currently. • Austin Public Library will open additional locations on August 2, 2021: o Southeast & Little Walnut (modified hours due to serving as vaccine clinics):  Monday 10 AM – 8 PM  Tuesday 10 AM - 2 PM  Wednesday & Thursday 10 AM – 6 PM  Friday 10 AM - 2 PM o Recycled Reads:  Friday, Saturday and Sunday 12-6 PM • Curbside will continue at Manchaca Road, Central and North Village. Drive-thru window services will • There will be no indoor programming, but APL is coming up with ideas on how to do outdoor continue at Spicewood Springs. programming. • We will not allow public use of meeting rooms in the branches. • Wearing facemasks for customers is highly recommended. • Capacity levels will remain at 50% Library Software Update August 23 - 25 To better serve our customers, APL is modernizing our data to run smoothly behind the scenes. While our system is down August 23 – 25: • You must have your Library Card or Library Card Number to check out material. • New holds on material are not available. • New Library Cards are not available. resources will not be available. able to log into their accounts. • Overdrive, Hoopla and Infobase Learning Cloud will be available. The rest of the Virtual Library • The catalog should be searchable, but the information for items may not be current and users will not be • No access to fines or fine payments (fines will not accrue August 20 – 30). • Items due dates will be extended if your due date falls between August 20 – 30.  4 FACILITIES SERVICES FY2018 Bond Program Summary Description The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the Library’s facilities portfolio. The program is structured with a focus on project controls to ensure that overall objectives are met. July Program Summaries are as follows: • CLMP180 2016 Site/Civil: Hampton at Oak Hill Parking Lot Expansion & Cepeda Branch Trail: o An updated SOW and cost proposal were submitted by the Consultant. APL reviewed the proposal and had concerns that the Consultant’s work on the parking lot expansion was piecemeal. In addition, APL requested revision to the proposal that adds a sustainability feature to the project (permeable pavers for the Cepeda Trail). The department also requested that the Consultant’s cost proposal include their cost for all applicable codes and permit requirements for the parking lot • CLMP282 Archival Repository Faulk Building & History Center Renovation: o The Austin History Center – Faulk Repository Center Upgrade reached a milestone in July with the completion of the Basis of Design (BOD). The BOD was necessary to further align the project scope with the FY18 Bond Summary and expectations. To that point a scope revision to reflect infrastructure upgrade to Faulk and a community engagement redirection was requested by APL. CMAR Spawglass: SG is currently pricing this updated scope document as well as putting a proposal together for an engineering report related to the existing plumbing system. This investigation may add 6weeks to the schedule but will absorb it in design development. The project SOW is complete and has moved into the Schematic Design Phase. Next step includes CMAR / GC expansion. cost estimates. • CLMP286 Interior Renovation Projects – Old Quarry Branch Renovation; Little Walnut Creek Branch Renovation; Willie Mae Kirk Branch Renovation; Manchaca Road Branch Roof Replacement & Renovation; St. John Branch Renovation o The final ADPN for the five branch renovation projects with itemized budgets were submitted and are under review. The Architect’s SD Construction Estimate totals $4,154,031. The CD Construction  5 Estimate is within budget and final ADPN acceptance is recommended. Acceptance will move the Interior Renovation Package into the Schematic Design Phase. Note: The ADPN revealed roofing systems at Little Walnut, Old Quarry, Willie Mae Kirk, and Manchaca Road Branches that are beyond useful life. Funding will have to be identified or the work categorized and prioritized as deferred maintenance. • CLMP287 Roof Replacement & System Upgrades – Carver Branch; Howson Branch; Yarborough Branch o Consultant’s final Preliminary Engineering Report (PER) with total project cost was submitted July 20, 2021. There are +/- gaps in PER cost and the project budget estimates but the overall numbers are very close to budget allocations. The PER project cost and budget are being reviewed by APL with the PM and Project Consultant. Next steps include recommendations for acceptance to move the projects in the Schematic Design Phase. o Proposals from the City’s Roofing Contractor