October 2019 Director's Report — original pdf

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1 October 2019  2 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Exhibits ________________________________________________________________________________ 4 Facilities Services ____________________________________________________________ 5 FY2018 Bond Program Summary ___________________________________________________________ 5 FY2012 Bond Program Summary ___________________________________________________________ 7 Cepeda Branch / Hampton Branch Monthly Report _________________________________________ 10 Faulk Building / Austin History Center Monthly Report __________________________________________ 12 Interior Renovations Monthly Report ________________________________________________________ 15 Roof Replacements & Systems Upgrades Monthly Report _______________________________________ 17 Austin History Center ________________________________________________________ 19 Library Priorities ____________________________________________________________ 21 Literacy Advancement ___________________________________________________________________ 21 Digital Inclusion & STEM _________________________________________________________________ 21 Equity, Diversity & Inclusion _______________________________________________________________ 21 Civic and Community Engagement _________________________________________________________ 22 Staff Development ______________________________________________________________________ 22 Workforce and Economic Development ______________________________________________________ 22 APL By the Numbers ________________________________________________________ 23 Performance Indicators for August _________________________________________________________ 23 Revenue ______________________________________________________________________________ 23 Volunteers ____________________________________________________________________________ 23  3 HIGHLIGHTS Hampton Branch at Oak Hill is Now Open The Austin Public Library, Hampton Branch at Oak Hill, 5125 Convict Hill Rd., reopened to the public on Monday, Oct. 21, after being closed since last year for a complete renovation. One of the most visible interior improvements to the facility is a new Kalwall skylight that fills the main area with natural light. A new designated “quiet room” will give customers a space to read and relax away from the main area. The branch now has an improved digital infrastructure with all new data wiring and connections for faster internet service. Other improvements include a roof replacement; upgraded computers; upgraded plumbing fixtures; modernized heating, ventilation and air conditioning controls; new circulation desk and other furniture; all new carpets throughout the library as well as a fresh coat of paint. Modifications were also made to ensure compliance with Americans with Disabilities Act (ADA) standards. AVAFest Veteran Conferences Central Library will host a two-day Veteran Writers Conference offering conversation and networking with screenwriters, poets, novelists, storytellers, songwriters and more! Saturday & Sunday, October 26 & 27 A Health and Wellness Conference will follow the following Saturday & Sunday, November 2 & 3. The conference, by and for veterans and their family members, as well as the individuals and organizations who serve them, will offer information on pathways to healing through community and the arts. Mayor’s Book Club 2019 The Library Foundation & Austin Public Library invite you to join us for the final event of the 2019 Mayor’s Book Club. Author Susan Orlean will discuss her bestseller and New York Times Notable Book The Library Book with Texas Literary Hall of Fame honoree Sarah Bird. Saturday, November 9, 1-3 PM, Central Library Special Event Center. The AVAFest Veteran Writers Conference offers a chance to learn from individuals who have turned the lessons they learned through their military service into a voice for change.  4 Exhibits Randal Ford: The Animal Kingdom, explores the intimate connection between humans and animals through photographs and allows viewers a compelling glimpse into this mysterious, complex world. Guided by Ford’s deconstructed form of portraiture, you are left with only the animal and yourself. Randal Ford is an internationally-recognized artist, with works appearing on the cover of Time, Texas Monthly and Communication Arts magazines. His animal portraits have been published in a book by Rizzoli Press Library Gallery. Central Library Gallery through November 13. Polish Poster Art: From City Streets to Gallery Walls. Polish posters offered subtle symbolism during a post-war era of repressive government. Art posters were not censored as they were not expected to pose threats to social order. The colorful posters played a significant role in modern visual design and culture before the emergence of commercialized movie posters. Central Library 6th Floor through December 31. To see the complete up to date listing of events visit, http://library.austintexas.gov/events.  