Special Meeting of the Library Commission WEDNESDAY, SEPTEMBER 30, 2020, 3 – 4:30 PM Library Commission meeting to be held September 30, 2020 with Social Distancing Modifications Public comment will be allowed via telephone; no in-person input will be allowed. All speakers must register in advance no later than Tuesday, September 29 by Noon. All public comment will occur at the beginning of the meeting. To speak remotely at the September 30, 2020 Library Commission Meeting, residents must: •Call or email the board liaison at 512-974-7420 or sharon.herfurth@austintexas.gov no later than noon, Tuesday, September 29. The information required is the speaker name, item number(s) they wish to speak on, whether they are for/against/neutral, and a telephone number or email address. •Once a request to speak has been called in or emailed to the board liaison, residents will receive either an email or phone call providing the telephone number to call on the day of the scheduled meeting. •Speakers must call in at least 15 minutes prior to meeting start in order to speak, late callers will not be accepted and will not be able to speak. •Speakers will be placed in a queue until their time to speak. •Handouts or other information may be emailed to sharon.herfurth@austintexas.gov by Noon on Tuesday, September 29, 2020. This information will be provided to Commission members in advance of the meeting. •If this meeting is broadcast live, residents may watch the meeting here: http://www.austintexas.gov/page/watch-atxn-live Reunión del Library Commission FECHA de la reunion WEDNESDAY, SEPTEMBER 30, 2020, 3 – 4:30 PM La junta se llevará con modificaciones de distanciamiento social Se permitirán comentarios públicos por teléfono; no se permitirá ninguna entrada en persona. Todos los oradores deben registrarse con anticipación Tuesday, September 29 antes del mediodía. Todos los comentarios públicos se producirán al comienzo de la reunión. Para hablar de forma remota en la reunión, los residentes deben: • Llame o envíe un correo electrónico al enlace de la junta en 512-974-7420 or sharon.herfurth@austintexas.gov a más tardar al mediodía (el día antes de la reunión). La información requerida es el nombre del orador, los números de artículo sobre los que desean hablar, si están a favor / en contra / neutrales, y un número de teléfono o dirección de correo electrónico. • Una vez que se haya llamado o enviado por correo electrónico una solicitud para hablar al enlace de la junta, los residentes recibirán …
Austin Public Library Fiscal Year 2020-21 Approved Budget The Operating Budget for Austin Public Library in the General Fund (1000) includes an increase of $4,182,715 or 7.6%. The increase in Materials budget, including books and subscriptions, is $168,653, or 3.6% for inflation. FY 2019 Budget FY 2020 Budget FY 2021 Budget Expenditures Revenues Full-Time Equivalents (FTEs): Materials Budget: $52,168,472 $776,845 443.55 $4,477,635 $54,685,661 $577,258 443.55 $5,232,169 $58,868,376 $239,815 445.55 $5,400,823 Highlights of FY 2021 Operating Budget – General Fund Requirements FTEs CITY-WIDE Personnel Wage increase of 2.0% for eligible employees and adjustments $ 1,343,938 .00 for accrued payroll, insurance & market adjustments Vacancy savings adjustment Internal Support Services allocation changes Administrative Support Communications & Technology Management (CTM) Capital Projects Management Fund (CPMF) Fleet Maintenance & fuel DEPARTMENT-WIDE ($ 102,383) $ 94,057 $ 2,675,356 ($ 83,886) $ 14,644 Facility Services Representative positions added to change from contract $ 128,362 2.00 to employees for parking attendant services at Central Library Reimbursement for Facilities Service Representative positions from ($ 128,362) parking revenue in Special Revenue Fund Materials Budget (Books and Subscriptions): 3.5% increase for materials, due to inflation & population growth 5.0% increase for subscriptions/databases to fund rising costs $ 147,845 $ 20,808 Cataloging/Processing – increase based on cost of Materials $ 29,569 IT software – increase for hardware & software licenses and contracts $ 301,100 Vacancy savings funded expenditures – Contingent upon vacancy rate Materials Budget (Books and Subscriptions) Programs Cataloging/Processing Security Cameras Internships - temporary employees Furniture Training $ 584,000 $ 275,384 $ 116,000 $ 100,000 $ 99,900 $ 183,300 $ 30,000 Austin Public Library Fiscal Year 2020-21 Approved Budget FY 2021 Operating Budget - Library Facilities Maintenance and Improvements Fund The Operating Budget in the new Library Facilities Maintenance and Improvements Fund (7LIB) is $911,422 in expenditures. This includes $411,422 in operating costs for the Central Library gift shop, facility rentals, and parking garage, as well as facilities maintenance that were previously reported in unbudgeted Special Revenue Funds. Consultant fees of $500,000 are appropriated to update the strategic plan for the Library system and facilities. Revenues from Central Library operations including gift shop, facility rentals, parking garage fees, and café rental are budgeted at $667,556, plus a one-time transfer of $2,142,934 from the unbudgeted Special Revenue Funds for these operations. FY 2021 Operating Budget – Historic Preservation Fund The Operating Budget in …
