Budget Briefing Handout

Library Commission – Sept. 30, 2020

Budget Briefing Handout — original pdf

Backup

Thumbnail of the first page of the PDF — Page 1 of 5 pages

Austin Public Library Fiscal Year 2020-21 Approved Budget The Operating Budget for Austin Public Library in the General Fund (1000) includes an increase of $4,182,715 or 7.6%. The increase in Materials budget, including books and subscriptions, is $168,653, or 3.6% for inflation. FY 2019 Budget FY 2020 Budget FY 2021 Budget Expenditures Revenues Full-Time Equivalents (FTEs): Materials Budget: $52,168,472 $776,845 443.55 $4,477,635 $54,685,661 $577,258 443.55 $5,232,169 $58,868,376 $239,815 445.55 $5,400,823 Highlights of FY 2021 Operating Budget – General Fund Requirements FTEs CITY-WIDE  Personnel Wage increase of 2.0% for eligible employees and adjustments $ 1,343,938 .00 for accrued payroll, insurance & market adjustments Vacancy savings adjustment Internal Support Services allocation changes  Administrative Support Communications & Technology Management (CTM) Capital Projects Management Fund (CPMF) Fleet Maintenance & fuel DEPARTMENT-WIDE ($ 102,383) $ 94,057 $ 2,675,356 ($ 83,886) $ 14,644  Facility Services Representative positions added to change from contract $ 128,362 2.00 to employees for parking attendant services at Central Library  Reimbursement for Facilities Service Representative positions from ($ 128,362) parking revenue in Special Revenue Fund  Materials Budget (Books and Subscriptions): 3.5% increase for materials, due to inflation & population growth 5.0% increase for subscriptions/databases to fund rising costs $ 147,845 $ 20,808  Cataloging/Processing – increase based on cost of Materials $ 29,569 IT software – increase for hardware & software licenses and contracts $ 301,100   Vacancy savings funded expenditures – Contingent upon vacancy rate Materials Budget (Books and Subscriptions) Programs Cataloging/Processing Security Cameras Internships - temporary employees Furniture Training $ 584,000 $ 275,384 $ 116,000 $ 100,000 $ 99,900 $ 183,300 $ 30,000 Austin Public Library Fiscal Year 2020-21 Approved Budget FY 2021 Operating Budget - Library Facilities Maintenance and Improvements Fund The Operating Budget in the new Library Facilities Maintenance and Improvements Fund (7LIB) is $911,422 in expenditures. This includes $411,422 in operating costs for the Central Library gift shop, facility rentals, and parking garage, as well as facilities maintenance that were previously reported in unbudgeted Special Revenue Funds. Consultant fees of $500,000 are appropriated to update the strategic plan for the Library system and facilities. Revenues from Central Library operations including gift shop, facility rentals, parking garage fees, and café rental are budgeted at $667,556, plus a one-time transfer of $2,142,934 from the unbudgeted Special Revenue Funds for these operations. FY 2021 Operating Budget – Historic Preservation Fund The Operating Budget in the Historic Preservation Fund (1160) for Austin Public Library is $32,066. This annual funding began in FY 2020 to provide Digital Services for Austin History Center (AHC) Historic Collections. It is anticipated to continue through FY 2023. FY 2021 Capital Budget Austin Public Library continues work on renovations and repairs at various branches and locations across the city with planned spending of $6,211,272 in 2012 and 2018 Bond CIP Funds (8118 & 8122). In FY 2021, an additional appropriation of $500,000 was approved by the Heritage Tourism Division of the City of Austin Economic Development Department for the Austin History Center Interior and Exterior Improvements CIP Project (Fund 8410). Fund Subproject Project Name AIPP University Hills Branch Library Parking Lot Expansion Austin History Center Interior and Exterior Improvements