February 2020 Director's Report — original pdf

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February 2020  2 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Exhibits ________________________________________________________________________________ 4 Facilities Services ____________________________________________________________ 5 FY2018 Bond Program Summary ___________________________________________________________ 5 FY2012 Bond Program Summary ___________________________________________________________ 7 Cepeda Branch / Hampton Branch Monthly Report _____________________________________________ 12 Faulk Building / Austin History Center Monthly Report __________________________________________ 14 Interior Renovations Monthly Report ________________________________________________________ 16 Roof Replacements & Systems Upgrades Monthly Report _______________________________________ 20 Austin History Center ________________________________________________________ 22 Library Priorities ____________________________________________________________ 22 Literacy Advancement ___________________________________________________________________ 22 Digital Inclusion & STEM _________________________________________________________________ 22 Equity, Diversity & Inclusion _______________________________________________________________ 22 Civic and Community Engagement _________________________________________________________ 23 Staff Development ______________________________________________________________________ 23 Workforce and Economic Development ______________________________________________________ 25 APL By the Numbers ________________________________________________________ 24 Performance Indicators for August _________________________________________________________ 24 Revenue ______________________________________________________________________________ 24 Volunteers ____________________________________________________________________________ 24  3 HIGHLIGHTS It’s Your Lucky Day on cloudLibrary Check out cloudLibrary for popular eBooks and audiobooks. The Lucky Day collection features high-demand titles for immediate checkout with no holds, no renewals, and a 7-day loan period. In the cloudLibrary Lucky Day collection, you can: • Borrow 1 item at a time • Check out for 7 days • Login with your Austin Public Library card number and password • “Save for Later” if the title isn’t available • Check the app often for popular books – it could be your Lucky Day! The Lucky Day collection features high-demand titles for immediate checkout. Grow Green on ECO Day Join us for ECO Day with the City of Austin's Grow Green Team for tips on gardening, recycling, and reuse at Central Library on Sunday, March 8 from 1 to 4 PM. Our Green Resource Fair includes presentations, demonstrations, and exhibits on planting, seed saving, mycology, sustainability, recycling and reuse, alternative transportation and all things green! Come early for a Wildflower Seeds giveaway—and a chance to win a Grow Green Garden Tool Kit! Party Sustainably with Recycled Reads Recycled Reads celebrates 11 Years of Green on Saturday, March 7, from 12 to 5 PM with live music, back room tours, and a reuse craft activity Come In, Be Counted All Austin Public Library locations are offering workstations for filling out 2020 US Census forms. Library staff will be available to help residents through the process. The census workstations are available daily from 10 AM to 6 PM starting March 12 through July 31.  Exhibits 4 Daniel Johnston: Jeremiah the Innocent & Friends in Zilker Park Austin Public Library commemorates the life and work of beloved musician and artist Daniel Johnston, who passed away in 2019, leaving behind a rich legacy of musical recordings, sketches, and cartoons. On January 22, 2020, the Central Library will display a new mural honoring Johnston. The artwork was commissioned by The Library Foundation, and will be housed in Central Library’s fourth floor Special Collections area. The mural by artist Jason Archer mimics Johnston’s playful, surreal style and invokes themes Johnston explored throughout his life and work, including his struggles with mental illness. Johnston was an advocate for open conversation and greater awareness around mental health issues. The Hi How Are You Project, a sponsor of the mural, continues Johnston's work today. The unveiling of the mural coincides closely with Hi How Are You Day on January 22, Johnston’s birthday—a day now dedicated to mental health advocacy and awareness. A collection of Johnston’s original sketches will also be displayed in the Central Library’s Living Room gallery on the sixth floor through March 31, 2020. Kris Graves: Testament Project is an exploration and re-conception of the contemporary black experience in America. More often than not, black people are portrayed in the extreme—either as very rich or very poor, they are demonized, infantilized, ridiculed, idolized or hyper-sexualized; and within the art canon there is a noticeable scarcity of black representation. Kris Graves (b. 1982 New York, NY) is a photographer and publisher based in New York and London. He received his BFA in Visual Arts from S.U.N.Y. Purchase College and has been published and exhibited globally, including the National Portrait Gallery in London, England; Aperture Gallery, New York; University of Arizona, Tucson; Blue Sky Gallery in Portland, Oregon; and Brooklyn Museum, New York; among others. On view through February 29, 2020. To see the complete up to date listing of events visit, http://library.austintexas.gov/events.  