are in-hand for University Hills and Ruiz. University Hills roof replacement is being delayed due to availability of building materials. Ruiz roof proposal is under review for completeness and a project start date. Spicewood Springs roof work is awaiting a proposal submittal from the Roofing Contractor. Schedule The FY18 Bond design and construction deliverables are scheduled for 36 months. All timelines are estimates and subject to change without notice. Program Construction starts will be staggered to minimize impacts to existing levels of customer service. The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin.  6 FY2012 Bond Program Summary Description • Proposition 18: Library, Museums and Cultural Facilities $13.4 Million Cepeda Branch Library Renovation Scope of Work The project consists of interior and exterior improvements to the Cepeda Branch Library. The work consists of selective demolition and upgrades to the facility interior, interior and exterior painting, exterior stucco repair, new furniture and equipment. The exterior work shall include landscape improvements and sustainability has been established as a goal of the project. Status On site construction has begun, as some building demolition. Owner/Architect/Contractor Construction Progress meetings were held June 11 and 25. (The Site Superintendent for Balfour Beatty, Olin Reynolds, office is in the first-floor conference room of the Zaragosa Warehouse, next door; where he is also Site Superintendent for the project there.) Solar Panels@Cepeda Empire Roofing Budget / Cost Schedule 2021. Impacts Appropriation $1,240,839; Obligated $1,129,721.72; Balance $111,117.85 The construction phase is scheduled for a 180-day duration. Substantial completion is anticipated October 15, The City of Austin site development review team is now saying that either a Site Exemption or Site Correction should have been achieved (after Development Services staff emailed the project engineer their opinion that neither was necessary over two years ago), and this has delayed initial Environmental Review site meetings. The resulting schedule slippage, when determined, will likely be unrecoverable.  7 Zaragosa Technical Support Warehouse Scope of Work In order to meet current building, fire and life safety codes, this project will retrofit the facility’s 35-year-old fire suppression sprinkler system at the 20,000 SF Zaragosa Technical Support Warehouse. The fire system upgrade will protect the Library Department’s only storage facility. Status Construction is proceeding. APL/Architect/Contractor Construction Progress Meetings were held on June 11 and 25. A new suspended ceiling grid has been installed in the mezzanine Office Level; and the new 4-inch water fire supply line has been installed in the west parking lot. The new Sprinkler System design review by the Fire Department is nearing completion. Budget / Cost Appropriation $1,115.965; Obligated $1,056,610.40; Balance $59,354.60 The construction phase is scheduled for a 180-day duration. Substantial completion is anticipated August 22, The Austin Fire Department is causing a delay by not knowing if it is their responsibility or Austin Development Services Dept., to inspect the new 4-inch water fire supply line; and is adding this to their review scope. The schedule impact is likely less than a week (still to be decided), and the contractor may be able to make up for the University Hills Branch Parking Lot Expansion Scope of Work he work comprises of constructing a new asphalt 25 parking space expansion at the existing University Hills Branch Library. Work is to include the demolition of existing structures and pavement, installation of erosion/sedimentation control and tree protection fencing, construction of asphalt/concrete parking area, construction of a concrete water quality pond, construction of associated walkways, installation of landscaping and lighting, installation of parking lot signage, installation of fencing and stub out for EV stations. Schedule 2021. Impacts delay. Status  8 Construction has started, with excavation for the new parking lot and water quality pond occurring as well as capping of the existing monitoring well and rough grading for the pond. The first Owner/Engineer/Architect/Contractor Progress Meeting was held on-site, on June 23. Budget / Cost Appropriation $1,532,458.00; Obligated $1,228,394.34; Balance $304,063.66 The construction phase is scheduled for a 180-day duration. Substantial completion is anticipated November The project Materials Testing Lab (HVJ Associates) were