Item 3- RCA: Autodesk — original pdf

Backup

Posting Language ..Title Authorize an amendment to a contract for continued Autodesk solutions suite for Austin Energy with DLT Solutions, LLC, to increase the amount by $500,000 and to extend the term by one year for a revised total contract amount not to exceed $2,200,000. Funding: $500,000 is available in the Operating Budget of Austin Energy. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Procurement Language: Contract Amendment. MBE/WBE: This contract is exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Prior Council Action: June 3, 2021 - Council approved a contract for Autodesk solutions suite with DLT Solutions, LLC. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 9, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract provides Autodesk AutoCAD, Vault Pro Utilities, ProductivityNow, and IMAGINiT licenses and services for Austin Energy. AutoCAD is a digital blueprint tool used by Austin Energy engineers to design power grids, substations, and other infrastructure designs. It enables precise, scalable, and easily shareable designs for critical utility projects. Vault Pro Utilities is a data management solution that securely stores and organizes computer-aided drafting design files. It supports collaboration by allowing multiple teams to access and share designs while maintaining version controls, tracking changes, and enforcing security permissions for sensitive utility data. ProductivityNow and IMAGINiT provide on-demand training, expert support, and optimize workflow for Autodesk tools. Bundling these tools and services under one contract is essential for maintaining a connected design and data management environment. This approach ensures compatibility and provides a scalable foundation for future system upgrades. An additional year and increased authorization on the current contract is necessary while a new multi-year contract is negotiated. Item 3Contract Details: Contract Term Length of Term Initial Term Proposed Amendment Total 5 years 1 year 6 years Contract Authorization Requested Additional Authorization Revised Total Authorization $1,700,000 $1,700,000 $500,000 $500,000 $1,700,000 $500,000 $2,200,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.