Approved Minutes — original pdf

Approved Minutes

ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, September 8, 2025 ELECTRIC UTILITY COMMISSION REGULAR CALLED MEETING MINUTES Monday, September 8, 2025 The Electric Utility Commission convened in a regular called meeting on Monday, September 8, 2025, at Austin Energy Headquarters, 4815 Mueller Blvd, Austin, TX 78723. Chair David Tuttle called the Electric Utility Commission meeting to order at 6:05 p.m. Commissioners in Attendance: Commissioner Dave Tuttle, Chair; Commissioner Cesar Benavides; Commissioner Al Braden; Commissioner Chris Gillett; Commissioner Joshua Rhodes. Commissioners in Attendance Remotely: Commissioner Lauren Bellomy; Commissioner Raul Alvarez; Commissioner Jonathon Blackburn; Commissioner Chris Kirksey; Commissioner Cyrus Reed; Commissioner Kaiba White, Vice Chair. Commissioners Absent: None PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUTES 1. Approve the minutes of the Electric Utility Commission Meeting on August 11, 2025. The motion approving the minutes of the Electric Utility Commission meeting of August 11, 2025, were approved on Commissioner Reed’s motion, Commissioner Gillett’s second on an 11-0 vote. DISCUSSION AND ACTION ITEMS 2. Recommend approval authorizing a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,400,000. Funding: $112,326 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for the continued maintenance, support, and upgrade of the Integrated Tools for Operations Application for Austin Energy with Daniel L Sun Inc. d/b/a Sun-Net Inc., was ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, September 8, 2025 recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 3. Recommend approval authorizing a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., to increase the amount by $5,200,000 and to extend the term by two years for a revised total contract amount not to exceed $38,127,110. Funding: $2,475,787 is available in the Operating Budget of Austin Energy. Funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for continued manual meter reading services for electric and water utility meters for Austin Energy and Austin Water with Bermex, Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Gillett’s second on an 11-0 vote. 4. Recommend approval authorizing a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $985,000. Funding: $300,000 is available in the Capital Budget of Austin Energy, $171,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for a district energy and cooling billing solution for Austin Energy with RE/SPEC Inc., was recommended on Commissioner Braden’s motion, Commissioner Benavides’ second on an 11-0 vote. 5. Recommend approval authorizing a contract for network protector rebuild and maintenance services for Austin Energy with KBS Electrical Distributors, Inc. for an initial term of two years with up to three one-year extension options in an amount not to exceed $5,000,000. Funding: $83,334 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for network protector rebuild and maintenance services for Austin Energy with KBS Electrical Distributors, Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 6. Recommend approval authorizing a contract for Veritas-Netbackup data backup products and services including maintenance, training, and support services for Austin Energy with TEQSYS, Inc., for a term of three years in an amount not to exceed $9,470,000. Funding: $3,156,666 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for Veritas- Netbackup data backup products and services including maintenance, training, and support services for Austin Energy with TEQSYS, Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 7. Recommend approval authorizing a contract for on-site space planning and related services for Austin Energy with Levy Architects, PLLC d/b/a Levy Dykema and Sixthriver Inc. d/b/a ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, September 8, 2025 Sixthriver, each for an initial term of one year with up to two one-year extension options in amounts not to exceed $862,500, divided between the contractors. Funding: $200,000 is available in the Operating Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for on-site space planning and related services for Austin Energy with Levy Architects, PLLC d/b/a Levy Dykema and Sixthriver Inc. d/b/a Sixthriver, was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 8. Recommend approval authorizing a contract for switchgears and related parts and services for Austin Energy with Powell Electrical Systems, Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $56,900,000. Funding: $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. The motion to recommend approval authorizing execution of a contract for switchgears and related parts and services for Austin Energy with Powell Electrical Systems, Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 9. Recommend approval authorizing a contract for Austin Energy with E Source Companies LLC / Esource for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,900,000. Funding: $380,000 is available in the Operating Budget of Austin Energy. . The motion to recommend approval authorizing execution of a contract for Austin Energy with E Source Companies LLC / Esource, was recommended on Commissioner Reed’s motion, Commissioner Braden’s second on an 11-0 vote. 10. Authorize negotiation and execution of all documents and instruments necessary or desirable to acquire approximately a 0.0179 acre (780 square feet) of permanent electric transmission and distribution easement generally located out of 50 Waller Street, Austin, Travis County, Texas 78702, out of Outlot 55, Division “O”, City of Austin, Travis County, Texas, being a portion of Lot 17, Block 2, Elm Grove, a subdivision of record in Book 2, Page 241, Plat Records, Travis County, Texas, said Lot 17 and the south 30 feet of Lot 16, Block 2, in said Elm Grove subdivision conveyed to Lila Holdings, LLC by General Warranty Deed dated January 20, 2023, as recorded in Document No. 2023011921, Official Public Records, Travis County, Texas for a total amount not to exceed $91,702 including closing costs. Funding: $91,702 is available in the Capital Budget of Austin Energy. The motion to recommend approval of a resolution authorizing the negotiation and execution of all documents and instruments necessary or desirable to acquire approximately a 0.0179 acre (780 square feet) of permanent electric transmission and distribution easement generally located out of 50 Waller Street, Austin, Travis County, Texas 78702, out of Outlot 55, Division “O”, City of Austin, Travis County, Texas, being a portion of Lot 17, Block 2, Elm Grove, a subdivision of record in Book 2, Page 241, was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. ELECTRIC UTILITY COMMISSION MEETING MINUTES Monday, September 8, 2025 11. Authorize negotiation and execution of all documents and agreements necessary for a water utility service contract with Manville Water for the property located at 14910 Cameron Road, Austin, TX 78660. Funding: This item has no fiscal impact. The motion to recommend approval authorizing negotiation and execution of all documents and agreements necessary for a water utility service contract with Manville Water for the property located at 14910 Cameron Road, was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. 12. Recommend approval authorizing a contract for the purchase and installation of laboratory hoods for Austin Energy with H2I Group, Inc. in an amount not to exceed $150,000. Funding: $150,000 is available in the Operating Budget of Austin Energy. The motion to recommend approval authorizing execution of a contract for the purchase and installation of laboratory hoods for Austin Energy with H2I Group, Inc., was recommended on Commissioner Rhodes’ motion, Commissioner Braden’s second on an 11-0 vote. STAFF BRIEFINGS 13. Staff briefing on Overview of Base and Pass-Through Rates by Rusty Maenius, Acting Deputy General Manager, Business Services – Austin Energy. The Staff briefing was presented by Rusty Maenius, Acting Deputy General Manager, Business Services – Austin Energy. FUTURE AGENDA ITEMS ADJOURNMENT Chair Tuttle adjourned the meeting at 6:47 p.m. without objection. The meeting minutes were approved at the October 20, 2025, meeting on Commissioner Gillett’s motion, Commissioner Benevides’ second on a 9-0 vote with Commissioners Bellomy and Blackburn absent.