Item 3- RCA: Equinix — original pdf

Backup

Posting Language ..Title Authorize an amendment to a contract for continued cloud off-premise connection subscription services for Austin Energy with Equinix Inc. d/b/a Equinix, LLC, to increase the amount by $600,000 and to extend the term by up to three years for a revised total contract amount not to exceed $865,000. Funding: $117,000 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $117,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Contract Amendment. MBE/WBE: This contract was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. Prior Council Action: July 18, 2024 - Council approved a contract for cloud cross connect subscription services with Equinix, Inc. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: February 9, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is to provide Austin Energy with a reliable, dedicated connection between off-premise cloud providers and Austin Energy’s systems. These services support essential utility operations, including Oracle cloud connections, call center telephony, and Microsoft cloud services. The services are critical to Austin Energy’s data infrastructure as they ensure network connectivity and allow for redundancy that is necessary in disaster recovery situations and business continuity. The current contract expires on February 28, 2026, and continued services are required to maintain uninterrupted operations. Austin Energy previously pursued a short-term contract with the intent of requesting a competitive process for a multi-year contract. While further exploring that plan, Austin Energy Item 3determined that consolidating multiple related connectivity services into a single contract would provide a more streamlined, efficient, and operationally beneficial approach. Without this contract, Austin Energy would not have a connection to off-premises cloud-based infrastructure, resulting in significant impacts to critical, customer-facing systems, such as telephony and billing, as well as other core utility operations. Contract Details: Contract Term Length of Term Contract Authorization Initial Term Contract Amendment Proposed Amendment Total 1 year 1 year 3 years 5 years $205,000 $60,000 $265,000 Requested Additional Authorization Revised Total Authorization $600,000 $600,000 $205,000 $60,000 $600,000 $865,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.