Versión en español a continuación. Special Called Library Commission Meeting Monday, August 30, 2021, 5:30-7 PM Library Commission meeting to be held August 30, 2021 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Sunday, August 29 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the August 30, 2021 Library Commission Meeting, members of the public must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Sunday, August 29. The following information is required: speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, email address and telephone number (must be the same number that will be used to call into the meeting). •Once a request to speak has been made to the board liaison, the information to call on the day of the scheduled meeting will be provided either by email or phone call. •Speakers must call in at least 15 minutes prior to meeting start time in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon the day before the scheduled meeting. This information will be provided to Board and Commission members in advance of the meeting. •If the meeting is broadcast live, it may be viewed here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion Monday, August 30, 2021, 5:30-7 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Sunday, August 29 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los miembros del público deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). Se requiere la siguiente información: nombre del orador, número (s) de artículo sobre el que desean hablar, si están a favor / en contra / neutral, dirección de correo electrónico (opcional) y un número de teléfono (debe ser el número que se utilizará para llamar …
Library Commission Meeting Minutes 29 June, 2021 SPECIAL CALLED MEETING 29 June, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Tuesday, June 29, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:34 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, and Courtney Rosenthal Board Members Absent: Commission Members Daniella Ramos and Lily Trieu Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Eric Frierson Commission Member Frierson introduced himself to the commission. 2. Approval of Minutes from the April 26, 2021 Regular Meeting via Videoconferencing The minutes of the regular meeting were approved on Commission Member Dwyer’s motion and Chair Dabbert’s second on a 7-0 vote. Commission Members Ramos and Trieu absent. 3. Staff Briefing: Update on Austin Public Library FY22 Proposed Budget Wendy Harrison, Financial Manager, presented the proposed budget. 4. Old Business None 5. New Business: 2020 through June 2021 July meeting. a. Discussion of the Library Commission Annual Internal Review and Report covering July Chair Dabbert will prepare a draft of the Annual Review and Report for discussion at the b. Discussion of a Library planning retreat A retreat will be planned for a Saturday in August to be held at the Central Library. Library Commission Meeting Minutes 29 June, 2021 6. Discussion of Director’s Monthly Report for June 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the update. 7. Future Agenda Items Austin History Center Association agreement update FY22 Proposed Library Budget Update Introduction of Austin Public Library’s new Equity & Inclusion Manager Adjournment: Vice Chair Self adjourned the meeting at 6:23 p.m. without objection.
Director’s Report August 2021 2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 5 FY2018 Bond Program Summary ____________________________________________________________ 5 FY2012 Bond Program Summary ____________________________________________________________ 7 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 13 Faulk Building / Austin History Center Monthly Report ___________________________________________ 15 Interior Renovations Monthly Report _________________________________________________________ 17 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 25 Austin History Center _________________________________________________________ 29 Library Priorities _____________________________________________________________ 30 Literacy Advancement ____________________________________________________________________ 30 Digital Inclusion & STEM __________________________________________________________________ 30 Equity, Diversity & Inclusion ________________________________________________________________ 30 Civic and Community Engagement __________________________________________________________ 30 Staff Development _______________________________________________________________________ 31 Workforce and Economic Development _______________________________________________________ 31 APL By the Numbers __________________________________________________________ 32 Collections Usage July ____________________________________________________________________ 32 3 HIGHLIGHTS Service Changes for August Express services hours remain as they are currently. • Austin Public Library opened additional locations on August 2, 2021: o Southeast & Little Walnut (modified hours due to serving as vaccine clinics): ▪ Monday 12 – 8 PM ▪ Tuesday 