Item 9- RCA: Centrifugal Chiller Maintenance — original pdf

Backup

Posting Language ..Title Authorize an amendment to a contract for continued chiller maintenance, repair, and overhaul services for Austin Energy with Trane U.S. Inc., to increase the amount by $2,500,000 for a revised total contract amount not to exceed $5,000,000. Funding: $2,500,000 is available in the Capital Budget of Austin Energy. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $2,500,000 is available in the Capital Budget of Austin Energy. Procurement Language: Contract Amendment. MBE/WBE: This contract was awarded in compliance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the services required, there were no subcontracting opportunities; therefore, no goals were established. Prior Council Action: November 15, 2022 - Council approved a contract for preventative and corrective maintenance with Trane U.S. Inc. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: November 9, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This amendment will provide continued specialized maintenance, repair, and overhaul services for the centrifugal chillers at Austin Energy’s Sand Hill Energy Center. Services include preventative and corrective maintenance, overhauls, inspections, repairs, upgrades, parts, testing, and rental of chillers. The chillers cool the incoming air allowing the generators to operate efficiently during the summer peaks. These services support Austin Energy’s goal of maintaining safe, reliable generation facilities and minimizing operational disruptions. The requested additional authorization is based on Austin Energy’s need to continue required services through the end of the contract term, December 13, 2028. Contract Details: Contract Term Initial Term Proposed Amendment Total Length of Term 6 years Contract Authorization $2,500,000 Requested Additional Authorization $2,500,000 Revised Total Authorization $2,500,000 $2,500,000 6 years $2,500,000 $2,500,000 $5,000,000 Item 9Note: Contract authorization amounts are based on the City’s estimated annual usage and may be more or less in the initial term and in each exercised optional extension; however, the total contract amount will not exceed $5,000,000.