somewhat explicably late in reporting the testing results, by about a week. There are no recovery plans; and the contractor will be due a schedule extension if it is necessary and asked for. Phase II began in July 2020 with the retaining of an R/L Project Architect to design interior finish upgrades to the facility. The design package included new library-friendly hard surface flooring, new interior / exterior painting, parking lot restriping, LEED night sky compliant exterior LED lighting, power washing of the building and fencing / screening of the roof access and power panels. Phase II Interior / exterior improvements continue. Exterior painting and power-washing was completed June 11. Moisture testing complete for LVT and carpet tile adhesive on June 21. Flooring demolition complete installation scheduled for July 26. Bathroom partitions, breakroom countertop, and interior window washing to be completed prior to July 12. APL to coordinate landscaping and exterior signage improvements. Appropriation $1,207,307; Obligated $1,200.576,94; Balance $6,730.06 Phase II construction activities are anticipated to wrap up July-August 2021 with launch team activities to follow. Schedule 2021. Impacts Pleasant Hill Scope of Work Status Budget / Cost Schedule Note: APL’s 2012 Bond Program consists of New Construction and Facility Renovation Projects. New Central Library and facility renovations projects completed with FY12 appropriations to date include Milwood Renovation, RFID Installations, Will Hampton Renovation, Austin History Center Fresco restoration and Faulk Library Roof Replacement. The remaining FY12 Bond projects are tracking to reach substantial completion 9 during Q1 2022.  Cepeda Branch Renovations 10  Zaragosa Warehouse 11  University Hills Branch 12  Cepeda Branch / Hampton Branch (Site/Civil) Report Project Description The Cepeda Branch Library Trail Project was initiated to provide a safe, well-lighted pedestrian pathway from the Cepeda Branch Library property at 651 N Pleasant Valley Road through to Gonzalez Street under the adjacent East Seventh Street overpass. The Will Hampton Branch Library at 5125 Convict Hill Road has experienced heavy use by the community since the facility first opened its doors in 1997. The community facility is public-facing and adjacent to the equally popular Dick Nichols District Park. The project consists of adding 22 parking spaces to the existing parking lot. Status Updated Scopes and fees were submitted by the Consultant. Upon closer review the department had concerns that the Consultants work on the parking lot expansion was a study of the impacts that the parking lot expansion would have on the Edward Aquifer Watershed. The proposal did not include sealed construction documents and permits. Acceptance would set the framework for the Consultant to request Additional Design Services and cost at the completion of the study. To resolve department requested that the Consultants cost proposal include their cost for all applicable codes and permit requirements for the parking lot expansion. In addition, APL also requested a revision to the Cepeda Branch Trail segment of the proposal that adds a sustainability feature to the project (permeable pavers for the Cepeda Trail). Schedule Budget Other Issues Funding requirements may drive the schedule for the Cepadea Trail. Funding requirements for the Hampton Parking Lot expansion may add additional time. • Hampton Parking Lot Expansion: Appropriation $751,000; Obligated $104,082.72; Balance $646,917.28 • Cepeda Branch Trail: Appropriation $307,000; Obligated $58,489.56; Balance $248,510.44 Hampton at Oak Hill parking lot expansion is in the Edward Aquifer Watershed and may be subjected to more stringent environmental requirements which in turn may drive additional cost. Fiscal impacts on the budget are being evaluated for project feasibility.  14 Cepeda Branch / Hampton Branch Monthly Schedule  15 Faulk Building / Austin History Center Monthly Report Facility Improvements & Archival Repository Expansion Project Description The Faulk Library and Austin History Center are grouped together to meet the growth demands of the City’s burgeoning population by adding much needed archival storage space, security for collections, and upgrading environmental controls. The campus will be reinforced as a single destination that will facilitate seamless interchanges between the Faulk Building, the Austin History Center, adjacent Wooldridge Square and many nearby historical sites. Photo Credit: Wikimedia Commons Status The Austin History Center - Faulk Repository Center Upgrade reached a milestone in July with the completion of the Basis of Design (BOD). The BOD was necessary to further align the project scope with the FY18 Bond Summary and expectations. To that point a scope revision to reflect infrastructure upgrades to Faulk and a community engagement redirection was requested by APL. This took about 2-3 weeks to coordinate and we now have an updated scope document that was distributed to the design team. The engineering report for existing plumbing may impact schedule, it has yet to be determined what the full impact is and if the project can absorb the time. Additionally, the scope coordination during June added approx. 3-4 weeks to the schedule and APL has been notified. The new timeline will be within the overarching ’36-42 month' timeline that was requested by APL. CMAR Spawglass: SG is currently pricing this updated scope document as well as putting a proposal together for an engineering report related to existing plumbing system. This investigation may add 6 weeks to the schedule but will absorb it in design development.  16 Schedule The project is currently in Schematic Design. (See Gannt Chart) Budget Estimates Appropriation $19,382,247; Obligated $1,191,563.30; Balance $18,190,683.70  17 Faulk Library Building / Austin History Center Schedule  18 Interior Renovations Monthly Report Project Description The Interior Renovations Program combines five library branch projects with similar modernization and refurbishment scopes of work. The work requires project designs that are reflective of the emerging architectural styles of our region and sympathetic to the City of Austin initiatives including citizen participation in the design processes, Art in Public Places, and project team participation by minority and women-owned businesses. The ADPN’s were completed by MWM DesignGroup, Civil Engineering, Architecture & Landscape Architecture, Encotech Engineering Consultants Mechanical, Electrical, Plumbing, Jose I. Guerra, Inc. Consulting Engineers Structural Altura Solutions ADA. Design and bid summaries and SD cost estimates for the five branches are as follows. Willie Mae Kirk constitute The proposed improvements to the Willie Mae Kirk Branch will “municipal building renovations”, as addressed by Council Resolution 20071129-045. The scope of work is expected to include work in all the major categories of LEED and thus full compliance with the LEED Silver certification requirements is expected. The minimum budget threshold for LEED rating is listed as $300,000 for “municipal building renovations” Based on the assessment of the Willie Mae Kirk Branch Library, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries: Base of Design (BOD) & Base Bid: • ADA Improvements (per evaluations by Altura) • New family restroom (required to meet plumbing fixture count) • LED lighting (required for LEED) • New egress door from main library space to exterior and from meeting room to exterior (required egress) • HVAC: Add outside air to meet code and repair/replace existing exhaust fans only (required by code) • New flooring (“library-friendly” type, not carpet) • New interior painting • New ceilings • Additional electrical outlets • Additional data outlets (6) • Modify existing circulation desk so that staff can exit on two sides. • Furr-out columns for new electrical and data outlets and to conceal existing conduit.  19 • Reseal glass at existing windows. • Provide vision glazing from Children’s area of the reading room into youth computer lab (Safety and • Provide vision glazing from Vestibule to Meeting Room (Safety and Supervision concern) • New Circulation Desk (to be selected by MWM and provided by FFE) Supervision concern) Add Alternate Construction Cost Estimate • The SD Estimate is $953,837 Little Walnut Creek Branch The proposed improvements to the Little Walnut Creek Branch will constitute “municipal building renovations”, as addressed by Council Resolution 20071129-045. The scope of work is expected to include work in all the major categories of LEED and thus full compliance with the LEED Silver certification requirements is expected. The minimum budget threshold for LEED rating is listed as $300,000 for “municipal building renovations”. On the basis of the assessment, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries. Further description follows: Base of Design (BOD) & Base Bid • New Entrance: Rebuild exterior stair and ramp with ADA compliant slopes and landing. • ADA Improvements (per evaluations by Altura) • LED lighting required for