10 AM - 2 PM ▪ Wednesday & Thursday 10 AM – 6 PM ▪ Friday 10 AM - 2 PM o Recycled Reads: ▪ Friday, Saturday and Sunday 12-6 PM • Curbside continues at Manchaca Road, Central and North Village. Drive-thru window services continue at Spicewood Springs. • There will be no indoor programming, but APL is coming up with ideas on how to do outdoor programming. Our first Drive-in Storytime is planned for the Willie Mae Kirk Branch, September 15. • We will not allow public use of meeting rooms in the branches. • Wearing facemasks for customers is required. • Capacity levels remain at 50% Library Software Update August 23 - 25 To better serve our customers, APL is modernizing our data to run smoothly behind the scenes. While our system is down August 23 – 25: • You must have your Library Card or Library Card Number to check out material. • New holds on material are not available. • New Library Cards are not available. resources will not be available. able to log into their accounts. • Overdrive, Hoopla and Infobase Learning Cloud will be available. The rest of the Virtual Library • The catalog should be searchable, but the information for items may not be current and users will not be • No access to fines or fine payments (fines will not accrue August 20 – 30). • Items due dates will be extended if your …
SAMPLES OF ACTIVITY BY THE DAY AND HOUR JULY 2021 P.1 These are examples of ways to look at activity to inform planning and operational decisions. CENTRAL Total and AVG Charge/Renew/Discharge by the Hour Over the Month Desk + Express July 2021 TOTAL AVG 2792 2962 2984 2917 2951 2445 5000 4000 3000 2000 1000 0 3904 3593 156 144 112 118 119 117 118 98 806 32 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM CENTRAL Total and AVG Charge/Renew/Discharge by the Day Over the Month Desk + Express July 2021 15,164 18,434 Total AVG 12,305 13,398 14,494 14,210 3,791 4,609 3,076 2,680 2,899 3,553 20,000 15,000 10,000 5,000 - Monday Tuesday Wednesday Thursday Friday Saturday Sunday v.8/08/21 E. Johnson, Business Process Monthly System Activity Report SAMPLES OF ACTIVITY BY THE DAY AND HOUR JULY 2021 P.2 CARVER Total and AVG Charge/Renew/Discharge by Hour Over the Month July 2021 Circ Activity AVG during this Hour 1117 895 834 1134 907 591 750 543 1200 1000 800 600 400 200 0 30 42 62 50 46 33 63 50 168 9 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM CARVER Total & AVG Charge/Renew/Discharge by Day Over the Month Desk + Express July 2021 Total AVG 2,476 1,638 1,873 2,101 1,820 AVG, 410 AVG, 619 AVG, 468 AVG, 420 AVG, 364 MON TUE WED THU FRI SAT v.8/08/21 E. Johnson, Business Process Monthly System Activity Report 3,000 2,500 2,000 1,500 1,000 500 - SAMPLES OF ACTIVITY BY THE DAY AND HOUR JULY 2021 P.3 Hampton Total & AVG Charge/Renew/Discharge by the Day Desk + Express July 2021 16,196 13,745 14,720 15,651 4,049 3,436 2,944 3,130 Total AVG 20,000 15,000 10,000 5,000 - 12,571 3,143 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Hampton Holds Activity by the Hour Over the Month July 2021 Customer Picking Up Holds Holds Picked Up AVG Customers AVG Holds 579 23 11 269 607 24 277 11 1,079 43 513 21 901 36 899 36 930 37 995 40 424 17 434 17 379 419 17 422 17 773 31 15 1 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 0 124 275 11 5 198 8 3 80 20 7 50 …
LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.1 TOTAL CARDHOLDERS FY 2021 TRENDS 686,472 691,835 675,843 MAY JUN JUL TOTAL VIRTUAL eCARDS FY 2021 Trends Virtual Resident Virtual NonResident ACTIVE CARDHOLDERS FY 2021 TRENDS *some type of activity on the card in last 3 years 7,913 3,576 8,039 3,683 7,982 3,754 63,675 63,926 55,958 MAY JUN JUL MAY JUN JUL 9,000 6,000 3,000 - 70,000 60,000 50,000 40,000 v.8/09/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.2 NEW CARDS ISSUED FY 2021 TRENDS MAY JUN JUL 2725 2734 1682 New Adult Resident New Youth Resident 22 49 36 New Adult Non- Resident 421 332 200 2 4 3 130 202 44 75 86 58 New Youth Non- Resident New Virtual Cards (Adult/Youth) New Virtual Non- Resident Cards (Adult only) New_All_Cards Cardholders Picking Up Holds Hold Items Picked Up Cardholders Placing Holds HOLD SERVICES JULY 2021 2213 1923 1240 3000 2500 2000 1500 1000 500 0 Libraries closed in July Little Walnut Creek Southeast Cepeda Pleasant Hill University Hills Terrazas 4,000 3,000 2,000 1,000 - ACB 643 1,279 287 Cardholders Picking Up Holds Hold Items Picked Up Cardholders Placing Holds ACE 2,001 4,062 2,206 AHO 371 674 392 AMI 1,943 4,421 940 AMR 2,572 5,669 962 ANV 2,338 5,392 903 AOK 3,335 7,258 1,579 AOQ 1,451 2,887 680 ARZ 509 1,205 239 ASJ 101 216 107 ASR 3,290 7,547 1,578 ATO 510 1,048 678 AWK 101 200 108 AWP 1,364 2,974 495 AYB 1,286 2,749 853 v.8/09/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.3 CENTRAL VISITORS 95,476 22,903 1,337 150,000 100,000 50,000 - MAY JUN JUL BRANCH VISITORS JULY JUNE Little Walnut and Southeast served as Vaccine Clinics. Yarborough recently re-opened. 15,000 10,000 5,000 - ACB JUNE 1,409 JULY 1,239 AHO 1,233 3,012 ALW 780 991 AMI 6,197 6,194 AMR 7,163 7,666 ANV 5,594 5,846 AOK 8,706 9,159 AOQ 1,086 2,484 ARZ 5,378 3,881 ASE 9,476 6,485 ASJ 774 ASR ATO 10,486 1,572 1,698 10,459 3,353 AWP 4,044 4,204 AYB 1,917 5,984 v.8/09/21 E. Johnson, Business Process Monthly System Activity Report LIBRARY PERFORMANCE INDICATORS FY 2021 TRENDS MAY 2021 – JUL 2021 P.4 LIBRARY WEBSITE HITS FY 2021 TRENDS 2,204,181 1,742,098 13,560 1,504,243 MAY JUN JUL MAY JUN JUL WIFI CONNECTIONS FY …