5 FACILITIES SERVICES FY2018 Bond Program Summary Description • APLs 2018 Bond Program is currently in the project initiation stage. City Council’s appropriated $3.7M in March 2019 to fund the solicitation and execution of the Professional Service Agreements necessary to implement the Library’s Bond Program. • The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin. The projects are grouped into the following categories: Site/Civil Engineering Projects, Faulk Library Building/Austin History Center Complex Improvements, Branch Library Interior Renovation Projects, and Roof Replacement & HVAC System Upgrades. • The development framework to deliver the Library’s 2018 Bond Program will include Rotation List Solicitation, Professional Service Agreements Construction Manager at Risk, and Competitive Sealed Proposals. The program’s deliverables have a 60-month time line, and construction starts will be staggered over this period to minimize impacts to existing levels of library service. The 2018 Bond Program for the Library Department consists of fifteen improvement projects located across the City of Austin.  6 Status The FY18 Program is in the Preliminary Phase. The CCO is leading PSA procurement during this period. Packages A and D are advancing with Rotation List and stand along design solicitations. B and C require Council Approval of CMAR and CSP Methodologies and design services are advancing as stand-alone. All PSAs are anticipated to be fully executed by Nov. 2019. Schedule It is anticipated that the procurement of Professional Services Agreements that covers this phase of the work will be fully executed within 180 calendar days. Cost Pre-Design & Design costs is estimated at $3.7 million  7 FY2012 Bond Program Summary Description • Proposition 18: Library, Museums and Cultural Facilities $13.4 Million Cepeda Branch Scope of Work Site Drainage Remediation and Interior Renovation of 8,110 SF Facility Status Design Phase 90% Complete. ACFS Project Coordinator is working with architectural team to re-configure existing plans and specifications to take project out for bid. Budget / Cost Appropriation $1,049,839; Obligated $512,686.37; Balance $537,152.63 Other Issues Due to previous Project Coordinator choosing the Job Order Contract delivery method, this project was extremely fiscally tight and much of the original scope had been discarded. While it will take longer to get competitive bids for this work, we anticipate this delivery method will ensure that we can do more of the work with a responsible budget. Zaragosa Technical Support Warehouse Scope of Work Replacement of Sprinkler System (life safety) in 20,000 SF Facility Status Design Phase 90% complete Funding has been balanced for this project and we are applying for a solicitation number so that we can submit 95% drawings and specs to Quality Management Division, (QMD) Budget / Cost Appropriation $790,538; Obligated $293,337.41; Balance $497,200.59 Other Issues Construction estimate is $452,000. University Hills Branch Scope of Work The work of this project comprises the construction of a new asphalt 29 parking space parking lot expansion at the existing University Hills Branch Library. Status 100% Construction Documents and with the Development Services Dept for site plan review and estimate review process will take approx. 4 to 6 months for review/approval.  8 Budget / Cost Appropriation $1,532,458.00; Obligated $714,941.48; Balance $817,516.52 Other Issues A Unified Development Agreement will be required for the project which will involve City Legal Dept. with the Development Review Dept. (DRD) to grant site plan approval. Also, an Archeological analysis report is required to the (DRD) and this will be additional professional services. Yarborough Branch Scope of Work Interior Renovation of 15,120 sf Facility Status Construction Period 80 % Complete in the interior and 30% complete on the exterior. Substantial Completion is anticipated by Mid-December 2019 Budget / Cost Appropriation $984,066; Obligated $871,537.21; Balance $112,528.79 Other Issues Structural ADA ramp, main signs in front, under stairs panel structure, and lighting control. We are waiting for Stanley for a fire alarm map and a quote for an additional alarm strobe. Southeast Branch Scope of Work Replacement of the failed precast retainers at the perimeter of the building's pier and beam foundation. Status Warranty towards the end of its period Budget / Cost Appropriation $838,289; Obligated $838,286.94; Balance $2.06 Other Issues A list of items that need to be corrected has been submitted by the Consultants to the GC. Some dead plants have been replaced by the sub, Kin Performance Contractors. Other items are still pending response from GC to correct the rest of the punch list.  9 Faulk Building Re-Roof (Deferred Maintenance) Scope of Work The project will provide for the removal of the existing, built-up roof at the Faulk Central Library and its replacement with a modified bitumen, built-up roof Status Construction Phase at 10% complete. Tebben Company Inc, is the awarded Roof contractor. It is further anticipated that the Construction Period will take 60 Calendar