LEED rating (required for LEED) • Replace rusted standing seam metal roof • New flooring (“library-friendly” type, not carpet) • New interior painting (might be able to use FFE budget) • New ceilings • Additional electrical outlets • Additional data outlets (6) • Repair sidewalk to eliminate trip hazard • Remediate sewage back-up; install backcheck valve. • Replace AHU Units 1 through 4 only. • Modify existing circulation desk so that staff can exit on two sides. • New Circulation desk (to be selected by MWM and provided by FFE). Add Alternates • New meeting rooms Construction Cost Estimate • The SD Estimate is $1,451,684  Old Quarry Branch 20 The proposed improvements to the Old Quarry Branch will constitute “municipal building renovations”, as addressed by Council Resolution 20071129-045. However, the scope of work is not expected to include work in all the major categories of LEED, including “Energy and Atmosphere”, and thus compliance with the LEED Silver requirements is not expected to be required. On the basis of the assessment of the Old Quarry Branch Library, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries: • New acoustical ceiling tile (to replace “popcorn” finish. Keep all suspended wood trellis and cloud structures). Base of Design (BOD) & Base Bid ADA Improvements (per evaluations by Altura) • New flooring (“library-friendly” type, not carpet) • New interior painting • New acoustical ceiling tile (where missing) at Meeting Room perimeter • Remove wallpaper at Meeting Room and retexture walls. • Additional electrical outlets • Additional data outlets (6) • Secure loose Telecom wiring (visible on exterior at several locations). • Modify existing circulation desk so that staff can exit on two sides. • Removal of trellis and vine • Remove and replace failed insulated glass at Reading Room windows (where seal is broken, and glass is filled with debris). Window frames shall be kept. • Repair detached and rotted wood fascia and trim (Life Safety) • New Circulation desk (to be selected by MWM and provided by FFE) Add Alternatives • New LED lighting • Remove and replace window system at Reading Room (in lieu of glass replacement) Construction Cost Estimate • The SD Estimate is $734,543  Manchaca Road Branch 21 The proposed improvements to the Manchaca Road Branch will constitute “municipal building renovations” as addressed by Council Resolution 20071129-045. However, the scope of work is not expected to include work in all the major categories of LEED, including “Energy and Atmosphere” and“Water Efficiency”, and thus ompliance with the LEED Silver certification requirements is not expected to be required. On the basis of the assessment of the branch, the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries. Base of Design (BOD) & Base Bid • ADA Improvements (per evaluations by Altura) • New flooring (“library-friendly” type, not carpet) • New interior painting • Additional data outlets (6) • Line interior storm drains within columns with epoxy lining (to address leakage) • Additional electrical outlets only. No other electrical improvements, except to meet ADA requirements, code and where required for other scope. • Meeting Room Acoustical and Storage Improvements (acoustical clouds, additional storage cabinets and • Acoustical improvements at youth computer lab: Add additional ACT ceiling where open to structure. • Modify existing circulation desk so that staff can exit on two sides. • New Circulation desk (to be selected by MWM and provided by FFE budget). • Reconfiguration of staff areas/offices for quicker access to new circulation desk location chair rail). Add Alternates • New LED lighting Construction Cost Estimate • The SD Estimate is $760,670 St. John Branch The proposed improvements to the S. John Branch will constitute “municipal building renovations” as addressed by Council Resolution 20071129-045. However, the scope of work is not expected to include work in all the major categories of LEED, including “Energy and Atmosphere” and “Water Efficiency”, and thus compliance with the LEED Silver certification requirements is not expected to be required. On the basis of the assessment of the design team recommends the following improvements. Improvements listed here must be prioritized and coordinated with the budget overall for all five branch libraries:  22 • Provide reduced height bookshelves for visibility to back of library from circulation desk (from FFE budget) • Replace permanent wall signage with flexible signage Base of Design (BOD) & Base Bid • ADA Improvements (per evaluations