5 Bond Program include Rotation List Consultants for Professional Engineering Services, Professional Service Agreements for Architecture Design Services, Construction Manager at Risk, and Competitive Sealed Proposals. Status Preliminary Phase activities associated with the RFP / RFQ process to procure professional design services for each of APLs FY18 CIP Packages are substantially complete. Updates are as follows; • Contract negotiations for Civil Engineering Services for Pkg A is complete and the Design Development Start Milestone has been reached. Next phase of work includes project design. FACILITIES SERVICES FY2018 Bond Program Summary Description The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin. The projects are grouped into the following categories: “PKG A” Site/Civil Engineering Projects “PKG B” Faulk Library /Austin History Complex “PKG C” Branch Library Interior Renovation Projects “PKG D” Roof Replacement & HVAC System Upgrades The design and construction framework for the Library’s 2018 • Council has approved the Alternative Delivery Process and City Staff Architect recommendations for the Faulk / Austin History Center. The Design Development Milestone has been reached. Contract negotiations are anticipated to be complete Mid – Apr 20. Next phase of work includes project design. • City Staff selection of the most qualified firm to design Pkg.” D” Roof Replacement has been forwarded to City Council. Design Development Start Milestone is anticipated Mid-March 2020. • The Request for Council Action on Pkg. “C” Interior Renovations is anticipated to conclude Mid – March 2020. • • • •  Schedule Cost Now that APLs Bond Program Preliminary Phase is Sustainably Complete the design and construction program’s deliverables are revised to a 36-month timeline. Construction starts will be staggered over this period to minimize impacts to existing levels of library service. Pre-Design & Design costs is estimated at $3.7 million 6 The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin.  7 FY2012 Bond Program Summary • Proposition 18: Library, Museums and Cultural Facilities $13.4 Description Million Cepeda Branch Scope of Work Status Design Phase 90% Complete. finishes. Budget / Cost Other Issues Site Drainage Remediation and Interior Renovation of 8,110 SF Facility ACFS Project Coordinator is in negotiations with the Project Architect to revise the front – end documents of the project plans and specifications. Revisions are necessary to send the plans and specifications out as an IFB. Team meetings occurred in February 2020 to name new Project Coordinator, closer coordinate the project Appropriation $1,049,839; Obligated $512,686.37; Balance $537,152.63 The 8,100 sf roof has blisters, had deteriorated and is in need of replacement. Discussions are underway to apply a silicone roof coating to extend the roof warranty by 20 years. Zaragosa Technical Support Warehouse Scope of Work Replacement of Sprinkler System (life safety) in 20,000 SF Facility Status Design Phase 100% complete  8 Budget / Cost Appropriation $794,965; Obligated $293,337.41; Balance $501,588.44 Other Issues Bid Opening occurred February 13, 2020. The sole lump sum bid submitted totaled $1,095,823.30. Said bid exceeds the available appropriation by $594,234.86. Meetings are on schedule with the CCO and Project Engr. to review the bid and discuss options. University Hills Branch Scope of Work Status The work of this project comprises the construction of a new asphalt 29 parking space parking lot expansion at the existing University Hills Branch Library. 100% Construction Documents and with the Development Services Dept for site plan review and estimate review process will take approx. 4 to 6 months for review/approval. Stantec Civil Engineers is in the process of responding to comments from the City’s Development Review Dept (DRD). Also, a 1704 Determination request has been presented to DRD in order to secure “grandfathering rights” so that the project can move forward with the parking lot expansion and be exempt to further development requirements as well as reduce site plan review time. Budget / Cost Appropriation $1,532,458.00; Obligated $743,828.43; Balance $788,629.30 Other Issues A Unified Development Agreement will be required for the project which will involve City Legal Dept. with the Development Review Dept. (DRD) to grant site plan approval. Also, an Archeological analysis report is required to the (DRD) and additional professional services costs were added.  