Austin Public Library Fiscal Year 2021-22 Budget The General Fund Operating Budget of the Austin Public Library (APL) includes an increase of $1,618,884 or 2.75%. The increase in Materials budget, including books and subscriptions, is $206,368, or 3.5% for inflation. Requirements: Revenues Full-Time Equivalents (FTEs): Materials Budget: FY 2020 Budget $54,685,661 $577,258 443.55 $5,232,169 FY 2021 Budget $58,868,376 $239,815 445.55 $5,896,218 FY 2022 Budget $60,487,260 $525,806 450.55 $6,119,490 General Fund Operating Budget Highlights CITY-WIDE Requirements Personnel Pay increase, 2% increase for regular employees effective 10/01/21 One-time salary enhancement, eligible employees to be paid 12/22/21 $ 419,028 Insurance, health/life/dental, reduction of 15% Pension, increase of 1% in COAERS City contribution ($1,011,798) $ 228,339 $ 541,639 $ 247,071 $ 354,225 $ 24,925 $ 206,368 $ 16,904 $ 63,000 $ 301,100 Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Fleet Maintenance DEPARTMENT Personnel Security Guards, additional five (5) full-time equivalent, 26 pay periods $ 286,911 ($ 96,997) Insourcing security services contractual offset Materials Budget (Books and Subscriptions) 3.5% increase for materials, due to inflation & population growth Estimated transfer from AE Digital Material donations Laptops for circulation (Budget Stabilization Reserve Fund, one-time) IT software – increase for hardware & software licenses and contracts One-time budget reallocations: Terrazas Branch Repurpose Project (Facilities Services) Repurpose into a hybrid of community services navigation and express library service Innovation Lab at Central Library (Information Technology) $ 110,000 $ 40,000 Provide customers access to digital technologies to learn, explore, and create digital content Digital literacy training for older adults (Programs & Partnerships) $ 25,000 Vacancy savings funded expenditures – Contingent upon vacancy rate: Materials Budget (Books, Digital Materials and Subscriptions) Programs Furniture Security Cameras Internships - temporary employees Training Questions? Email us at Library-ACAOFinance@austintexas.gov $ 700,000 $ 275,384 $ 183,300 $ 100,000 $ 99,900 $ 27,950 8/27/2021 Austin Public Library Fiscal Year 2021-22 Budget Library Facilities Maintenance and Improvements Fund The Operating Budget in the Library Facilities Maintenance and Improvements Fund (7LIB) is $1,244,561 in expenditures. This includes $549,061 in operating costs for the Central Library parking garage, gift shop, and facility rentals. Operating costs include a one-time expenditure of $228,000 for a parking guidance system. Support services expenditures of $695,500 includes a one-time expenditure of $500,000 for a strategic planning consultant, as well as $195,500 in contingency for facility maintenance costs exceeding General Fund budget. …
Library Commission Meeting Minutes 30 August, 2021 SPECIAL CALLED MEETING 30 August, 2021 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Special Called Meeting on Monday, August 30, 2021 via videoconferencing. Chair Dabbert called the Board Meeting to order at 5:30 p.m. Board Members in Attendance: Chair, Patricia Dabbert; Vice Chair, Steven Self; Commission Members Julia Aguilar, JC Dwyer, Eric Frierson, Lynda Infante, Ryan Marquess, and Lily Trieu Board Members Absent: Commission Members Daniella Ramos and Courtney Rosenthal Citizen Communication: None 1. Welcome and introduction of new Library Commission Member Ryan Marquess Commission Member Marquess introduced himself to the commission. 2. Approval of Minutes from the June 29, 2021 Special Called Meeting via Videoconferencing The minutes of the special called meeting were approved on Commission Member Frierson’s motion and Chair Dabbert’s second on an 8-0 vote. Commission Members Ramos and Rosenthal absent. 3. Staff Briefing: Update on Austin Public Library FY22 Budget Wendy Harrison, Financial Manager, presented the budget update. 4. Old Business a. Discussion of a Library Commission planning retreat A retreat will be planned for a Saturday in early October to be held at the Central Library. 5. New Business: none 6. Discussion of Director’s Monthly Report for August 2021 covering programming highlights, facilities, and APL priorities Director Weeks gave the monthly update and introduced APL’s new Equity Officer, Carmaleta McKinnis-Williams. Library Commission Meeting Minutes 30 August, 2021 7. Future Agenda Items Austin History Center Association agreement update Staff briefing on the APL Equity Office, Carmaleta McKinnis-Williams, APL Equity Officer Presentation on the Cypress & Shoal Creek Public Space Strategy, Nina Rinaldi, Shoal Creek Conservancy Adjournment: Chair Dabbert adjourned the meeting at 6:13 p.m. without objection.