Days (Start date: August 19, 2019) Budget / Cost Appropriation $1,087,391; Obligated $913,191.81; Balance $174,199.19 Other Issues A portion of parking spaces will be closed off for the staging area for the duration of construction. Pleasant Hill Branch Scope of Work Roof replacement and HVAC system overhaul for 8,851 SF facility Status Construction phase 40% complete Budget / Cost Appropriation $1,147,997; Obligated $1,001,531.71; Balance $146,465.29 Hampton Branch at Oak Hill Scope of Work The project includes replacement of the deteriorated roof, new skylight and interior renovation 8,580 sq. ft. Status Substantial Completion with conditions were applied with General Contractor on September 6, 2019 Certificate of Occupancy was obtained on September 6, 2019 Other Issues Due to unforeseen rains in the forecast this summer, roof replacement and new skylight installation were delayed. Also, due to Stanley Security failing to secure the fire alarm final with the Fire Marshalls Office in July this delayed the project schedule 45 days. This resulted in the delay of General Contractor securing his Building Final then the Certificate of Occupancy.  10 Cepeda Branch / Hampton Branch (Site/Civil) Monthly Report Project Description The Cepeda Branch Library Trail Project was initiated to provide a safe, well-lighted pedestrian pathway from the Cepeda Branch Library property at 651 N Pleasant Valley Road through to Gonzalez Street under the adjacent East Seventh Street overpass. The Will Hampton Branch Library at 5125 Convict Hill Road has experienced heavy use by the community since the facility first opened its doors in 1997. The community facility is public-facing and adjacent to the equally popular Dick Nichols District Park. The project consists of adding 22 parking spaces to the existing parking lot. Status CCO assigned Espy Engr. Consultants on June 28, 2019. At Scope Development and Negotiations (5%) A scheduled meeting was conducted with Espy Engr. Consultant and APL Facilities is waiting on a professional services proposal. Schedule Rotating List Assignment In-Progress. See Gantt Chart Cost Design Budget $77,349; Construction Budget $644,578  11 Cepeda Branch / Hampton Branch Monthly Schedule  12 Faulk Building / Austin History Center Monthly Report Facility Improvements & Archival Repository Expansion Project Description The Faulk Library and Austin History Center are grouped together to meet the growth demands of the City’s burgeoning population by adding much needed archival storage space, security for collections, and upgrading environmental controls. The campus will be reinforces as a single destination that will facilitate seamless interchanges between the Faulk Building, the Austin History Center, adjacent Wooldrige Square and many nearby historical sites. With sustainability as a project goal the work to the Faulk Building include but is not limited to modifying the 2nd and 3rd floors of JHF to meet minimal archival storage standards. Removing existing carpet and providing a sealed, epoxy-coated concrete flooring finish. Additional work includes upgrading the building M/E/P and Elevator Retrofit. Infrastructure upgrades at the Austin History Center include wheel chair lift replacements, lead-based paint abatement, renovation of worn finishes, lighting retrofit, and renovation of exteriors to redress structural and aesthetic improvements. The work also entails improvements to the existing, occupied, historic, three story center. System upgrades include HVAC and electrical components, life safety systems, interior and exterior security camera and card access system, miscellaneous new construction, signage and retrofit for ADA compliance. The work also include miscellaneous asbestos and lead-based paint abatement, minor demolition, salvaging of existing materials, minor exterior work including replacement of landscaping, interior construction, patching and equipment retrofits interior partitions, ceilings, wall and floor finishes, toilet accessories and signage.  13 Status CMAR approved by Council and RFQ solicitation underway by CCO A stand-alone solicitation for professional services is being prepared as a draft for CCO review and is at 25% complete. Schedule Preliminary Phase RFQ / RFP process underway – See Baseline Schedule / Gantt Chart Cost Design Budget $1,519,343; Construction Budget $12,661,189  14 Faulk Library Building / Austin History Center Schedule  15 Interior Renovations Monthly Report Project Description Austin Public Library 2018 Bond Program Package “C” Interior Renovations, combines five library branch projects with similar modernization and refurbishment scopes of work. The work require project designs that are reflective of the emerging architectural styles of our region and sympathetic to the City of Austin initiatives including citizen participation in the design processes, Art in Public Places, and project team participation by minority and women-owned businesses. The scope of Package “C” consists of selective demolition of the finishes of the existing building and renovations to the same that include interior finishes, floor