Item 9- RCA: Storm Water Ponds Maintenance — original pdf

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Posting Language ..Title Authorize a contract for storm water ponds maintenance and repairs for Austin Energy with BPI-Bauerle Partners Inc., for an initial term of one year with up to two one-year extension options in an amount not to exceed $970,000. Funding: $215,555 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Austin Financial Services. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $215,555 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 1100 CPG1003 for these services. The solicitation was issued on August 11, 2025 and closed on September 30, 2025. Of the three offers received, the bids submitted by the recommended contractor were the lowest responsive bids received. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142775 . MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities, therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: January 12, 2026 - To be reviewed by the Electric Utility Commission. Additional Backup Information: The contract will provide maintenance and repair services to storm water ponds maintained by Austin Energy. The contract will include preventative maintenance of vegetation control and debris removal as well as corrective maintenance on an as needed basis. These services protect water quality, help reduce flooding and minimize risk of damage to infrastructure in and around the area and are required to ensure storm water ponds operate in compliance with all local, state, and federal environmental criteria and regulations. This contract will replace an existing contract for storm water ponds maintenance and repairs. The new Item 9contract will service seventeen sights, which is an increase of ten locations from the previous contract. The recommended contractor is not the current provider for these services. If Council does not approve the contract, the City risks damage to infrastructure and properties in and around the storm water ponds. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 1 year 1 year 1 year 3 years Contract Authorization $323,333 $323,333 $323,333 $970,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage.