November 2019 Director's Report — original pdf

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November 2019  2 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Exhibits ______________________________________________________________________________ 4 Facilities Services ____________________________________________________________ 5 FY2018 Bond Program Summary __________________________________________________________ 5 FY2012 Bond Program Summary __________________________________________________________ 7 Cepeda Branch / Hampton Branch Monthly Report ____________________________________________ 12 Faulk Building / Austin History Center Monthly Report _________________________________________ 14 Interior Renovations Monthly Report _______________________________________________________ 17 Roof Replacements & Systems Upgrades Monthly Report ______________________________________ 19 Austin History Center ________________________________________________________ 21 Library Priorities ____________________________________________________________ 23 Literacy Advancement __________________________________________________________________ 23 Digital Inclusion & STEM ________________________________________________________________ 23 Equity, Diversity & Inclusion _____________________________________________________________ 23 Civic and Community Engagement ________________________________________________________ 24 Staff Development _____________________________________________________________________ 24 Workforce and Economic Development ____________________________________________________ 24 APL By the Numbers ________________________________________________________ 25 Performance Indicators for August ________________________________________________________ 25 Revenue ____________________________________________________________________________ 25 Volunteers ___________________________________________________________________________ 25  3 HIGHLIGHTS Austin Public Library Named as a Top 10 Innovator by Urban Libraries Council The Urban Libraries Council announced Austin Public Library as one of 10 Top Innovators during the 2019 Innovations Celebration held on October 17 in Salt Lake City. The annual Innovations award program recognizes leading practices from ULC’s member library systems across the U.S. and Canada. A panel of expert judges selected Austin Public Library’s Welding Class from 260 submissions in 10 categories that showcase out-of-the box thinking and creative applications of library resources. Austin Public Library won in the category of Education – Adults. Award winners were recognized for their level of creativity, ability for other libraries to adapt their work and the outcomes achieved. Austin Public Library partnered with Austin Community College (ACC) to bring vocational educational opportunities to one of its most underserved communities by offering ACC’s Welding Class that allows students to receive a Welding Certification. A generator-powered mobile education pod was brought on site to the Southeast Branch Library. Due to its mobility the classroom can be brought to students rather than the other way around. Having the classroom in one’s neighborhood made it easier to arrange for child care since the ‘college’ may be only blocks away from home. Holiday Sparkle Come celebrate the holidays with the Austin Public Library! Ancient Stories, Modern Times: Storytelling with David Thompson. A great time to relax before Thanksgiving and hear some enchanting stories from David Thompson, who has appeared on 3 continents and been featured on National Public Radio. Saturday, November 23, 11 AM – Noon, Cepeda Branch. Holidays in the Making with H-E-B. Activities will include cookie decorating, making floral arrangements, cooking demonstrations for quick holiday meals, a beauty bar with tips on holiday makeup, and so much more! Thursday, December 5, 4-8 PM, Central Library. Holiday Craft Crawl. Enjoy the holiday sparkle at nine craft stations throughout the building, a photo booth, live music, a DJ in the Living Room, and all the standard holiday fare. Craft supplies provided. Friday, December 6, 7:30 – 10 PM, Central Library. Green Gift: Reuse Material Stockings. Come learn how to make a stocking out of reuse fabric or paper, perfect for holiday giving or using for your own decorations! Saturday, December 7, 1-4 PM, Recycled Reads Bookstore,  4 Exhibits Megan Bent: LATENCY Megan uses photography to explore living with invisible disability. Outwardly she is perceived as healthy but inside her immune system is actively breaking her body down. This experience, while hidden, is one that has greatly shaped who she is. With the process of chlorophyll printing, which uses UV light to print images directly onto leaves, she is printing medical imagery from her recurring doctors visits. She is also printing images shared with her from within the