finishes and base, new suspended ceilings and electrical service, lighting and plumbing, new gypsum drywall assemblies, storefront window systems and new furnishings. The project includes miscellaneous asbestos abatement. Compliance with current Americans with Disabilities Act (ADA) standards and the City of Austin Sustainability objectives are project goals. Projects which comprised Pkg. C are further described as follows; • The Old Quarry Branch • Little Walnut Creek Branch • Manchaca Rd. Branch • Willie Mae Kirk Branch. • St. John Branch Status PSA Solicitation underway with the CCO Schedule Preliminary Phase PSA Solicitation – See Gantt Chart Cost Design Budget $658,261; Construction Budget $5,692,306 Note: Design and construction budget estimates are subject to change without notice. Other Issues None to date  16 Interior Renovations Schedule  17 Roof Replacements & Systems Upgrades Monthly Report Project Description Austin Public Library 2018 Bond Program Roof Replacements & Systems Upgrades, combines six library branch projects with similar scopes of work for roofing system rehabilitation to extend the life-cycle and or HVAC Systems and controls upgrades. Warranty requirements for roofing systems shall be 20 years for leakage and weather and, 10 years for HVAC Systems. The HVAC Systems shall be upgraded to contribute to overall building energy goals, shall have low life cycle costs and capable of providing excellent indoor environmental quality while minimizing maintenance requirements. A Commissioning Agent (Cx) will assist ACFS with refining the HVAC functional requirements and roofing system rehabilitation requirements. Systems to be commissioned are Roof, Air Conditioning, Heating Systems, Security / CCTV, PV Array and Sub-Metering devices Work by related trades may include but is not limited to, asbestos abatement, steel, building automation, electrical and plumbing. Project will also feature: upgrading of the roof drainage system including scupper’s, repair and upgrade of lightning protection system. Projects which comprise Pkg. D are further described as follows; • Ruiz Branch Roofing System • Carver Branch Roofing System & HVAC Upgrade. • University Hills Roofing System • Howson Branch HVAC and Controls Upgrade • Spicewood Springs Roofing System • Yarbrough Branch Roofing System, replacement of clerestories, and upgrade of lightning protection system. Status RFQ Issue Date 10/21/2019; Responses Due 11/20/2019; Final Evaluation 12/18/2019 Schedule Preliminary Phase PSA Solicitation – See Gantt Chart Cost Design Budget $673,169; Construction Budget $5,616,253 Note: Design and construction budget estimates are subject to change without notice. 18 Roof Replacements & Systems Upgrades Schedule  19 AUSTIN HISTORY CENTER Awards • The artist who restored the mural in the AHC loggia, Mark van Gelder, was selected to receive a Special Recognition Award for Craftsmanship from Preservation Austin for his work on the AHC mural project. Programming & Outreach • The AHC held its District 9 Know Your District History event on Sunday, September 22 as part of the citywide Austin Museum Day. Council Member Kathie Tovo and 100 other folks stopped by to learn more about the history of the area around the AHC, make a photo cabinet card, and play a game or make a button. Collections • AHC staff finished processing 10 collections, the House the Homeless Video Collection, the Walter E. Long Papers, the Austin (Tex.). City Council. Brigid Shea Records, the Brigid Shea Papers, the Austin Creative Alliance Records, the Smith and Yarrington Families Papers, the St. Edward’s University Austin Documentary Photography Project Collection, the Dr. Will D. Gorton Papers, the Austin (Tex.). Austin Police Department Records, and the West Austin Neighborhood Group Records. The finding aids are available online at: http://www.lib.utexas.edu/taro/browse/browse_ahc1.html. • The AHC acquired all the research files about APS and AISD school buildings that included the original 1896 resignation letter of Edward Blackshear when he received his appointment to head the Prairie View State Normal School. The AHC also accessioned posters and videotapes dating from 1996 to 2008 from Mocha Jean Herrup documenting Kings N Things, an Austin-based drag king performance troupe, as well as other gender nonconforming and LGBTQ-based performances and film created by Herrup. (AR.2019.030 Mocha Jean Herrup Papers and Recordings). • Five oral histories transcribed and completed by APA Transcribe-a-thon participants (Roger Chan, Glenn Fukunaga, Shomail Ahmed, Linta Varghese and Beth Tu Hoffman) have been edited and added to appropriate AF files/CollectionsAHC staff finished processing 3 collections, the Marietta Brooks Papers (AR.1995.004), the Austin (Tex.). Austin Resource Recovery Records (AR.2014.032), and the Prather Family Papers (AR.2005.036). The finding aids are available online at: http://www.lib.utexas.edu/taro/browse/browse_ahc1.html.  20 Reference • Research was conducted at the AHC and photos from the AHC were purchased for use in news stories about the passing of Daniel Johnston and the AISD school closure announcement; upcoming books about the Texas Supreme Court, Texas baseball, and volume 3 of Indelible Austin by Michael Barnes; a social media campaign for the State of Texas, and for exhibits at the Carver Museum and the Oakwood Cemetery Chapel. Upcoming Programs • November 5, 2019, 6:30 PM. AHC. Opening Reception for St. Edward’s University “Documenting Austin” photography exhibit. • November 9, 2019, 12-4 PM. University Hills Branch. Know Your District History – District 1. • November 14, 2019, 6:30 PM. AHC. Meet the Author event with Dr. David Gracy, author of new biography of George Littlefield • December 5, 6:30 pm, JHF. APL History program, in partnership with the Library Foundation • December 7, 2019. 