LIBRARY COMMISSION SPECIAL CALLED MEETING June 29, 2022 – 6 p.m. Twin Oaks Branch 1800 S 5th St. AUSTIN, TEXAS The Library Commission shall make recommendations to the city council on matters relating to the establishment, maintenance, and operation of the public libraries. Section 2-1-150 of the City Code. Public comment will be allowed in-person or remotely by telephone. In-person General Communication & Communication on Agenda Items: The first 5 speakers signed up for public communication prior to the meeting being called to order will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda during the time set aside for general public communication. Those who wish to speak on agenda items must be signed up prior to the meeting being called to order and will be allowed three minutes to speak when the agenda item comes up. Remote Public Communication will be allowed by telephone at the beginning of the meeting. To speak remotely, members of the public must call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Tuesday, June 28. Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. CURRENT COMMISSION MEMBERS: Julia Aguilar; Patricia Dabbert; JC Dwyer; Lynda Infante, Vice-Chair; Ryan Marquess; Courtney Rosenthal; Steven Self; Mark Smith, Chair; and Lily Trieu AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL 1. Welcome and Introductions 2. Approval of Minutes from the May 23, 2022 Regular Meeting 1. Briefing: Austin Public Library FY23 Budget Overview and Forecast, Wendy Harrison, Financial Manager II 3. Old Business: none 4. New Business a. Discussion on voter engagement at Austin Public Library, Bruce Elfant, Travis County Voter Registrar and Valerie DeBill, League of Women Voters Austin, Voter Registration & Turnout Director b. Discussion of Enhanced Library Cards c. Discussion of the Library Commission Annual Internal Review and Report covering July 2021 through June 2022 5. Discussion of Director’s Report for June covering programming highlights, facilities, and APL Priorities 6. Future Agenda Items ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least …
AUSTIN PUBLIC LIBRARY FY23 ‐ Budget Engagement ‐ Boards and Commissions Submitted to Budget Office ‐ May 6, 2022 Boards and Commissions Contact Name Contact Email Title of Recommendation Brief Description Recommendation Link Department Library Department Response Hispanic / Latino Quality of Life Resource Advisory Commission Amanda Afifi BC‐Amanda.Afifi@austintexas.gov Expand Funding for Austin History Center Archivists Expand funding for Austin History Center archivists that is specifically earmarked for outreach and creating exhibits. Additionally, expand funding to cover expenses associated with recording oral history. https://s3‐us‐west‐1.amazonaws.com/ehq‐production‐us‐ california/cae28a5a7de6f4ef4ccb58c1f89f0e25df145e60/original/1648581486/08b c6eae019e1acbbe27a65155b5cb35_EXPAND_FUNDING_FOR_AUSTIN_HISTORY_CE NTER_ARCHIVISTS.pdf?1648581486 Austin Public Library In FY 2021‐22, APL provided funding of $30,000 for Community Archivist activities including $10,000 each for the Archivists to support Asian Pacific American Programs, Latinx Programs, and African American Programs. This funding will continue in FY 2022‐23. Boards and Commissions Contact Name Contact Email Title of Recommendation Brief Description Recommendation Link Department Library Department Response Human Rights Commission Jonathan Babiak jonathan.babiak@austintexas.gov Comprehensive Recommendation Fund human rights related initiatives https://s3‐us‐west‐1.amazonaws.com/ehq‐production‐us‐ california/ce01785f420a85a0ceb62b892f494b92b0b74e06/original/1647624110/c 41154410184e2ccf7e75e8bb74ff35c_20220304‐002a_HRC_FY_2022‐ 23_Budget_Recommendation.docx?1647624110 Police, Housing and Planning, Public Health, Economic Development, Austin Public Library In FY 2021‐22, APL provided digital access for library patrons at our branches, and continued to have Wi‐Fi hotspots available for check‐out, plus began providing laptops for check‐out. The Library’s programs for Seniors to address digital access have included library staff visiting senior centers, as well as programs and training opportunities in our facilities. APL was awarded a Digital Navigators TSLAC grant in FY22 intended to improve digital access services. Wi‐Fi hotspots, laptops, and programs to address the need for digital access for seniors and low income neighborhoods will continue in FY 2022‐23. HISPANIC/LATINO QUALITY OF LIFE RESOURCE ADVISORY COMMISSION RECOMMENDATION 20220322-3aⅵ EXPAND FUNDING FOR AUSTIN HISTORY CENTER ARCHIVISTS Strategic Direction: Culture and Lifelong Learning Date: March 22, 2022 Subject: FY23 Budget Recommendations Motioned by: Vigil Seconded by: Solis Recommendation to Council: Expand funding for Austin History Center archivists that is specifically earmarked for outreach and creating exhibits. Additionally, expand funding to cover expenses associated with recording oral history. Expand funding by $100,000 for the LatinX Community Archivist to hire or train LatinX community to preserve history. Background and Rationale: As the local history division of the Austin Public Library, the Austin History Center provides the public with information about the history, current events, and activities of Austin and Travis County. They collect and preserve information about local governments, businesses, residents, institutions, and neighborhoods so that generations …