disability community, highlighting their unseen experiences. She is printing on leaves to underscore the organic nature of disability while asking the viewer to confront the bodily impermanence we all share. Megan Bent is a New England based artist. She specializes in alternative process photography, specifically the process of chlorophyll printing. Her artwork has been exhibited widely across the United States in exhibitions at the Rayko Photo Center, San Francisco, The Vera Proiect, Seattle, WA, The East Hawaiian Cultural Center/HMOCA , Hilo, Hawai'i, Flux Factory, Long Island City, NY, El Museo Cultural, Santa Fe, NM, and the Piedmont Council for the Arts, Charlottesville, VA. Central Library Gallery through December 28. Polish Poster Art: From City Streets to Gallery Walls. Polish posters offered subtle symbolism during a post-war era of repressive government. Art posters were not censored as they were not expected to pose threats to social order. The colorful posters played a significant role in modern visual design and culture before the emergence of commercialized movie posters. Central Library 6th Floor through December 31. To see the complete up to date listing of events visit, http://library.austintexas.gov/events. Megan Bent is printing images shared with her from within the disability community, highlighting their unseen experiences.  5 FACILITIES SERVICES FY2018 Bond Program Summary Description • APLs 2018 Bond Program is currently in the project initiation stage. City Council’s appropriated $3.7M in March 2019 to fund the solicitation and execution of the Professional Service Agreements necessary to implement the Library’s Bond Program. • The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin. The projects are grouped into the following categories: Site/Civil Engineering Projects, Faulk Library Building/Austin History Center Complex Improvements, Branch Library Interior Renovation Projects, and Roof Replacement & HVAC System Upgrades. • The development framework to deliver the Library’s 2018 Bond Program will include Rotation List Solicitation, Professional Service Agreements Construction Manager at Risk, and Competitive Sealed Proposals. The program’s deliverables have a 60-month time line, and construction starts will be staggered over this period to minimize impacts to existing levels of library service. The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin.  6 Status The FY18 Program is in the Preliminary Phase. The CCO is leading PSA procurement during this period. Packages A and D are advancing with Rotation List and stand along design solicitations. B and C require Council Approval of CMAR and CSP Methodologies and design services are advancing as stand-alone. All PSAs are anticipated to be fully executed by Nov. 2019. Schedule It is anticipated that the procurement of Professional Services Agreements that covers this phase of the work will be fully executed within 180 calendar days. Cost Pre-Design & Design costs is estimated at $3.7 million  7 FY2012 Bond Program Summary Description • Proposition 18: Library, Museums and Cultural Facilities $13.4 Million Cepeda Branch Scope of Work Site Drainage Remediation and Interior Renovation of 8,110 SF Facility Status Design Phase 90% Complete. ACFS Project Coordinator is in negotiations with the Project Architect to revise the front – end documents of the project plans and specifications. Revisions are necessary to procure construction services competitively. Budget / Cost Appropriation $1,049,839; Obligated $512,686.37; Balance $537,152.63 Other Issues ACFS is currently negotiating with the project architect to revise the front – end documents in the project plans and specifications. The revisions are necessary to procure the services of a General Contractor via the City’s Invitation to Bid (IFB) method. Initially, Construction Services for this branch renovation were to be procured per the City’s Job Order Contract (JOC) method. City JOC estimates are not obtained competitively whereas, IFB solicitations are. It is anticipated that the additional time to revise the projects front – end documents coupled with the IFB process will yield competitive pricing for the Construction Work. Zaragosa Technical Support Warehouse Scope of Work Replacement of Sprinkler System (life safety) in 20,000 SF Facility Status Design Phase 100% complete Budget / Cost Appropriation $794,965; Obligated $293,337.41; Balance $501,588.44 Other Issues Documents have been returned from the Quality Management Division and ACFS is working with our partners in the Capital Contracting Office (CCO) for a November 2019 Invitation for Bid (IFB). University Hills Branch Scope of Work  8 The work of this project comprises the construction of a new asphalt 29 parking space parking lot expansion at the existing University Hills Branch Library. Status 100% Construction Documents and with the Development Services Dept for site plan review and estimate review process will take approx. 