Approved Minutes — original pdf

Approved Minutes

ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, October 20, 2025 ELECTRIC UTILITY COMMISSION REGULAR CALLED MEETING MINUTES Monday, October 20, 2025 The Electric Utility Commission convened in a regular called meeting on Monday, October 20, 2025, at Austin Energy Headquarters, 4815 Mueller Blvd, Austin, TX 78723. Chair David Tuttle called the Electric Utility Commission meeting to order at 6:06 p.m. Commissioners in Attendance: Commissioner Dave Tuttle, Commissioner Cesar Benavides, Commissioner Chris Gillett, and Commissioner Joshua Rhodes Commissioners in Attendance Remotely: Commissioner Raul Alvarez; Commissioner Al Braden; Commissioner Chris Kirksey; Commissioner Cyrus Reed; and Commissioner Kaiba White, Vice Chair. Commissioners Absent: Commissioner Lauren Bellomy and Commissioner Jonathon Blackburn. PUBLIC COMMUNICATION: GENERAL • Sara Black – AE disconnection and customer service experience • Scott Johnson – Utility bill funds and programs APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Regular Called Meeting on September 8, 2025. The motion approving the minutes of the Electric Utility Commission meeting on September 8, 2025, were approved on Commissioner Gillett’s motion, Commissioner Benavides’ second on a 9-0 vote with Commissioner Bellomy and Blackburn absent. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., for an initial term of one year with up to four 1-year extension options in an amount not to exceed $4,105,000. Funding: $1,300,000 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for an Industrial Control Systems Technology solution to ensure compliance with upcoming North American Electric Reliability Corporation - Critical Infrastructure Protection regulations and audit readiness for Austin Energy with Freeit Data Solutions Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 3. Recommend approval authorizing a contract for continued security services for Austin Energy with Universal Protection Service LP/Allied Universal Security Services to increase the amount by $180,045 and to extend the term by two years for a revised total contract amount not to exceed $256,045. Funding: $90,023 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for continued security services for Austin Energy with Universal Protection Service LP/Allied Universal Security Services, was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 4. Recommend approval authorizing a contract for Meter Data Management System support and maintenance services for Austin Energy with Landis+Gyr Technology Inc., for an initial term of one year with a 1-year extension option in an amount not to exceed $528,370. Funding: $253,677 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for Meter Data Management System support and maintenance services for Austin Energy with Landis+Gyr Technology Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 5. Recommend approval authorizing a contract for SUSE information technology management products and services for Austin Energy with SHI-Government Solutions Inc., for an initial term of three years with up to two 1-year extension options in an amount not to exceed $2,050,000. Funding: $357,729 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for SUSE information technology management products and services for Austin Energy with SHI- Government Solutions Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 6. Recommend approval authorizing a contract for electrical switchgear preventative maintenance and installation for Austin Energy and Austin Aviation with Absolute Testing Services, for an initial term of one year with up to two one-year extension options in an amount not to exceed $3,615,000. Funding: $582,084 is available in the Operating Budget of Austin Energy, and $522,500 available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for electrical switchgear preventative maintenance and installation for Austin Energy and Austin Aviation with Absolute Testing Services, was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 7. Recommend approval authorizing a contract for maintenance, support, and upgrade of meter testing software and updated hardware for Austin Energy with Radian Research Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $1,917,207. Funding: $1,427,961 is available in the Capital Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for maintenance, support, and upgrade of meter testing software and updated hardware for Austin Energy with Radian Research Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 8. Recommend approval authorizing a contract for emergency response training tailored to industrial work environments for Austin Energy with Lee Vernon/True North Medical & Safety LLC, for an initial term of one year with up to two one-year year extension options in an amount not to exceed $375,000. Funding: $100,000 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for emergency response training tailored to industrial work environments for Austin Energy with Lee Vernon/True North Medical & Safety LLC, was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. 9. Discussion and approval of the 2026 Electric Utility Commission Meeting Schedule. The motion to approve the 2026 Electric Utility Committee Meeting Schedule was recommended with an amendment to move the October meeting from the 12th to the 19th on Vice Chair White’s motion, Chair Tuttle’s second on a 9-0 vote with Commissioners Bellomy and Blackburn absent. STAFF BRIEFINGS 10. Staff Briefing on Austin Energy’s Customer Assistance Program by Kerry Overton, Deputy General Manager and Chief Customer Officer. The staff briefing was presented by Kerry Overton, Deputy General Manager and Chief Customer Officer – Austin Energy. 11. Staff Briefing regarding an update and review of the Austin Energy Solar Portfolio by Tim Harvey, Director, Customer Renewable Solutions, Austin Energy. The staff briefing was presented by Tim Harvey, Director, Customer Renewable Solutions - Austin Energy. 12. Staff briefing on Green Infrastructure by Michelle Marx, Transportation Officer – Transportation and Public Works. The staff briefing was presented by Michelle Marx, Transportation Officer – Transportation and Public Works. DISCUSSION AND ACTION ITEMS 13. Discussion and possible action regarding a recommendation allowing Austin Energy to retain their logo. (Kirksey, Tuttle) The commission discussed the old and new Austin Energy logos. The motion to recommend Austin Energy continue to retain their old logo was approved on Commissioner Rhodes’ motion, Commissioner Braden’s second on a 7-0-1 vote with Vice Chair White abstaining, Commissioner Kirksey off the dais, and Commissioners Bellomy and Blackburn absent. FUTURE AGENDA ITEMS • Battery RFP update • Congestion/price separation • ERCOT pricing impact to ratepayers • AE’s large load process including distribution and transmission impacts ADJOURNMENT Chair Tuttle adjourned the meeting at 8:34 p.m. without objection The meeting minutes were approved at the November 10, 2025, meeting on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 8-0 vote with Vice Chair White and Commissioner Benevides off the dais and Commissioner Kirksey absent.