Item 7: Draft Recommendation — original pdf

Backup

. RECOMMENDATION TO COUNCIL Joint Inclusion Committee (JIC) Recommendation Number: [20260527-XXX]: Joint Inclusion Committee (JIC) Community Engagement Budget Process Schedule WHEREAS, In 2017, City Council passed City Ordinance No. 20170913-001, which included the 2017 Budget Rider Concept Menu Item E-17; and WHEREAS, This City Ordinance directs the Equity Office to “create a new and different process for the City Manager’s proposed budget that advances and incorporates the community’s voices, as expressed through the Quality-of-Life Commissions, into the Budget Process.”; and WHEREAS, after the City Ordinance went into effect and during the FY18 budget process, it equated to “nearly $6,000,000 of the proposed budget [that] went to initiatives recommended by the QOL Commissions, representing a 600% increase over the amount of QOL recommendations that were funded during FY 2017-18.”; and WHEREAS, the JIC exists to advise council on issues pertaining to equity, diversity and inclusion and to promote close cooperation between the council, City management, City boards, commissions, committees and task forces to increase and sustain equity, diversity and inclusion in the city. NOW, THEREFORE, BE IT RESOLVED that the Joint Inclusion Committee (JIC) proposes the following schedule of community engagement budget sessions to gather input and feedback that reflect the needs of community to be considered in the FY28 budget planning. Session Date Format Purpose Approved Budget Adoption: August 12-14 Meeting with Departments “FY28 Kick Off” (Commissioners and City Departments) Saturday, September 26th (ACL festival is the first two weekends in October) Virtual or in person at the PDC Board and Commissions will follow-up on their FY27 budget recommendations FY26-27 Begins: October 1, 2026 . Community Input Session 1 (Commissioners and Community) Community Input Session 2 (Commissioners and Community) Community Input Session 3 (Commissioners and Community) Wednesday, October 7th 6-7:30 p.m. In person, at Gus Garcia Recreation Center Identify priorities in preparing to write FY28 Recommendations. Wednesday, October 14st 6-7:30 p.m. (Could be UT&OU away game - TBD) Virtual, through Zoom Identify priorities in preparing to write FY28 Recommendations. Saturday, October 17th 11 a.m. - 12:30 p.m. In person, at Wildflower* Identify priorities in preparing to write FY28 Recommendations. Election Day: November 3rd November-January 2027 February 2027 March 2027 Commissions Work with City Departments though Briefings Commissions Write Draft FY28 Recommendations Commissions Approve FY28 Recommendations