Austin Public Library Fiscal Year 2022-23 Proposed Budget The Proposed Operating Budget of the Austin Public Library (APL) includes an increase of $2,031,203 or 3.4%. The Materials budget requested increase is $217,359, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $60,487,260 $525,806 450.55 $6,210,270 FY 2023 Proposed $62,518,463 $188,153 450.55 $6,427,629 Proposed Operating Budget Highlights General Fund CITY-WIDE Personnel Requirements FTEs Wage adjustments and accrued payroll $ 552,310 .00 Insurance – health/life/dental, increase in City cost Reduction for prior year one-time salary enhancement Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance & Fuel DEPARTMENT-WIDE $ 463,700 ($ 419,028) $ 145,123 $ 652,907 $ 32,052 Materials Budget (Books, Subscriptions, and Hotspots) 3.5% increase for materials, due to inflation & population growth $ 217,359 IT software – increase for hardware & software licenses and contracts $ 301,100 One-time budget reallocations: Digital literacy training for older adults (Programs & Partnerships) $ 25,000 Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget Programs Furniture Security Cameras Internships - temporary employees Training $ 700,000 $ 275,384 $ 183,300 $ 100,000 $ 99,900 $ 27,950 Questions? Email us at Library-ACAOFinance@austintexas.gov 5/20/2022 Austin Public Library Fiscal Year 2022-23 Proposed Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $644,445 in expenditures. This includes $448,945 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $90,000 for a parking garage gate. Support services expenditures consists of $195,500 in contingency for facility maintenance costs exceeding General Fund budget. Revenues from Central Library operations including parking garage, gift shop, facility rentals, and café rental are budgeted at $1,158,991. Historic Preservation Fund The Proposed Operating Budget in the Historic Preservation Fund (1160) for Austin Public Library is $33,299 to provide digital asset management for Austin History Center (AHC) collections. This is a continuation of annual funding that began in FY 2020 to provide Digital Services for Austin History Center (AHC) Historic Collections. Capital Improvement Program Funds APL continues work on renovations and repairs at various branches and locations across the city with planned spending of $15,779,863 in 2018 Bonds, 2012 Bonds, and Historic Preservation Funds. Buildings and Improvements Subproject 788.002 Yarborough Branch …
Library Commission Meeting Minutes 23 May, 2022 REGULAR MEETING 23 May, 2022 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, May 23, 2022 at the Central Library, 710 W Cesar Chavez, in Austin, Texas. Chair Smith called the Board Meeting to order at 6:00 p.m. Board Members in Attendance: Chair Mark Smith, Commission Members Julia Aguilar, Pat Dabbert, Ryan Marquess, Courtney Rosenthal, Steven Self, and Lily Trieu Board Members Absent: Vice-Chair Lynda Infante and Commission Member JC Dwyer Citizen Communication: General Carlos Leon spoke about library computers and security. 1. Welcome and Introductions Chair Smith welcomed the Commission members and took roll call of members present. 2. Approval of Minutes from the April 18, 2022 Special Called Meeting The minutes of the regular meeting were approved on a 7-0 vote. Vice Chair Infante and Commission Member Dwyer absent. 3. Briefings: Digital Inclusion Projects Update was given by Emi Johnson, Business Process Consultant Sr 4. Old Business: none 5. New Business a. Discussion on voter engagement at Austin Public Library was postponed due to illness. b. Discussion of a Library Commission planning retreat. The retreat will be held Saturday, June 18, 2022 10 a.m. to noon, at the Central Library. c. Discussion and possible action on changing the date for the June Library Commission Meeting The June meeting will be held Wednesday, June 29, 2022 at the Twin Oaks Branch. Library Commission Meeting Minutes 23 May, 2022 6. Discussion of Director’s Monthly Report for May covering programming highlights, facilities, and APL Priorities Director of Libraries, Roosevelt Weeks, gave the report. 7. Future Agenda Items Budget Presentation – June 2022 Voter Engagement – June 2022 Enhanced Library Cards – July 2022 Adjournment: Chair Smith adjourned the meeting at 7:13 p.m. without objection.
