Item 8- Switchgears Substation — original pdf

Backup

Posting Language ..Title Authorize a contract for switchgears and related parts and services for Austin Energy with Powell Electrical Systems, Inc., for an initial term of one year with up to four one-year extension options in an amount not to exceed $56,900,000. Funding: $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. ..Body Lead Department Financial Services Department. Client Department(s) Austin Energy. Fiscal Note Funding in the amount of $4,741,683 is available in the Capital Budget of Austin Energy, funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 1100 WDD3033REBID for these goods and services. The solicitation was issued on December 23, 2024, and closed on February 4, 2025. Of the four offers received, the recommended contractor submitted the highest evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142085 . MBE/WBE: This contract will be awarded in accordance with the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: September 8, 2025 - To be reviewed by the Electric Utility Commission. Additional Backup Information: This contract is for the purchase of medium-voltage switchgears for Austin Energy substations. These switchgears are connected to substation power transformers and are used to create individual circuits to power downstream equipment. They contain intricate relay-control schemes to protect connected equipment in the event of a fault. The contract will also include on-site emergency services to reduce equipment downtime and outage time. This contract will be used on an as needed basis for capital improvement projects and replacement of units at their end of life. The recommended contractor is the current provider of these goods and services. An evaluation team with expertise in this area evaluated the offers and scored Powell Electrical Systems, Inc. Item 8as the best to provide these goods and services based on experience, service support, price, and personnel. This contract is necessary to safely provide power to Austin Energy customers. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Optional Extension 3 Optional Extension 4 Total Length of Term 1 year 1 year 1 year 1 year 1 year 5 years Contract Authorization $16,500,000 $10,100,000 $10,100,000 $10,100,000 $10,100,000 $56,900,000 Note: Contract authorization amounts are based on the City’s estimated annual usage.