by Altura) • New interior painting (might be able to use FFE budget) • Additional electrical outlets • Additional data outlets (6) • Add automatic door operator to existing entrance doors. • Provide new computer desks (FFE budget) • Add four new computers (FFE budget) Add Alternates • New Flooring (“Library-friendly” type, not carpet) Construction Cost Estimate • The SD Estimate is $253,296 STATUS The consultant submitted a final architectural design program narrative 22 Jun 21; The consultant submitted a fee proposal 29 Jun 21 for design, bid and construction phase services. Because the proposal is considerably higher than the project’s budgeted amount, the consultant is revising. SCHEDULE The design and construction program’s deliverables are programmed for a 36-month timeline. All timelines are estimates and subject to change without notice. Program Construction starts will be staggered to minimize impacts to existing levels of branch services. (See Gantt Chart) BUDGET ESTIMATES Design Budget $685,261; Construction Budget $4,768,726 OTHER ISSUES The ADPN revealed critical work not in the original scope. The modified bitumen roofing systems at Little Walnut Creek Branch, Menchaca Branch, Old Quarry Branch, and Willie Mae Kirk are well beyond the end of their useful life. There are areas of the roofing systems that are in very poor condition. Funding will have to be identified to address roofing systems not in the scope.  Interior Renovations Schedule 23  24 Roof Replacements & Systems Upgrades Monthly Report Project Description The Roof Replacements & Systems Upgrades, combines six library branch projects with similar scopes of work for roofing system rehabilitation to extend the life cycle and or HVAC Systems and controls upgrades. The final Preliminary Engineering Reports (PER) dated 20 July and cost are summarized as follows. Carver The Carver Branch Library has various systems at the end of their useful lifespan. The project team has performed various assessment and testing protocols following generally accepted code requirements to arrive at project scopes for the systems comprising this contract. These systems need to be repaired, renovated, or replaced. Various cost models were used in cost/benefit analysis to arrive at the recommended best value selections. In addition to the systems considered in this engagement, the Baer team was asked also to provide an estimate of cost to repair the building envelope. All systems considered are as follows: 1. Building envelope vertical surfaces systems including storefront glass, masonry, and plaster stucco. - Project costs to address these elements are estimated at $223,000. 2. Building envelope roofing including photovoltaic array, roof system detailing in support of vertical surfaces renovation, and HVAC renovations. - Project costs to address these elements are estimated at $725,000. 3. HVAC and power systems. - Project costs to address these elements are estimated at $435,000. The PER total project costs to address these elements at Carver Branch Library are estimated at $1,383,000. The PER total project cost exceeds the construction budget of $1,040,206 but is close. A follow up meeting with the PM and Consultant will be scheduled to review cost and to close the gaps in PER and construction budget. The Howson Branch Library has mechanical and electrical systems that need updating or replacement. The project team has performed various assessment and testing protocols following generally accepted code requirements to arrive at project scopes for the systems comprising this contract. These systems need to be repaired, renovated, or replaced. Various cost models were used in the cost/benefit analysis to arrive at the recommended best value selections. Howson  25 Systems considered in this engagement include HVAC and electrical systems. The cost for this work is estimated to be: $137,206. The PER total project cost appear to be within the construction budget of $785,726. A follow up meeting with the PM and Consultant will be scheduled to review cost and to confirm the PER total project costs and construction budget. Yarborough The Yarborough Branch Library has various systems at the end of their useful lifespan. The Baer team has performed various assessment and testing protocols following generally accepted code requirements to arrive at project scopes for the systems comprising this contract. These systems need to be repaired, renovated, or replaced. Various cost models were used in cost/benefit analysis to arrive at the recommended best value selections. Systems considered in this engagement include: 1. Building envelope vertical surfaces systems including replacement of clerestory devices. - Project Costs to address these elements are estimated at $284,000 2. Building envelope roofing including support of HVAC renovations. - Project Costs to address these elements are estimated at $453,000. 