Carver Branch Roof and Mechanical Replacement Cepeda Branch Library Renovation Cepeda Branch Trail Faulk Central Library Archival Repository Upgrade Hampton Branch at Oak Hill Parking Lot Expansion Howson Branch HVAC and Controls Upgrades/Renovation Little Walnut Creek Branch Renovation 2012 Bonds 6014.037 2012 Bonds 6014.038 2018 Bonds 1292.002 2012 Bonds 6014.041 2018 Bonds 12700.001 2018 Bonds 5888.005 2018 Bonds 12705.001 2018 Bonds 12706.001 2018 Bonds 12702.001 2018 Bonds 12704.001 Manchaca Rd. Branch Roof Replacement/Renovation 2018 Bonds 11983.001 Old Quarry Branch Renovation Ruiz Branch Roof Replacement 2018 Bonds 1289.002 Spicewood Springs Branch Roof Replacement (Built Up Roof 2018 Bonds 1291.004 2018 Bonds 12703.001 St. John Branch Renovation University Hills Branch Library Parking Lot Expansion 2018 Bonds 6014.037 2018 Bonds 12701.001 University Hills Branch Roof Replacement 2018 Bonds 11981.001 Willie May Kirk Branch Renovation 2018 Bonds 788.002 2012 Bonds 6014.015 Yarborough Branch Roof Replacement and HVAC Upgrade Zaragoza Warehouse Fire Sprinkler Upgrade FY21 Spending Plan $ 28,030 573,646 152,483 22,298 76,494 3,611,600 187,232 90,412 273,220 232,522 104,999 129,532 84,800 199,892 107,301 71,737 122,177 120,491 22,406 $ 6,211,272 Austin Public Library ‐ Operating Budget EXPENDITURES, BY PROGRAM & ACTIVITY: General Fund (1000) Materials Management Services Cataloging Support Collection Support Public Services Austin History Center Circulation and Programs Reference and Information Services Homelessness Support Services Departmental Support Services Transfers & Other Requirements Other Requirements Transfers 3CAT 3CLL 2AHC 2CRC 2REF 6HML 9ADM 9REQ 9XFR Library Facilities Maintenance and Improvements Fund (7LIB) Central Library Operations NCL Parking Garage NCL Gift Shop NCL Facility Rentals Support Services Facilities Services FY21 Budget 58,868,376 7,805,166 $ $ 100.0% 13.3% 1,397,628 2.4% 6,407,538 10.9% $ 25,472,252 43.3% 1,487,635 2.5% 22,284,639 37.9% 1,550,914 2.6% 149,064 0.3% $ 16,250,112 27.6% 16,250,112 27.6% $ 9,340,846 15.9% 63,910 0.1% 9,276,936 15.8% $ $ 911,422 215,922 100.0% 23.7% 133,562 14.7% 56,060 6.2% 26,300 2.9% $ 695,500 76.3% 695,500 76.3% FY21 Budget ‐ General Fund, by Major Category Commodities, $6,859,595 , 12% Contractuals, $15,952,286 , 27% Personnel, $36,137,687 , 61% Austin Public Library Expenditures, by Category and Unit General Fund EXPENDITURES, BY CATEGORY: FY18 FY19 FY20 Under/ % for FY FY21 budget budget Budget to Budget to Personnel Contractuals Commodities Non‐CIP Capital Expense Refunds Transfers Actual 32,245,491 11,190,498 6,348,435 119,395 (330,853) 494,372 50,067,338 $ $ Actual 34,232,599 11,495,881 5,945,019 107,390 (236,864) 236,433 51,780,458 $ $ Budget 34,896,132 13,051,733 6,606,740 100,000 (93,000) 124,056 54,685,661 $ $ (Over) Est. Spent $ $ 34,083,212 12,906,427 6,097,661 100,000 (306,324) 127,716 53,008,693 $ 812,920 145,306 509,079 ‐ 213,324 (3,660) 1,676,968 $ 97.7% 98.9% 92.3% 100.0% 329.4% 103.0% 96.9% Budget 36,137,687 15,952,286 6,859,595 100,000 (221,362) 40,170 58,868,376 $ $ $ diff $ 1,241,555 2,900,553 252,855 ‐ (128,362) (83,886) 4,182,715 $ % diff 3.6% 22.2% 3.8% 0.0% 138.0% ‐67.6% 7.6% FY20 CYE EXPENDITURES, BY UNIT: FY18 FY19 FY20 FY20 Under/ % for FY FY21 budget budget Budget to Budget to 2300 Central Circulation 2400 Reference 2600 Public Printing Services 2700 Community Services 3000 Branch Services 3100 Cataloging Support 3200 Collection Support 3300 Customer Service 3400 Delivery ‐ Circ. Support 5000 Austin History Center 8100 Youth Services 8770 Administration 8772 Mail Services 8773 Facilities Services 8774 Security 8775 Custodial 8781 Human Resources 8782 Training 8783 Financial Services 8784 Information Technology Support 8785 Communications 8787 Programs and Partnerships 8788 