9 Yarborough Branch Scope of Work Interior Renovation of 15,120 sf Facility Status Construction Phase is 80% complete and progressing. Substantial Completion has been revised and is anticipated on or before February 28, 2020. Budget / Cost Other Issues Appropriation $984,066; Obligated $928,157.48 Balance $55,908.52 Items remaining to be completed include but are not limited to the following: Structural ADA Ramp/Rails; Main Signage; Panel Structure; Men’s Restroom Partition; and completion of Fire Alarm Panel Upgrade. Pleasant Hill Scope of Work Status Budget / Cost Other Issues remaining work. Roof replacement and HVAC system overhaul for 8,851 sf facility. Additional Scope includes Interior Renovation. Construction Phase of Roof and HVAC Replacement @ 90% Complete. Negotiations for Architectural Services for the additional work to include interior renovations are being finalized. Appropriation $1,147,997; Obligated $1,029,419.75 Balance $118,577.25 Construction activities continue. Delays due to scope revisions have been encountered which in turn have slowed the progress. We are working with the General Contractor to develop a revised schedule to complete the  10 Cepeda Branch Renovations Zaragosa Warehouse University Hills Branch Yarborough Branch 11  Cepeda Branch / Hampton Branch (Site/Civil) Report Project Description The Cepeda Branch Library Trail Project was initiated to provide a safe, well-lighted pedestrian pathway from the Cepeda Branch Library property at 651 N Pleasant Valley Road through to Gonzalez Street under the adjacent East Seventh Street overpass. Status CCO assigned Espy Engr. Consultants on 6/28/2019 At Scope Development and Negotiations (95%) Schedule See Gantt Chart Cost Design Budget $77,349; Construction Budget $644,578 Other Issues Homeless encampment under the 7th St Bridge The Will Hampton Branch Library at 5125 Convict Hill Road has experienced heavy use by the community since the facility first opened its doors in 1997. The community facility is public-facing and adjacent to the equally popular Dick Nichols District Park. The project consists of adding 22 parking spaces to the existing parking lot. Negotiations with Espy Engr. 100% complete. Next steps include professional services contract design contract execution, issuance of the notice to proceed and design development start.  Cepeda Branch / Hampton Branch Monthly Schedule 13  14 Faulk Building / Austin History Center Monthly Report Facility Improvements & Archival Repository Expansion Project Description The Faulk Library and Austin History Center are grouped together to meet the growth demands of the City’s burgeoning population by adding much needed archival storage space, security for collections, and upgrading environmental controls. The campus will be reinforces as a single destination that will facilitate seamless interchanges between the Faulk Building, the Austin History Center, adjacent Wooldrige Square and many nearby historical sites. structural and aesthetic improvements. Status On February 20, 2020 City Council authorized negotiation and execution of a professional services agreement with Lord Aeck and Sargent, Inc. to provide architectural design services for the Faulk Library / History Center and Archival Repository Expansion project. With Council’s authorization the Preliminary Phase is substantially complete. Schedule See Gantt Chart Cost Design Budget $1,519,343; Construction Budget $12,661,189 With sustainability as a project goal the work to the Faulk Building include but is not limited to modifying the 2nd and 3rd floors of JHF to meet minimal archival storage standards. Removing existing carpet and providing a sealed, epoxy-coated concrete flooring finish. Additional work includes upgrading the building M/E/P and Elevator Retrofit. Infrastructure upgrades at the Austin History Center include wheel chair lift replacements, lead- based paint abatement, renovation of worn finishes, lighting retrofit, and renovation of exteriors to redress Preliminary Phase RFQ / RFP 95% Complete, next steps negotiations of the Professional Services Agreement –  Faulk Library Building / Austin History Center Schedule 15  16 Interior Renovations Monthly Report Project Description Austin Public Library 2018 Bond Program Package “C” Interior Renovations, combines five library branch projects with similar modernization and refurbishment scopes of work. The work require project designs that are reflective of the emerging architectural styles of our region and sympathetic to the City of Austin initiatives including citizen participation in the design processes, Art in Public Places, and project team participation by minority and women-owned businesses. The scope of Package “C” consists of selective demolition of the finishes of the existing building and renovations to the same that include interior finishes, floor finishes and base, new suspended ceilings and electrical service, lighting and plumbing, new gypsum drywall assemblies, storefront window systems and new furnishings. The project includes miscellaneous asbestos abatement. Compliance with current Americans with Disabilities Act (ADA) standards and the City of Austin Sustainability objectives are project goals. Projects which comprise Pkg. C are as follows; • The Old Quarry Branch • Little Walnut Creek Branch • Manchaca Road Branch • Willie Mae Kirk Branch. • St. John Branch Status Agenda. Schedule Cost Other Issues None to date City Staff rated MWM Architects as the most qualified firm