Item 4- RCA: St Elmo Vehicle Bays — original pdf

Backup

Posting Language ..Title Authorize a contract for construction services for the St. Elmo Vehicle Bays Project for Austin Energy with Noble General Contractors, LLC in the amount of $6,999,700, plus a $699,970 contingency, for a total contract amount not to exceed $7,699,670. Funding: $7,699,670 is available in the Operating Budget of Austin Energy. ..Body Lead Department Austin Financial Services. Managing Department Austin Energy. Fiscal Note $7,699,670 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 6100 CLMC1022 for these services. The solicitation was issued on September 8, 2025, and closed on December 4, 2025. Of the four bids received, the bids submitted by the recommended contractor was the lowest responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139493. MBE / WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 17.77% MBE and 4.29% WBE participation. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: February 9, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This project will construct five covered vehicle bays and storage facilities for the St. Elmo Service Center. The St. Elmo Service Center currently has Austin Energy vehicles and equipment exposed to weather conditions, which can lead to damage and inefficiencies. To address this, a covered truck bay facility that meets Austin Energy’s operational requirements will need to be constructed. The project includes three covered bays to accommodate two bucket trucks per bay, improved loading and unloading capabilities for trucks, enhanced safety measures, improve traffic flow and space utilization and include storage for metering equipment. This project will protect valuable assets, improve efficiency, and ensure the facility meets Austin Energy’s specific needs. Due to the potential for unforeseen site conditions, a 10% contingency in funding has been included to allow for the expeditious processing of any change orders to cover any unforeseen construction costs associated Item 4with the project. By authorizing the additional contingency funding, Council is authorizing any change orders within the contingency amount. There will be no impact to the public as all work will be on City property that is not open to the public. If the contract is not approved, this could lead to delays in critical service activities and increased risk of equipment damage, ultimately impacting Austin Energy’s ability to maintain reliable service. The contract allows 365 calendar days for completion of this project. This project is located within zip code 78741 (District 3).