Outreach 8789 Vehicle Maintenance 8791 Sales and Event Services 9998 Other Requirements 9999 Transfers Out (Over) Est. Spent Actual 2,778,554 1,446,177 27,786 ‐ 14,438,173 1,373,987 5,917,847 763,506 665,663 1,251,962 (13,749) 1,905,230 19,423 3,200,412 1,994,389 1,890,790 622,805 322,270 872,844 3,312,628 1,783,807 ‐ ‐ 165,195 ‐ 111,995 5,215,646 50,067,338 $ Actual 2,796,314 1,502,072 (4,464) ‐ 15,230,402 1,267,170 5,869,757 785,480 563,410 1,360,032 9,736 2,141,745 16,376 3,122,789 2,059,984 2,164,391 710,885 321,555 1,036,352 3,110,102 1,704,425 ‐ ‐ 177,788 ‐ 235,559 5,598,599 51,780,458 $ Budget 2,229,333 1,721,653 (69,800) 157,792 15,345,107 1,349,125 6,171,122 834,628 541,913 1,470,705 946,010 1,492,872 35,000 3,402,520 1,876,154 1,729,452 865,383 265,309 709,070 3,622,908 439,427 1,459,381 410,496 128,264 535,314 399,678 6,616,845 54,685,661 $ CYE 2,044,602 1,490,625 (14,113) 152,277 15,203,110 893,917 6,123,631 715,169 514,988 1,416,485 863,476 1,929,539 17,899 3,347,399 2,115,303 2,103,796 826,418 228,478 738,804 3,588,387 420,487 917,238 442,222 147,964 533,059 (369,310) 6,616,845 53,008,693 $ 184,731 231,028 (55,687) 5,515 141,997 455,208 47,491 119,459 26,925 54,220 82,534 (436,667) 17,101 55,121 (239,149) (374,344) 38,965 36,831 (29,734) 34,521 18,940 542,143 (31,726) (19,700) 2,255 768,988 ‐ 1,676,968 $ 91.7% 86.6% 20.2% 96.5% 99.1% 66.3% 99.2% 85.7% 95.0% 96.3% 91.3% 129.3% 51.1% 98.4% 112.7% 121.6% 95.5% 86.1% 104.2% 99.0% 95.7% 62.9% 107.7% 115.4% 99.6% ‐92.4% 100.0% 96.9% Budget 2,003,247 1,620,714 (69,800) 149,064 16,089,282 1,397,628 6,407,538 845,656 492,178 1,487,635 997,433 1,870,262 35,000 3,461,471 1,879,464 1,766,809 960,626 409,730 827,305 3,891,758 463,429 1,494,663 362,180 142,908 541,350 63,910 9,276,936 58,868,376 $ $ diff (226,086) (100,939) ‐ (8,728) 744,175 48,503 236,416 11,028 (49,735) 16,930 51,423 377,390 ‐ 58,951 3,310 37,357 95,243 144,421 118,235 268,850 24,002 35,282 (48,316) 14,644 6,036 (335,768) 2,660,091 4,182,715 $ % diff ‐10.1% ‐5.9% 0.0% ‐5.5% 4.8% 3.6% 3.8% 1.3% ‐9.2% 1.2% 5.4% 25.3% 0.0% 1.7% 0.2% 2.2% 11.0% 54.4% 16.7% 7.4% 5.5% 2.4% ‐11.8% 11.4% 1.1% ‐84.0% 40.2% 7.6% Library Facilities Maintenance and Improvements Fund EXPENDITURES, BY CATEGORY: Personnel Contractuals Commodities EXPENDITURES, BY UNIT: 8771 NCL Parking Garage 8773 Facilities Services 8776 NCL Facility Rentals 8778 NCL Gift Shop FY21 Budget $ $ 153,562 679,020 78,840 911,422 FY21 Budget $ $ 133,562 695,500 26,300 56,060 911,422 FY18 Actual FY19 Actual FY20 Budget FY20 CYE Under/ (Over) Est. % Coll. FY21 Budget Budget to Budget to budget $ diff budget % diff $ 562,580 $ 428,028 $ 442,340 $ 248,073 $ (194,267) 56% $ 162,607 $ (279,733) ‐63% 135,991 16,356 84,508 16,888 97,650 17,155 42,206 8,953 (55,444) (8,202) 43% 52% 31,691 6,310 (65,959) (10,845) ‐68% ‐63% 24,577 ‐ 4 739,508 $ 22,175 ‐ 258 551,857 $ 20,113 ‐ ‐ 577,258 $ 8,719 5,135 ‐ 313,086 $ (11,394) 5,135 ‐ (264,172) $ 43% n/a 54% 8,397 30,810 ‐ 239,815 $ (11,716) 30,810 ‐ (337,443) $ ‐58% n/a ‐58% Austin Public Library Revenues, by Category General Fund Revenue By Category Fines, Forfeitures, Penalties Library Fines Charges For Services Non‐Resident Card Fee Photocopies Charges for Other Services Miscellaneous Austin History Center Passport Services Over/Short Total Revenue Library Facilities Maintenance and Improvements Fund Revenue By Category Use of Property Parking revenue (Parking garage) Facility rental (Sales & Events) Building rental (Café) Other Revenue Sale of promotional items (Gift Shop) Transfer from unbudgeted Special Revenue Funds NCL Parking Garage ‐ Fund 7240 NCL Special Events ‐ Fund 7240 NCL Café Tenant ‐ Fund 7240 Recycled Reads Boutique ‐ Fund 7695 Total Revenue FY21 Budget $ 193,200 137,400 228,236 108,720 667,556 1,080,730 473,888 296,386 291,930 2,142,934 $ 2,810,490