and requested Council Authorization for Austin Public Library to enter negotiations for architectural design services. The RCA is tracking to be on Council’s March Preliminary Phase RFQ / Evaluation & Review @ 95% complete – See Gantt Chart Design Budget $658,261; Construction Budget $5,692,306  Interior Renovations Schedule 17  18 Roof Replacements & Systems Upgrades Monthly Report Project Description Austin Public Library 2018 Bond Program Roof Replacements & Systems Upgrades, combines six library branch projects with similar scopes of work for roofing system rehabilitation to extend the life-cycle and or HVAC Systems and controls upgrades. Warranty requirements for roofing systems shall be 20 years for leakage and weather and, 10 years for HVAC Systems. The HVAC Systems shall be upgraded to contribute to overall building energy goals, shall have low life cycle costs and capable of providing excellent indoor environmental quality while minimizing maintenance requirements. A Commissioning Agent (Cx) will assist ACFS with refining the HVAC functional requirements and roofing system rehabilitation requirements. Systems to be commissioned are Roof, Air Conditioning, Heating Systems, Security / CCTV, PV Array and Sub-Metering devices Work by related trades may include but is not limited to, asbestos abatement, steel, building automation, electrical and plumbing. Project will also feature: upgrading of the roof drainage system including scupper’s, repair and upgrade of lightning protection system. Projects which comprise Pkg. D are further described as follows; • Ruiz Branch Roofing System • Carver Branch Roofing System & HVAC Upgrade. • University Hills Roofing System • Howson Branch HVAC and Controls Upgrade • Spicewood Springs Roofing System Status Schedule Cost • Yarbrough Branch Roofing System, replacement of clerestories, and upgrade of lightning protection system. On 20 Feb. 2020 City Council postponed without objects Austin PL authorization request to negotiation and execution of a professional services agreement with Terracon Consultants, Inc., The authorization has moved to Council’s March 12, 2020 Agenda. Preliminary Phase – RFQ Solicitation – See Gantt Chart Design Budget $673,169; Construction Budget $5,616,253 Note: Design and construction budget estimates are subject to change without notice.  19 Roof Replacements & Systems Upgrades Schedule  20 AUSTIN HISTORY CENTER Programming & Outreach • African American Community Archivist kYmberly Keeton organized and presented the inaugural Growing Your Roots Genealogy Conference, January 31 – February 2. An archival collection was created for the conference and future happenings associated with the conference. In addition to Austinites who attended, the conference attracted participants from Dallas, Houston, and other cities. • Head of Public Services Nancy Toombs presented a talk about the Moonlight Towers to a social organization, PEO at Westminster Manor on January 17. • On January 18, Latinx Community Archivist Marina Islas facilitated lessons on social movements in Austin for two groups of students during Academia Cuauhtli. Students did a gallery walk around the room to observe photos from our archives displaying various protests and demonstrations held in Austin. They were asked to choose their favorite photo and discuss why they chose what they chose. Students and adult volunteers were surprised to learn that the photos were taken in Austin and that the people in the photos are still alive and politically active today. Students were then shown examples of historic political buttons (artifacts from the AHC archives). We then used a button machine so students could make their own buttons with messages that are important to them. Collections • AHC staff finished processing 6 collections, the Irene Gonzales Papers, the Mary Gay Maxwell Papers, the Philip Spertus Austin Jewish Community Center Records, the Rick Piltz Papers, the Los Outsiders "Drawing Lines" Public Art Project Photograph Collection, and the Jacob Peter Schneider Photograph Collection. The finding aids are available online at: http://www.lib.utexas.edu/taro/browse/browse_ahc1.html. • The AHC acquired a large print of the Austin-Bergstrom International Airport Grand Opening, May 1999 (by artist Mary Doerr) with an inscription to City Manager Jesus Garza from Airport Project Manager John Almond to add to the Austin (Tex.). Aviation Department Records (AR.1996.025). • Staff completed oral history recordings of architect Lawrence Speck, part of the ongoing Architecture Oral History project, and Phillip Spertus, one of the leaders of the Austin Jewish Community Plan. Exhibits • On January 10, the AHC, in partnership with the Asian American Resource Center, opened “Courage to Be: The Saheli Story.” This exhibit explores the history of how Saheli, an anti-domestic violence community group, has worked to pursue a cycle of peace and become the first organization of its kind in the U.S. South to serve the Asian community. • On January 30, opened the newest exhibit in the Holt Gallery, “Our Community, Our Voice: Photographs from The Villager Newspaper.” The exhibit presents a selection of photographs from The Villager  21 Newspaper