FY22 Proposed Library Budget

Library Commission – June 29, 2021

FY22 Proposed Library Budget — original pdf

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Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,002,632 or 1.7%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $59,871,008 $525,806 445.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE  Personnel Requirements FTEs Wage increase of 2% for eligible employees, $ 644,899 .00 and adjustments for accrued payroll Insurance – health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution  Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT-WIDE  Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations  IT software – increase for hardware & software licenses and contracts  One-time budget reallocations: Terrazas Branch Repurpose Project (Facilities Services) Innovation Lab (Information Technology) Digital literacy training for older adults (Programs & Partnerships) AmeriCorps VISTA (Administration)  Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books and Subscriptions) Programs Furniture Cataloging/Processing Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov ($1,011,798) $ 228,339 $ 237,823 $ 354,225 $ 28,018 $ 206,368 $ 16,904 $ 301,100 $ 110,000 $ 40,000 $ 25,000 $ 4,000 $ 584,000 $ 275,384 $ 183,300 $ 116,000 $ 100,000 $ 99,900 $ 27,950 5/11/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. Revenues from Central Library operations including parking garage, gift shop, facility rentals, and café rental are budgeted at $1,166,808. Historic Preservation Fund The Operating Budget in the Historic Preservation Fund (1160) for Austin Public Library is $33,632. This annual funding began in FY 2020 to provide Digital Services for Austin History Center (AHC) Historic Collections. It is anticipated to continue through FY 2023. Capital Improvement Program Funds APL continues work on renovations and repairs at various branches and locations across the city with planned spending of $7,892,827 in 2012 Bonds, 2018 Bonds and Historic Preservation Funds. Fund Subproject Project Name HPF Funds 2012 Bonds 2018 Bonds 2012 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 2018 Bonds 5888.005 Austin History Center Interior And Exterior Improvements 5888.005 Austin History Center Interior And Exterior Improvements 1292.002 Carver Branch Roof and Mechanical Replacement 6014.041 Cepeda Branch Library Renovation 6014.041 Cepeda Branch Library Renovation 12700.001 Cepeda Branch Trail 5888.005 Faulk Central Library Archival Repository Upgrade 12705.001 Hampton Branch at Oak Hill Parking Lot Expansion 12706.001 Howson Branch HVAC and Controls Upgrades/Renovation 12702.001 Little Walnut Creek Branch Renovation 12704.001 Manchaca Branch Roof Replacement/Renovation 11983.001 Old Quarry Branch Renovation 1289.002 Ruiz Branch Roof Replacement 1291.004 Spicewood Springs Branch Roof Replacement (Built Up Roof 12703.001 St. John Branch Renovation 6014.037 University Hills Branch Library Parking Lot Expansion 12701.001 University Hills Branch Roof Replacement 11981.001 Willie May Kirk Branch Renovation 788.002 Yarborough Branch Roof Replacement and HVAC Upgrade 6014.015 Zaragoza Warehouse Fire Sprinkler Upgrade Questions? Email us at Library-ACAOFinance@austintexas.gov FY22 Spending Plan $ 350,000 350,000 212,973 88,200 28,500 137,700 5,030,000 300,395 123,503 11,000 102,532 37,241 167,467 108,642 377,785 73,200 96,590 46,482 180,617 70,000 $ 7,892,827 5/11/2021 Austin Public Library ‐ Operating Budget Summary EXPENDITURES, BY PROGRAM & ACTIVITY: General Fund Materials Management