Item 9- RCA: ADMS Software Upgrade and Services — original pdf

Backup

Item 9 Posting Language ..Title Authorize a contract for software upgrades, maintenance and support services, for managing the distribution grid and supporting customer-facing applications responsible for outage restoration status tracking and communication, for Austin Energy with Schneider Electric Smart Grid Solutions, LLC, for an initial term of five years with up to three one-year extension options in an amount not to exceed $17,500,000. Funding: $1,400,000 is available in the Capital Budget and $940,000 in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $1,400,000 is available in the Capital Budget. Funding in the amount of $940,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: August 10, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract provides for the upgrade, integration and ongoing support of the Advanced Distribution Management System (ADMS). The ADMS is a critical utility system that manages the distribution grid and supports customer-facing applications responsible for outage restoration status tracking and communication. Its automated functions enhance distribution system reliability and operational efficiency by managing outages and coordinating field crew assignments. The proposed upgrades will provide additional capabilities to the system, enabling Austin Energy to further improve customer service, strengthen system reliability and optimize operating costs. The upgrade is also necessary to ensure the ADMS continues to function and communicate effectively with other Austin Energy software systems involved in power generation, transmission, customer billing, revenue generation, outage response and related communication functions. Schneider Electric Smart Grid Solutions, LLC is the sole owner of the EcoStruxure ADMS software, as well as the sole domestic provider of maintenance and support for that software. The vendor does not provide their ADMS maintenance support and implementation services through any other purchasing paths. Item 9 The recommended contractor is the current provider for these services. Without this upgrade, Austin Energy will lose support for the ADMS significantly impacting their ability to respond to customer outages throughout the Austin Energy service area. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Total Length of Term 5 years 1 year 1 year 1 year 8 years Contract Authorization $9,907,000 $1,306,600 $1,371,585 $4,914,815 $17,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.