Photograph Collection (AR.2001.002) that capture local community members in striking images, illustrating the vibrancy of Austin’s black population. Marching bands, community leaders, theater groups, protests, musicians, churches, and neighborhood groups portray life in black Austin through the decades. Reference • Research was conducted at the AHC and photos from the AHC were purchased for use in a KXAN story about the Zilker Zephyr; Statesman stories and columns about Texas history by Michael Barnes; an Austin Chronicle story about the history of Austin’s LGBTQIA community; for public display in the new Municipal Court building, and for the 145th anniversary of the Ebenezer Baptist Church. Upcoming Programs • March 7, 2020, 10 AM. Healing the Earth, Healing Ourselves. • March 22, 2020. 3 PM, ACE. Book event with Sen. Kirk Watson. • April 4, 2020. 3 PM, AHC. Austin Postcard history program and book event. • May 12, 2020. 6:30 PM, AHC. Center for Asian American Studies Anniversary Exhibit opening. • May 13, 2020, 10 AM. Asian American Resource Center. Asian American Digitization Day. June 27, 2020. 1 PM. ACE. Cast from the Plast: Introducing Elisabet Ney’s Art June 30, 2020, 6:30 PM. AHC. Opening reception for Elisabet Ney exhibit • •  22 LIBRARY PRIORITIES Literacy Advancement An emerging superstar youth program is Music & Movement, where children are encouraged to dance, sing, and use rhythm instruments to express themselves. This lively storytime is currently offered at Old Quarry, Hampton at Oak Hill, Southeast, Howson, and in Spanish at St John and Terrazas. Austin Public Library branches have a book club for everyone! Our selection includes: • Short Stories • Graphic Novels (and Teen Graphic Novels) • Mysteries and True Crime • Social Justice • Historical Fiction • Teen and YA for Adults • Mother-Daughter • Classics and Contemporaries • Audiobooks Digital Inclusion & STEM Branch Services teamed up with community organizations to provide programs including Latinitas’ technology programs for youth. Ruiz Branch offered How to Protect Your Online Privacy, a workshop that covered strong passwords, data breaches, security questions, and password management tools. Equity, Diversity & Inclusion Branch Services presented AGE of Central Texas’ Powerful Tools, a series of six classes to empower family caregivers of older adults to take better care of themselves. Windsor Park Branch staff took a laptop to issue new library cards and renew expired accounts at the Conley- Guerrero Senior Activity Center. The bookmobile was there as well with items to check out.  23 Civic and Community Engagement Each month library staff and volunteers from the Central Texas Seed Savers gather to clean and process new seed donations to ensure that APL’s seed library remains stocked and operational. Twin Oaks Branch partnered with Austin Opera to help promote their new opera Everest, which is based on Jon Krakauer’s book Into Thin Air. The participants loved the opera and enjoyed hearing about the adaptation while discussing the book. The St. John Branch manager visited the Gardner Betts Juvenile Justice Center for Chess Club. Staff Development On February 21, all 430 Austin Public Library staff members gathered for Staff Development and Appreciation Day. Over fifty training sessions were offered, including 2020 Census Training; Enhancing the Customer Experience; Open Educational Resources; Engaging the Deaf Community; Serving Children Who Have Experienced Trauma; Block Printing; Library Escape Room; Reduce, Reuse, Remake through Creativity; Mando Rayo: United Tacos of America author talk; and many more! Workforce and Economic Development Signature programs at two branches provided job search and career coaching services. The Little Walnut Creek branch teamed up with major internet job site Indeed and offered two days of job search services to nearly 100 people. Career coaching was provided to nearly 25 people by employers and organizations from the Terrazas community. At Central Library’s Business Success Without Burnout workshop, an attendee shared her struggles as a 25- year-old single mother juggling the demands of raising her 4-year-old daughter with her ambitions of being a small business owner. Towards the end, when attendees were asked to reflect on action items, she created a personal mantra to remind herself that she works to live and that carving out time for her personal needs helps her to be more successful with her business ambitions.  24 APL BY THE NUMBERS Performance Indicators for January • Visitors 280,637 • Circulation 453,583 • Number of computer sessions 39,462 • Number of wifi sessions 42,374 • Program attendance 12,996 • Number of programs 465 Revenue • During January, Recycled Reads Bookstore generated $12,000, and received and sorted 90,000 items, keeping 29 tons of materials out of the landfill. • Gift Shop revenue was $23,363.* • Events Revenue was $38,840* • *These numbers are not from the official accounting record. • All revenue comes back to the Library. Volunteers January Number of Volunteers 187 • Total Volunteer hours 1588 • Total Value* $40,397 *Volunteer Value Rate $25.43 per hour Roosevelt Weeks Director of Libraries • •