KEY PERFORMANCE METRICS FY 2022 TRENDS MAY 2022 P.1 Mar-22 Apr-22 May-22 Mar-22 Apr-22 May-22 Cardholders TOTAL CARDHOLDERS 439,781 433,154 435,826 NEW CARDHOLDERS 2,174 2,440 2,791 Mar-22 Apr-22 May-22 ACTIVE CARDHOLDERS 314,426 310,829 304,028 8,413 4,562 VIRTUAL LIBRARY E-CARDS Re si d e nt v N o n Re si d e nt Virtual Resident Virtual NonResident 8,461 4,715 8,496 4,848 M A R- 2 2 A P R- 2 2 M AY - 2 2 Contact: Emi Johnson, Business Process Innovation & Improvement Monthly Activity Report 6/9/2022 1:21 PM KEY PERFORMANCE METRICS FY 2022 TRENDS MAY 2022 P.2 Visitors Pleasant Hill and U-Hills are online with SenSource! Contact: Emi Johnson, Business Process Innovation & Improvement Monthly Activity Report 6/9/2022 1:21 PM KEY PERFORMANCE METRICS FY 2022 TRENDS MAY 2022 P.3 Circulation CIRCULAT ION PHYSICAL CIRCULATION VIRTUAL CIRCULATION 353,230 335,472 327,123 341,112 351,730 230,011 M A R - 2 2 A P R - 2 2 M A Y - 2 2 To p e - M a t e r i a l s Mar-22 Apr-22 May-22 123,960 118,938 127,720 87,876 85,077 89,886 E - B O O K C I R C U L AT I O N BY A U D I E N C E Children Book Adult Book Teen Book 170,631 101,703 14,312 167,435 99,032 13,686 178,474 110,079 15,224 CIRC_EBOOK CIRC_EAUDIO Mar-22 Apr-22 May-22 Contact: Emi Johnson, Business Process Innovation & Improvement Monthly Activity Report 6/9/2022 1:21 PM KEY PERFORMANCE METRICS FY 2022 TRENDS MAY 2022 P.4 Express & Holds System Desk v Express EXPRESS DESK EXPRESS DESK Central Library Desk v Express 140,840 142,846 155,222 22,432 21,969 21,460 28,429 27,275 29,596 2,064 1,584 1,640 Mar-22 Apr-22 May-22 Mar-22 Apr-22 May-22 N u m b e r o f H o l d s p l a c e d b y N u m b e r o f C a r d h o l d e r s Cardholders Placing Holds Holds Requested 61,527 59,932 63,452 13,122 21,188 23,014 Mar-22 Apr-22 May-22 Contact: Emi Johnson, Business Process Innovation & Improvement Monthly Activity Report 6/9/2022 1:21 PM KEY PERFORMANCE METRICS FY 2022 TRENDS MAY 2022 P.5 Technology T E C H D E V I C E C I R C U L AT I O N Hotspots Laptops 425 411 511 142 80 41 Mar-22 Apr-22 May-22 WIFI CONNECTIONS 24,690 27,225 28,952 …
Director’s Report June 2022 TABLE OF CONTENTS HIghlights __________________________________________________________________ 3 Facilities Services ____________________________________________________________ 6 FY2018 Bond Program Summary ___________________________________________________________ 6 FY2012 Bond Program Summary ___________________________________________________________ 9 Library Priorities ____________________________________________________________ 10 Literacy Advancement ___________________________________________________________________ 12 Digital Inclusion & STEM _________________________________________________________________ 12 Equity, Diversity & Inclusion _______________________________________________________________ 12 Civic and Community Engagement _________________________________________________________ 13 Staff Development ______________________________________________________________________ 13 Workforce and Economic Development ______________________________________________________ 13 APL By the Numbers ________________________________________________________ 14 Collections Circulation May _______________________________________________________________ 14 HIGHLIGHTS Austin Completely Booked Join us for Austin Completely Booked, your summer learning experience! The Austin Public Library wants you to read, explore, and create with us this summer! Reading and learning are important all year, but in the summer it is especially important to be an active reader and learner. The Austin Public Library wants you to spend your summer with us. Austin Completely Booked is a great way for us to experience the summer together, and to keep learning. Come Read, Explore and Create with us! Plus, we’re giving away prizes for folks who complete the challenge! (While supplies last.) All