3. HVAC and power systems. - Project Costs to address these elements are estimated at $421,985. 4. Children’s area demarcation. - Project Costs to address this element is estimated at $88,400. 5. Pendant - Project Costs to address this element is estimated at $11,560. The PER total project costs to address these elements at Carver Branch Library are estimated at $1,002,082. The PER total project cost exceeds the construction budget of $909,619 but is close. A follow up meeting with the PM and Consultant will be scheduled to review cost and to close the gaps in PER and construction budget. The following three CIP roofing projects are under review to be managed in-house by APL staff: 26 University Hills Branch Spicewood Springs Branch Ruiz Branch Schedule The design and construction program’s deliverables for CLMP 287 Roof Replacement and System Upgrades is programmed for a 36-month timeline. All timelines are estimates and subject to change without notice. Program Construction starts will be staggered to minimize impacts to existing levels of branch services. (See Gannt The Association of General Contractors of America recently warned about substantial increases in building materials costs and other supply chain challenges, with their chief economist Ken Simonson saying, "Fast-rising materials costs, lengthening or uncertain delivery times, and rationing of key inputs threaten to drive up the cost and completion time for many vital projects and [could] potentially set back the recovery in construction Said market condition has impacted the ability of the City’s Roofing Contractor to obtain roofing materials for the roof replacement work schedule for University Hills. To that point the anticipated construction start of the roof work is Sept. – Oct. 2021. Chart) Impacts employment  27 Roof Replacements & Systems Upgrades Schedule  28 AUSTIN HISTORY CENTER Programming & Outreach African American Community Archivist kYmberly Keeton gave a presentation “Juneteenth and Tulsa: From the Past to the Present” for the Newark Public Library on June 17. kYmberly Keeton gave a talk as part of the Yarborough Branch’s program “Black Farmer Files” on June 23, and she did outreach at the Austin African American Book Festival on June 25. • Media Archivist Madeline Moya gave a presentation to a class at Copernicus Academy on June 27. • AR.2020.026 George Villalva Drawings (3.85 GB) and AR 2003.14 YWCA Greater Austin Records (26 linear feet, 63 boxes) were processed and made available to researchers. • Over 117 AHC images have been used for publication in a wide range of books, news articles, displays, video tours and promotional pieces. Forty-seven images were used as part of a Heritage Grant through the City of Austin in a video tour of Evergreen and Oakwood Cemeteries. Collections Reference Exhibits • AHC presented Keeping Austin Cool, a display of local advertising hand fans. • •  29 LIBRARY PRIORITIES Literacy Advancement Summer is here and the kids are coming to the Hampton Branch in droves. For the month, customers borrowed 19,517 books for youth and 5,488 books for adults. Another measure of activity in the Children’s area is that 476 children received prizes for completing the scavenger hunt in June. Digital Inclusion & STEM Yarborough (AYB) Branch’s live monarch butterfly display has returned after being on loan to the North Village Branch during AYB’s renovations. Started at AYB in 2018, this STEM activity engages and educates people of all ages. It demonstrates a butterfly’s life cycle with eggs, caterpillars, chrysalises, butterflies, and food in a safe enclosure. When butterflies are ready to be released, children in the branch are invited to assist. Equity, Diversity & Inclusion Milwood Youth Librarian Jane Pan successfully conducted Dual Language Chinese English Storytime programs as a collaboration between the Asia American Resource Center and APL for this summer. Civic and Community Engagement The Little Walnut Creek (ALW) team canvased the apartments in the ALW COVID Vaccination Clinic targeted zip codes, 78758 and 78753, to share flyers and information regarding the vaccine clinic. In partnership with the Austin Public Health Neighborhood Liaison for Rundberg area and