4 to 6 months for review/approval. Stantec Civil Engineers is in the process of responding to comments from the City’s Development Review Dept Budget / Cost Appropriation $1,532,458.00; Obligated $714,941.48; Balance $817,516.52 Other Issues A Unified Development Agreement will be required for the project which will involve City Legal Dept. with the Development Review Dept. (DRD) to grant site plan approval. Also, an Archeological analysis report is required to the (DRD) and this will be additional professional services. Yarborough Branch Scope of Work Interior Renovation of 15,120 sf Facility Status Construction Phase, the interior and exterior work is 75% complete. Substantial Completion is anticipated by January, 2020. Budget / Cost Appropriation $984,066; Obligated $923,877.48; Balance $60,188.52 Other Issues Work continues on the structural ADA ramp/rails, main signs in front, under stairs panel structure, and lighting control. As a separate work order the recent rains have revealed roof water leaks. Southeast Branch Scope of Work Replacement of the failed precast retainers at the perimeter of the building's pier and beam foundation. Status Warranty towards the end of its period Budget / Cost Appropriation $838,289; Obligated $838,286.94; Balance $2.06 Other Issues A list of items that need to be corrected has been submitted by the Consultants to the GC. Final Project closeout underway.  9 Zaragosa Technical Support Warehouse University Hills Branch  10 Yarborough Branch  Faulk Building Re-Roof (Deferred Maintenance) Scope of Work The project will provide for the removal of the existing, built-up roof at the Faulk Central Library and its replacement with a modified bitumen, built-up roof (approx. 29,000 sq. ft.) Status Construction Phase at 70% complete. Tebben Company Inc. is the awarded Roof contractor. ) Budget / Cost Appropriation $1,087,391; Obligated $913,191.81; Balance $174,199.19 Other Issues A portion of parking spaces will be closed off for the staging area for the duration of construction. An anticipated week delay for unpredicted rains. Pleasant Hill Branch Scope of Work Roof replacement and HVAC system overhaul for 8,851 SF facility Status 70% Construction began Monday, July 8. Budget / Cost Appropriation $1,226,799; Obligated $997,0083.05; Balance $229,790.95 Hampton Branch at Oak Hill Scope of Work The project includes replacement of the deteriorated roof, new skylight and interior renovation 8,580 sq. ft. Status Hampton opened to the public on Oct 21, 2019 and Grand Opening was on Oct 26, 2019. Certificate of Occupancy was obtained on September 6, 2019. In the process of securing LEED Silver certification.  12 Cepeda Branch / Hampton Branch (Site/Civil) Monthly Report Project Description The Cepeda Branch Library Trail Project was initiated to provide a safe, well-lighted pedestrian pathway from the Cepeda Branch Library property at 651 N Pleasant Valley Road through to Gonzalez Street under the adjacent East Seventh Street overpass. The Will Hampton Branch Library at 5125 Convict Hill Road has experienced heavy use by the community since the facility first opened its doors in 1997. The community facility is public-facing and adjacent to the equally popular Dick Nichols District Park. The project consists of adding 22 parking spaces to the existing parking lot. Status CCO assigned Espy Engr. Consultants on June 28, 2019. At Scope Development and Negotiations (15%) A scheduled meeting was conducted with Espy Engr. Consultant and APL Facilities is waiting on a professional services proposal. Schedule Rotating List Assignment In-Progress. See Gantt Chart Cost Design Budget $77,349; Construction Budget $644,578 Other Issues None to date  13 Cepeda Branch / Hampton Branch Monthly Schedule  14 Faulk Building / Austin History Center Monthly Report Facility Improvements & Archival Repository Expansion Project Description The Faulk Library and Austin History Center are grouped together to meet the growth demands of the City’s burgeoning population by adding much needed archival storage space, security for collections, and upgrading environmental controls. The campus will be reinforces as a single destination that will facilitate seamless interchanges between the Faulk Building, the Austin History Center, adjacent Wooldrige Square and many nearby historical sites. With sustainability as a project goal the work to the Faulk Building include but is not limited to modifying the 2nd and 3rd floors of JHF to meet minimal archival storage standards. Removing existing carpet and providing a sealed, epoxy-coated concrete flooring finish. Additional work includes upgrading the building M/E/P and Elevator Retrofit. Infrastructure upgrades at the Austin History Center include wheel chair lift replacements, lead-based paint abatement, renovation of worn finishes, lighting retrofit, and renovation of exteriors to redress structural and aesthetic improvements. The work also entails improvements to the existing, occupied, historic, three story center. System upgrades include HVAC and electrical components, life safety systems, interior and exterior security camera and card access system, miscellaneous new construction, signage and retrofit for ADA compliance. The work also include miscellaneous asbestos and lead-based paint abatement, minor demolition, salvaging of existing materials, minor exterior work including replacement of landscaping, interior construction, patching and equipment retrofits interior partitions, ceilings, wall and floor finishes, toilet accessories and signage.  