ages are welcome, and there are three ways to participate: • #1 – Collect a paper form (available in English and Spanish) and a set of crayons from any library branch to use as your activity sheet. Follow the directions on the sheet and color in your badges along the way to play! • #2 – Create an Austin Completely Booked account at AustinPublicLibrary.beanstack.org! Follow the instructions on this page and join our community-wide challenge! • #3 – Create an Austin Completely Booked account via the Beanstack app from your preferred device. *To download the app, follow these instructions and learn more at Beanstack.com: • Download the Beanstack app on your device • Choose participation "at my library" • Search for and Select Austin Public Library • Create your account (username and password) • Register for Austin Completely Booked • Then, join the fun! How do you complete the challenge? To complete the program and be eligible for a prize you must: • Log 10 hours of reading time over the summer • Complete 5 activity badges by reading, exploring, and creating in your chosen badge categories How do I claim a prize after completing the Austin Completely Booked challenge? *Note: Different prizes are available for youth and adults. There are two ways to claim your prize! • #1 – Bring your completed activity …
Library Commission Meeting Minutes 29 June, 2022 SPECIAL CALLED MEETING 29 June, 2022 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Wednesday, June 29, 2022 at the Twin Oaks Branch, 1800 S 5th St in Austin, Texas. Chair Smith called the Board Meeting to order at 6:00 p.m. Board Members in Attendance: Chair Mark Smith, Vice-Chair Lynda Infante, Commission Members Julia Aguilar, Pat Dabbert, JC Dwyer, Cristina Masters, Courtney Rosenthal, and Steven Self, Board Members Absent: none Citizen Communication: General Carlos León spoke about his concerns with the library. 1. Welcome and Introductions Chair Smith welcomed the Commission members and took roll call of members present. 2. Approval of Minutes from the May 23, 2022 Special Called Meeting Public comment was given by Carlos León. The minutes of the regular meeting were approved with the following amendments on Commission Member Dabbert’s motion and Commission Member Rosenthal’s second on an 8-0 vote. The amendments were: Public Communication: General: Change “Carlos Leon spoke about library computers and security” to “Carlos León spoke about his concerns with the library.” Briefing: Austin Public Library FY23 Budget Overview and Forecast was given by Wendy Harrison, Financial Manager II 3. Old Business: none 4. New Business a. Discussion on voter engagement at Austin Public Library Public comment was given by Carlos León. Presentation was made by Bruce Elfant, Travis County Voter Registrar and Valerie DeBill League of Women Voters Austin, Voter Registration & Turnout Director b. Discussion of Enhanced Library Cards. Library Commission Meeting Minutes 29 June, 2022 Vice Chair Infante led the discussion. Chair Smith appointed a working group with Vice Chair Infante, Commission Member Dabbert, and staff member Emi Johnson. The retreat will be held Saturday, June 18, 2022 10 a.m. to noon, at the Central Library. c. Discussion of the Library Commission Annual Internal Review and Report covering July 2021 through June 2022. Chair Smith will prepare the Annual Review and send to commission members for comment. 5. Discussion of Director’s Monthly Report for May covering programming highlights, facilities, and APL Priorities Director of Libraries, Roosevelt Weeks, gave the report. 6. Future Agenda Items Public comment was given by Carlos León. Form working groups for Library Commission Training and Development and Community Engagement Update from Freedom to Read working group Update from Enhanced Library Card working group and draft recommendation FY23 Austin Public Library Budget recommendation Presentation …