Services Cataloging Support Collection Support Public Services Austin History Center Circulation and Programs Reference and Information Services Homelessness Support Services Departmental Support Services Transfers & Other Requirements Other Requirements Transfers 3CAT 3CLL 2AHC 2CRC 2REF 6HML 9ADM 9REQ 9XFR Library Facilities Maintenance and Improvements Fund (7LIB) Central Library Operations NCL Parking Garage NCL Gift Shop NCL Facility Rentals Support Services Facilities Services FY22 Budget 59,871,008 8,000,341 $ $ 100.0% 13.4% 897,644 1.5% 7,102,697 11.9% $ 25,000,983 41.8% 1,489,090 2.5% 21,805,694 36.4% 1,552,286 2.6% 153,913 0.3% $ 16,827,120 28.1% 16,827,120 28.1% $ 10,042,564 16.8% 167,170 0.3% 9,875,394 16.5% $ $ 1,244,561 549,061 361,986 159,775 27,300 $ 695,500 695,500 FY22 Budget ‐ General Fund, by Major Category Commodities, $4,807,861 , 8% Contractuals, $19,236,580 , 32% Personnel, $35,822,295 , 59% Austin Public Library Expenditures, by Category and Unit General Fund EXPENDITURES, BY CATEGORY: FY19 FY20 FY21 Under/ % for FY FY22 Budget to budget Budget to budget Personnel Contractuals Commodities Non‐CIP Capital Expense Refunds Transfers Actual 34,232,599 11,495,881 5,945,019 107,390 (236,864) 236,433 51,780,458 $ $ Actual $ 34,151,838 15,755,205 2,382,717 ‐ (164,774) 128,316 $ 52,253,301 Budget 36,137,687 15,952,286 6,859,595 100,000 (221,362) 40,170 58,868,376 $ $ $ $ 34,058,804 18,602,671 4,142,021 100,000 (252,931) 41,450 56,692,014 (Over) $ 2,078,883 (2,650,385) 2,717,574 ‐ 31,569 (1,280) $ 2,176,362 Est. Spent 94.2% 116.6% 60.4% 100.0% 114.3% 103.2% 96.3% Budget 35,822,295 19,236,580 4,807,861 210,000 (233,890) 28,162 59,871,008 $ $ $ diff (315,392) 3,284,294 (2,051,734) 110,000 (12,528) (12,008) 1,002,632 $ $ % diff ‐0.9% 20.6% ‐29.9% 110.0% 5.7% ‐29.9% 1.7% FY21 CYE EXPENDITURES, BY UNIT: FY19 FY21 FY21 Under/ % for FY FY22 Budget to budget Budget to budget 2300 Central Circulation 2400 Reference 2600 Public Printing Services 2700 Community Services 3000 Branch Services 3100 Cataloging Support 3200 Collection Support 3300 Customer Service 3400 Delivery ‐ Circ. Support 5000 Austin History Center 8100 Youth Services 8770 Administration 8772 Mail Services 8773 Facilities Services 8774 Security 8775 Custodial 8781 Human Resources 8782 Training 8783 Financial Services 8784 Information Technology Support 8785 Communications 8787 Programs and Partnerships 8788 Outreach 8789 Vehicle Maintenance 8791 Sales and Event Services 9998 Other Requirements 9999 Transfers Out FY20 Actual $ 2,048,985 1,606,474 (11,066) 150,032 14,778,797 715,914 6,189,635 698,500 542,467 1,513,117 904,507 1,916,391 5,789 3,221,038 2,047,842 2,061,128 852,681 189,949 744,120 3,519,333 401,676 812,853 439,076 127,453 529,075 (369,310) 6,616,845 52,253,301 Actual 2,796,314 1,502,072 (4,464) ‐ 15,230,402 1,267,170 5,869,757 785,480 563,410 1,360,032 9,736 2,141,745 16,376 3,122,789 2,059,984 2,164,391 710,885 321,555 1,036,352 3,110,102 1,704,425 ‐ ‐ 177,788 ‐ 235,559 5,598,599 $ 51,780,458 Budget 2,003,247 1,620,714 (69,800) 149,064 16,089,282 1,397,628 6,407,538 845,656 492,178 1,487,635 997,433 1,870,262 35,000 3,461,471 1,879,464 1,766,809 960,626 409,730 827,305 3,903,158 463,429 1,483,263 362,180 142,908 541,350 63,910 9,276,936 58,868,376 $ CYE 2,028,180 1,772,338 (15,950) 116,760 14,989,524 1,392,928 6,871,960 752,791 533,645 1,425,719 973,694 2,086,505 7,497 3,378,936 2,109,760 1,921,129 866,959 236,008 788,707 3,773,067 325,343 959,209 380,797 121,721 565,740 (947,888) 9,276,936 56,692,014 $ (Over) (24,933) (151,624) (53,850) 32,304 1,099,758 4,701 (464,422) 92,865 (41,467) 61,916 23,739 (216,243) 27,503 82,536 (230,296) (154,320) 93,667 173,722 38,598 130,091 138,086 524,054 (18,617) 21,187 (24,390) 1,011,798 ‐ $ 2,176,362 Est. Spent 101.2% 109.4% 22.9% 78.3% 93.2% 99.7% 107.2% 89.0% 108.4% 95.8% 97.6% 111.6% 21.4% 97.6% 112.3% 108.7% 90.2% 57.6% 95.3% 96.7% 70.2% 64.7% 105.1% 85.2% 104.5% ‐1483.2% 100.0% 96.3% Budget 1,780,490 1,622,086 (69,800) 153,913 15,428,035 897,644 7,102,697 844,348 486,903 1,489,090 993,005 1,994,257 35,000 3,622,768 1,840,437 1,733,727 963,163 319,706 833,009 4,242,444 462,020 1,509,482 763,431 171,304 609,285 167,170 9,875,394 59,871,008 $ $ diff (222,757) 1,372 ‐ 4,849 (661,247) (499,984) 695,159 (1,308) (5,275) 1,455 (4,428) 123,995 ‐ 161,297 (39,027) (33,082) 2,537 (90,024) 5,704 339,286 (1,409) 26,219 401,251 28,396 67,935 103,260 598,458 $ 1,002,632 % diff ‐11.1% 0.1% 0.0% 3.3% ‐4.1% ‐35.8% 10.8% ‐0.2% ‐1.1% 0.1% ‐0.4% 6.6% 0.0% 4.7% ‐2.1% ‐1.9% 0.3% ‐22.0% 0.7% 8.7% ‐0.3% 1.8% 110.8% 19.9% 12.5% 161.6% 6.5% 1.7% Library Facilities Maintenance and Improvements Fund EXPENDITURES, BY CATEGORY: Personnel Contractuals Commodities Non‐CIP Capital EXPENDITURES, BY UNIT: 8771 NCL Parking Garage 8773 Facilities Services 8776 NCL Facility Rentals 8778 NCL Gift Shop FY21 Budget FY21 CYE Under/ (Over) % for FY Est. Spent FY22 Budget $ 153,562 679,020 78,840 ‐ $ 911,422 $ 64,573 524 7,032 ‐ $ 72,129 $ 88,989 678,496 71,808 ‐ $ 839,293 FY21 Budget FY21 CYE Under/ (Over) % for FY Est. Spent FY22 Budget $ $ 133,562 695,500 26,300 56,060 911,422 44,573 $ ‐ 20,260 7,296 $ 72,129 $ $ 88,989 695,500 6,040 48,764 839,293 Budget to budget $ diff $ $ 424 4,555 100,160 228,000 333,139 Budget to budget $ diff $ 228,424 ‐ 1,000 103,715 $ 333,139 Budget to budget % diff 0.3% 0.7% 127.0% n/a 36.6% Budget to budget % diff 171.0% 0.0% 3.8% 185.0% 36.6% 42.1% 0.1% 8.9% n/a 7.9% 33.4% 0.0% 77.0% 13.0% 7.9% $ $ 153,986 683,575 179,000 228,000 1,244,561 $ $ 361,986 695,500 27,300 159,775 1,244,561 I:\Managers\Current Year Estimate\FY20-21\FY21 APL Current Year Estimate.xlsx Summary 5/10/2021 4:18 PM Austin Public Library Revenues, by Category Budgeted Funds General Fund Revenue By Category Charges For Services/Goods General Government Passport Services Photocopies Recreation and Culture Non‐Resident Card Fee Fines, Forfeitures, Penalties Library Fines Other Revenue FY19 Actual FY20 Actual FY21 Budget FY21 CYE (Under)/ Over Est. % Coll. FY22 Proposed Budget to budget $ diff Budget to budget % diff $ ‐ 16,888 $ ‐ 7,967 $ 30,810 6,310 $ 6,560 2,698 $ (24,250) (3,612) 21% 43% $ 41,000 14,754 $ 10,190 8,444 33% 134% 84,508 41,508 31,691 85,156 53,465 269% 73,945 42,254 133% 428,028 260,498 162,607 101,515 (61,092) 62% 376,622 214,015 132% Austin History Center Over/Short Total Revenue $ 22,175 258 551,857 $ 11,977 64 322,015 8,397 ‐ 239,815 $ $ 8,371 ‐ 204,300 (26) ‐ $ (35,516) 100% 85% 19,485 ‐ $ 525,806 11,088 ‐ $ 285,991 132% 119% Special Revenue Funds ‐ New Central Library (NCL) Revenue By Category Use of Property NCL Parking Garage NCL Facility Rentals NCL Café Tenant Other Revenue NCL Gift Shop Total Revenue FY19 Actual FY20 Actual FY21 Budget FY21 CYE (Under)/ Over Est. % Coll. FY22 Proposed Budget to budget $ diff Budget to budget % diff $ 556,461 367,343 271,367 $ 183,141 70,022 252,559 $ 193,200 137,400 228,236 $ 103,395 38,741 ‐ $ (89,805) (98,659) (228,236) $ 450,960 313,700 148,468 $ 257,760 176,300 (79,768) $ 289,940 1,485,111 $ 157,042 662,764 $ 108,720 667,556 $ 32,594 174,730 $ (76,126) (492,826) $ 253,680 1,166,808 $ 144,960 499,252 54% 28% 0% 30% 26% 133% 128% ‐35% 133% 75%