12-4 PM, Hampton Branch. Know Your District History – District 8 • January 26, 2020, 6:30 PM, AHC. Opening Reception for Villager Newspaper exhibit. • February 20, 2020, 6:30 PM, Asian American Resource Center. Saheli Archives exhibit reception and panel.  21 LIBRARY PRIORITIES Literacy Advancement Dance a Story, a partnership with Ballet Austin, brings teachers, a costumed dancer, and music to inspire our young customers to explore stories through the movements of classical ballet. At the October 2 session at Central Library, kids had fun learning and dancing the story of Snow White. Families made new friends playing together afterward, and two mothers discovered they were both from Russia and spent over an hour chatting and getting to know each other. Presented in partnership with BookPeople and the Library Foundation, bestselling author Ann Patchett discussed and read from her new novel The Dutch House at the Central Library. Digital Inclusion & STEM STEM activities, including Minecraft Club, Science Friday, STEMulating Playground, LegoLab and Science Night are offered monthly. Equity, Diversity & Inclusion What better way to learn other languages than through stories and song? Branches offered Dual Language Storytimes (and even Trilingual Storytimes) in Japanese, Chinese, French, Spanish, and American Sign Language. Citizenship Classes and GED in Spanish classes were hosted at the Ruiz Branch. In recognition of Hispanic Heritage Month, several large signature celebrations were held around the city. The Celebración de la Herencia Hispana was a Grand Fiesta at Twin Oaks Branch and hosted over 400 people. They came for arts and crafts, food and drinks, a children’s author reading, and several community groups who presented traditional music ranging from Mariachi to Texas conjunto, as well as ballet folklorico from Akins High School. Cepeda Branch staff coordinated a Hispanic Heritage Fair at nearby Parque Zaragosa, where organizations came together to offer information about community resources as well as food, music, and block printing. Other activities around the library system included foil embossed Calaveras, Paint & Sip with pan dulce, and clay panaderia charm-making.  22 Civic and Community Engagement The Cepeda Branch youth librarian presented an early literacy workshop and hands on activities for Spanish speaking parents in AVANCE. APL’s Play – Read – Grow training for parents is based on the American Library Association’s Every Child Ready to Read. The Windsor Park Branch intergenerational program Grandpals brings the Trinity Preschool and the Parson’s House Senior Center together for collaborative crafts and stories. Staff Development The Terrazas Branch manager and one of the Community Services Coordinators attended the Texas Conference on Homelessness in Houston. Workforce and Economic Development The City of Austin’s Small Business Development Program offered their BizAid program at the Ruiz Branch. The workshop is aimed at helping community members find resources and develops skills to get their own businesses started successfully. The Manachaca Road Branch hosted the latest in a series of College Planning programs for high school students and their parents. LAUNCH: is a teen entrepreneur lab series at the Central Library with mentors from the UT McCombs School of Business. A student who attended this month was focusing on expanding his family’s food truck business, Dulce Tentacion. At one point during the session, he mentioned how they sold food outside the library once, and how he never imagined that he would now be studying inside this same library, working on expanding that same business.  23 APL BY THE NUMBERS Performance Indicators for September • Visitors 276,336 • Circulation 440,318 • Number of computer sessions 41,271 • Number of wifi sessions 45,200 • Program attendance 15,747 Revenue • During September, Recycled Reads Bookstore generated $11,700, and received and sorted 80,000 items, keeping 21 tons of materials out of the landfill. • Gift Shop revenue was $21,255.* • Events Revenue was $21,218.* • Parking Revenue was $35,460.* • *These numbers are not from the official accounting record. • All revenue comes back to the Library. Volunteers • September Number of Volunteers 222 • Total Volunteer hours 1406 • Total Value* $34,714 • *Volunteer Value Rate $24.69 per hour Roosevelt Weeks Director of Libraries