15 Status CMAR approved by Council and RFQ solicitation underway by CCO A stand-alone solicitation for professional services was posted on October 15, 2019 and closes on November 20, 2019. The solicitation process is at 60% complete. Schedule Preliminary Phase RFQ / RFP process underway – See Baseline Schedule / Gantt Chart Cost Design Budget $1,519,343; Construction Budget $12,661,189  16 Faulk Library Building / Austin History Center Schedule  17 Interior Renovations Monthly Report Project Description Austin Public Library 2018 Bond Program Package “C” Interior Renovations, combines five library branch projects with similar modernization and refurbishment scopes of work. The work require project designs that are reflective of the emerging architectural styles of our region and sympathetic to the City of Austin initiatives including citizen participation in the design processes, Art in Public Places, and project team participation by minority and women-owned businesses. The scope of Package “C” consists of selective demolition of the finishes of the existing building and renovations to the same that include interior finishes, floor finishes and base, new suspended ceilings and electrical service, lighting and plumbing, new gypsum drywall assemblies, storefront window systems and new furnishings. The project includes miscellaneous asbestos abatement. Compliance with current Americans with Disabilities Act (ADA) standards and the City of Austin Sustainability objectives are project goals. Projects which comprised Pkg. C are further described as follows; • The Old Quarry Branch • Little Walnut Creek Branch • Manchaca Road Branch • Willie Mae Kirk Branch. • St. John Branch Status CCO Issue of PSA Solicitation November 4, 2019 Schedule Preliminary Phase PSA Solicitation – See Gantt Chart Cost Design Budget $658,261; Construction Budget $5,692,306 Note: Design and construction budget estimates are subject to change without notice. Other Issues None to date  18 Interior Renovations Schedule  19 Roof Replacements & Systems Upgrades Monthly Report Project Description Austin Public Library 2018 Bond Program Roof Replacements & Systems Upgrades, combines six library branch projects with similar scopes of work for roofing system rehabilitation to extend the life-cycle and or HVAC Systems and controls upgrades. Warranty requirements for roofing systems shall be 20 years for leakage and weather and, 10 years for HVAC Systems. The HVAC Systems shall be upgraded to contribute to overall building energy goals, shall have low life cycle costs and capable of providing excellent indoor environmental quality while minimizing maintenance requirements. A Commissioning Agent (Cx) will assist ACFS with refining the HVAC functional requirements and roofing system rehabilitation requirements. Systems to be commissioned are Roof, Air Conditioning, Heating Systems, Security / CCTV, PV Array and Sub-Metering devices Work by related trades may include but is not limited to, asbestos abatement, steel, building automation, electrical and plumbing. Project will also feature: upgrading of the roof drainage system including scupper’s, repair and upgrade of lightning protection system. Projects which comprise Pkg. D are further described as follows; • Ruiz Branch Roofing System • Carver Branch Roofing System & HVAC Upgrade. • University Hills Roofing System • Howson Branch HVAC and Controls Upgrade • Spicewood Springs Roofing System • Yarbrough Branch Roofing System, replacement of clerestories, and upgrade of lightning protection system. Status The RFQ for Professional Services is underway. The PSA Process is tracking to wrap up by Feb. 2020. To date the pre-response meeting is 100% complete. All respondent submittals are due on November 20, prior to 3 PM. Schedule Preliminary Phase RFQ Solicitation – See Gantt Chart Cost Design Budget $673,169; Construction Budget $5,616,253 Note: Design and construction budget estimates are subject to change without notice. 