Library Commission Meeting Minutes 22 June, 2020 REGULAR MEETING 22 June, 2020 THE LIBRARY COMMISSION MINUTES The Library Commission convened in a Regular Meeting on Monday, June 22, 2020 via videoconferencing. Chair Hanna called the Board Meeting to order at 3:12 p.m. Board Members in Attendance: Chair, Catherine Hanna; Vice Chair, Steven Self; Commission Members Patricia Dabbert, JC Dwyer, Deborah Pardo-Kaplan, Lily Trieu, and Chad Williams Board Members Absent: Commission Members Aguilar and Ramos Citizen Communication: None 1. Approval of Minutes from the April 27, 2020 Regular Meeting: The minutes of the regular meeting were approved on Commission Member Dabbert’s motion and Commission Member Williams’ second on an 6-0 vote. Commission Member Trieu abstained. Commission members Aguilar and Ramos absent. 2. Staff Briefing: Reopening Phase 3 – Curbside Services Patti Fowler, Interim Assistant Director, Public Services, gave the briefing. Staff Briefing: Update on City of Austin FY21 Budget Process Wendy Harrison, Financial Manager II, presented the Austin Public Library FY21 proposed budget update. 3. Old Business a. Discussion and possible action on a Fine Free Libraries Working Group Recommendation Recommendation 20200622-3a: Support for Equitable Access to Austin Public Library Resources was approved on Commission Member Dwyer’s motion and Commission Member Williams’ second on a 6-0 vote. Commission Member Trieu abstained. Commission members Aguilar and Ramos absent. 4. New Business: None Library Commission Meeting Minutes 22 June, 2020 5. Discussion of Director’s Monthly Report for May 2020 covering programming highlights, facilities, and APL priorities Director Weeks went over the Library’s phased re-opening plans. Commissioner Dwyer asked if there was an update to proposed changes to youth policies. 6. Future Agenda Items Plans for Austin History Center expansion, Lee Cooke AHCA President Adjournment: Chair Hanna adjourned the meeting at 4:38 p.m. without objection.
September 2020 2 TABLE OF CONTENTS HIghlights ____________________________________________________________________ 3 Facilities Services _____________________________________________________________ 5 FY2018 Bond Program Summary ____________________________________________________________ 5 FY2012 Bond Program Summary ____________________________________________________________ 7 Cepeda Branch / Hampton Branch (Site/Civil) Report ___________________________________________ 12 Faulk Building / Austin History Center Monthly Report ___________________________________________ 14 Interior Renovations Monthly Report _________________________________________________________ 16 Roof Replacements & Systems Upgrades Monthly Report________________________________________ 18 Austin History Center _________________________________________________________ 20 Library Priorities _____________________________________________________________ 21 Literacy Advancement ____________________________________________________________________ 21 Digital Inclusion & STEM __________________________________________________________________ 21 Equity, Diversity & Inclusion ________________________________________________________________ 21 Civic and Community Engagement __________________________________________________________ 21 Staff Development _______________________________________________________________________ 22 Workforce and Economic Development _______________________________________________________ 22 APL By the Numbers __________________________________________________________ 23 Virtual Collections Usage August ____________________________________________________________ 23 HIGHLIGHTS 3 COVID-19 Update – Library Book Drops Open & Curbside Service Enhancements Austin Public Library is providing a roadmap for future service changes as they relate to operations during the COVID-19 pandemic. The multi-phase approach outlines several possible reopening scenarios, each dependent on factors such as recommendations from county, state and federal health agencies, social distancing protocols, critical community needs, and logistical and budgetary considerations. Phase 2 – BOOK DROPS OPEN began on Monday, June 1. Phase 3 – CURBSIDE SERVICE began on Monday, June 8 at select locations, beginning with Central, Manchaca, Ruiz, Carver, Windsor Park, University Hills, North Village, Spicewood Springs and Milwood. The Hampton Branch at Oak Hill began curbside service on July 27. Old Quarry began curbside service on August 10. This will bring the total curbside locations to eleven. Additional locations will be added as health and safety precautions allow. The Austin History Center began remote reference and e-document service on June 1. Library cards are now issued Monday through Friday, 10 AM to 6 PM outside at the Austin Public Library locations providing curbside service. On Monday, September 14, all locations providing curbside service extended hours to 8 PM on alternating evenings. Extending curbside hours gives customers more flexibility in retrieving reserves. During all phases, the following practices will be in place: • Enhanced procedures for frequent cleaning and disinfecting common areas • Use of protective gear such as masks and gloves by all staff – masks or face coverings are required, • Implementation of a teleworking policy that makes sense operationally and allows for social distancing in • Adherence to existing policies for sick leave • Frequent communication at all levels to facilitate cooperation and consistent best practices throughout gloves are …