Vaccine Clinic Arabic Interpreter, we popped up at the North Austin Mosque to promote the vaccine clinic, with permission from the Imam and support from the interpreter who is a member of the mosque. Staff Development APL’s Organizational Development staff are offering two new courses for APL staff. “Homeless Children and Libraries” will feature Lydia M. Sigwarth, a children’s librarian and author of the autobiographical picture book  30 Dear Librarian. Dear Librarian is the story of how Lydia’s family found a home at the local public library when they were homeless and how a special friendship with the children’s librarian inspired her to become one. “Enabling Smart, Inclusive, and Connected Communities: The role of Public Libraries” will present the results from an Institute of Museum and Library Services (IMLS) funded research project and will make workshop participants aware of the publicly available resources to help make libraries successfully engage in smart city and community initiatives. Workforce and Economic Development The Austin Community College welding course provided by APL at the Willie Mae Kirk Branch ended on June 25. Fourteen people completed the series of classes. The APL outreach team held a celebration for the graduates at the branch.  31 APL BY THE NUMBERS Collections Circulation June • Digital materials 204,021 • Physical materials 316,572 New Cards Issued • Adult resident 1923 • Adult non-resident 49 • Youth resident 421 • Youth non-resident 4 • eCards resident 202 • eCards non-resident 85 • Total 2725 Website Page Views • Library website 2,204,181 WiFi Use • Connections 18,229  32 DIRECTOR’S DASHBOARD Taking a Deeper Dive in June 2021 As we move towards full reintegration this fall, this is a good to take a snapshot of the impact of COVID. Open 24/7 There was a run on e-Cards when we pivoted our library to our virtual library. In June 2021, we created 292 virtual e-Cards In June 2020, we created 911 virtual e-Cards In June 2019, we created 155 virtual e-Cards Staying Active 63,675 people used their cards in June. Together, Hampton, Spicewood, and Manchaca customers made up a quarter (26%) of the active user group. Neighborly Cardholders More non-residents are checking us out. Nearly 600 non- residents used regular cards and about 2,000 non-residents used the popular Virtual Library e-Cards. Search, click, pick it up! About 23,000 people used our hold services in June. Numbers spiked on Monday, June 21st and Friday June 4th at close to 1,450 people on each of those days. We averaged about 1,000 people picking up holds each day across all locations. It seems our customers like to pick up their holds on Mondays, Wednesdays, and Thursdays. Saturdays were much slower, averaging about 250 people picking up holds. At the Desk An average of around 2,200 items were sent out the door at Central, Spicewood, and Hampton on each Monday in June. The next tier, an average of 1,500 items were at Hampton, Spicewood, Central Manchaca, and North Village and were concentrated on Mondays and Tuesdays. These same locations see a lull on Fridays, averaging about 1,000 borrowed items.  33 Peak Hours Across locations, staff are assisting customers at the desk between 11 AM and 6 PM. Desk activity slows down noticeably after 6 PM, even at our busier locations like Central, Hampton, and Spicewood. We would have the full story if we could match visitors by the hour. Our Regional Crew Ruiz, Manchaca, Yarborough, and Little Walnut are “regional” branches. They’re open four hours on Sundays and serve very different neighborhoods. People seem to check out at the desk during the work week, Monday through Friday. During the weekdays, Manchaca averages 800 items, Yarborough averaged 387 items, and Ruiz averaged 195 items. Little Walnut Creek Branch hosted the COVID vaccination clinic in June. On weekends, as few as 50 items were checked out at Ruiz to about 250 at Manchaca and Yarborough. In June, most of our customers came to see us on Wednesday. Here’s a day-by-day glance: Wednesday 25,148 Tuesday 19,811 Monday 15,929 Thursday 14,656 Friday, 12,056 This holds true for our regional locations, as well. Manchaca saw more visitors on Mondays and Wednesdays, dwindling down towards the end of the week. Yarborough saw most visitors mid-week, on Tuesdays and By continuing to assess the gaps left by the absence of accessible library spaces and resources, we hope to better understand what recovery for our communities will look like. Where will we be in June 2022? Welcome in! Wednesdays. Roosevelt Weeks Director of Libraries