20 Roof Replacements & Systems Upgrades Schedule  21 AUSTIN HISTORY CENTER Programming & Outreach • The AHC held the Asian Pacific American Zine Making Workshop at the Asian American Resource Center on October 19 in partnership with Asian American womxn/non-binary/femme+ creative collective, Silk Club ATX. Attendees had the opportunity to remix AHC archival images to create a collaborative local Asian Pacific American zine. An attendee commented, "I enjoyed today's program! It was interactive and creative with [an] Asian American focus. I would like more programs where we can learn how to share archives, research archives, [and] learn more ways to create stories like today's event." Collections • AHC staff finished processing 5 collections, the Whited Family Papers, the Karen Stewart Papers, the Austin Street Railway Company Records, the Emmett Shelton, Sr. Recordings Collection, and the Austin Film Society Records. The finding aids are available online at: http://www.lib.utexas.edu/taro/browse/browse_ahc1.html. • The AHC acquired a collection of rare 45s and LPs of local bands from retired radio personality Henry Williams as well as a donation of photographs, genealogy research, correspondence, and business records documenting Galen Crow and J.J. Hegman, owner of the Crescent Theater, Ritz Theater, and Queen Theater. J. J. Hegman and Galen Crow were maternal uncles of the donor. Of interest is a 1923 ticket ledger containing movies shown at the Queen Theater. AHC staff finished processing 10 collections, the House the Homeless Video Collection, the Walter E. Long Papers, the Austin (Tex.). City Council. Brigid Shea Records, the Brigid Shea Papers, the Austin Creative Alliance Records, the Smith and Yarrington Families Papers, the St. Edward’s University Austin Documentary Photography Project Collection, the Dr. Will D. Gorton Papers, the Austin (Tex.). Austin Police Department Records, and the West Austin Neighborhood Group Records. The finding aids are available online at: http://www.lib.utexas.edu/taro/browse/browse_ahc1.html. Reference • Research was conducted at the AHC and photos from the AHC were purchased for use in upcoming books Cult of Glory, Jane Against the World: Roe v Wade and the Fight for Reproductive Rights, and an untitled book about the ashe juniper tree; an article in the Journal of African American History; a KVUE news story about the Moonlight Towers; internal training for APD academy; student thesis on the Congress Ave. bridge bat colony; and exhibition at the Carver Museum and Brush Square Museums.  22 Upcoming Programs • December 5, 6:30 PM, Faulk Building. APL History program, in partnership with the Library Foundation • December 7, 2019. 12-4 PM, Hampton Branch. Know Your District History – District 8 • January 30, 2020, 6:30 PM, AHC. Opening Reception for Villager Newspaper exhibit. • February 15, 2020. 2 PM. AHC. Flower Hill/Jane Smoot – Austin Education. • February 20, 2020, 6:30 PM, Asian American Resource Center. Saheli Archives exhibit reception and panel. • March 7, 2020, 10 AM. Healing the Earth, Healing Ourselves STAFFING UPDATE We are pleased to announce that we have three new Branch Managers at the Austin Public Library. Michelle Beebower has accepted the position of Managing Librarian at the Twin Oaks branch. Michelle has been with APL for 14 years, serving as a youth materials selector, youth librarian, and most recently as the assistant manager of the Twin Oaks Branch. She holds a B.A. in Sociology and an MLS, both from the University of Texas-Austin. Michelle has a strong interest in innovative adult programming. She will begin her tenure on November 10, 2019. Ruby Robinson has accepted the position of Managing Librarian at the Willie Mae Kirk Branch. Ruby has been an assistant manager and library manager with Houston Public Library. She has also worked as a youth librarian with Harris County Public Library. She holds a BA in Criminology from the University of Texas-Arlington and an MLS from the University of North Texas. She has a strong passion for programming and is especially interested in bringing library services to traditionally underserved communities. She will begin the week of December 8, 2019. Nichole Chagnon has been named Managing Librarian at the St. John branch. Nichole brings a wealth of experience both in public and academic libraries. She has worked as a teen services librarian with APL and is currently a faculty librarian with Austin Community College. Nichole earned her BS in Radio-Television-Film and an MLS both from University of Texas at Austin. Her start date is November 24, 2019.  23 LIBRARY PRIORITIES Literacy Advancement The Library Foundation’s Badgerdog Creative Writing Summer Campers officially became published authors with the launch of their 2019 anthologies Rise and Emerge! On October 5, the young writers came together to share their work on stage at the Central Library. Digital Inclusion & STEM Branch libraries recognized Digital Inclusion Week (October 7 through October 11) with some diverse offerings: • Latinitas, a local nonprofit organization aimed at empowering young Latinas, hosted a Virtual Reality program at Southeast branch; • Milwood had a class on Agile Project Management; • Drop in Digital Assistance was offered at Old Quarry; And St John offered iPad Basics for Seniors At Central, Adrian Perez (Sight and Sound Team) brought two tech activities for the tweens to take turns using: virtual reality and 3D scanning and printing! The tweens were able to create a pumpkin using VR equipment and our volunteer Tammi 3D scanned their faces. Adrian will 3D print their scanned faces and the tweens can pick them up in the next few weeks. Turning Teens into Game Developers is a weekly program offered in the teen center at Central. We have lots of returning students each week and they are all staying for 4-5 hours on average, which is a huge time commitment for busy teens. A new teen to the group was really excited to build an app, and so she’s become our first student pursuing app building instead of game making. Equity, Diversity & Inclusion On October 17, Austin-Travis County EMS hosted at Pop Up Resource Clinic at Little Walnut Creek Branch. The Mobile Med Clinic, MAP, mental health assistance, coordinated assessments, and substance abuse assistance were available at this resource fair in the parking lot. Dia de los Muertos events included painting sugar skulls on mini canvases, Featured Flicks with movies and crafts, and a Dia de los Muertos celebration at Spicewood Springs. One especially noteworthy Dia activity at Old  24 Quarry brought together seniors from nearby Brookdale Senior Living Center with preschoolers from My Friend’s House. Together they worked on Dia de los Muertos crafts and heard a story by Miss Ambray! Civic and Community Engagement Library Journal’s Design Institute was hosted in Austin on October 11, and the participants toured the facilities at Southeast, Twin Oaks, and the newly remodeled Hampton branch at Oak Hill. Halloween was celebrated in high style across the branches. Programs included: • Yarn pumpkin craft at Southeast, in partnership with the Parks Departments • Customers at Twin Oaks made ghost bubbles at Science Friday • Cepeda hosted storyteller Rick Davis • Ruiz celebrated with a large Halloween Bazaar for the family, complete with crafts and even Tarot card reading for the adults • Milwood hosted their 2nd Annual Halloween Party and is becoming a local trick-or-treat spot • Little Walnut Creek joined in on the trick-or-treating as well, as they joined the READ Fall Fest • Families played a giant Candyland game at their Candyland Halloween Party Competing against countless local Halloween events, APL After Dark still drew over 300 people into the Central Library on a Friday night. Halloween costumes were rampant, and every presenter (we had experts in palmistry, ghost hunting, tarot, ufology, spiritualism, and spooky makeup) was actively engaged in conversations with customers the entire evening. We also had a ghost story open-mic around the (LED) campfire that was very well received. Our spooky VR experiences were incredibly popular. Outreach Storytime at First United Methodist Pre-K. A Central youth librarian visits this preschool quarterly to provide a storytime with books, flannels, ukulele playing, songs, and a snail puppet named Moose. The kids laughed hysterically when Moose struggled to get musical instruments out of the storytime bag. This week we read Pokko and the Drum, Dini Dinosaur, and Ten Pigs. Staff Development Mock Printz Discussion. The Michael L. Printz Award is an American Library Association literary award that annually recognizes the best book written for teens, based entirely on its literary merit. The Austin Public Library Literature Committee will host the “11th Annual Mock Printz Discussion” for staff on Friday, January 24, 2020. The discussion will be based on the Printz criteria as we review ten pre-selected titles. Attendees will vote for finalists and ultimately a winner. Workforce and Economic Development Eleven entrepreneurs attended a small business workshop at Central, led by marketing guru Jenn Denham, to learn how to develop effective social media marketing strategies to bring their businesses into the social spotlight.  25 APL BY THE NUMBERS Performance Indicators for October • Visitors 331,197 • Circulation 494,166 • Number of computer sessions 43,227 • Number of wifi sessions 42,551 • Program attendance 17,944 • Number of programs 819 Revenue • During October, Recycled Reads Bookstore generated $10,900, and received and sorted 80,000 items, keeping 21 tons of materials out of the landfill. • Gift Shop revenue was $25,832.* • Events Revenue was $29,085.* • Parking Revenue was $36,027.* • *These numbers are not from the official accounting record. • All revenue comes back to the Library. Volunteers • October Number of Volunteers 168 • Total Volunteer hours 1213 • Total Value* $30,861 • *Volunteer Value Rate $25.43 per hour Roosevelt Weeks Director of Libraries